Proactive Administrative Assistant

Delta Metals, Inc; Savannah (GA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

HSA

401K

Paid holidays

Job summary

Delta Metals, Inc in Savannah, GA is seeking an Administrative Assistant to keep the office running smoothly. The ideal candidate will manage phones, greet guests, maintain the front desk, and support HR and management with daily tasks.

You will handle mail, coordinate meetings, process timecards for HR, assist onboarding, update shared drives, and prepare production reports. This role demands punctuality, discretion, and a professional appearance in a fast-paced office.

Qualifications

• High school diploma or equivalent.
• Impeccable time management.
• Ability to work Monday-Friday, 8:00 am to 5:00 pm with a one-hour lunch break.
• Ability to prioritize tasks and meet deadlines.
• Excellent attendance and strong work ethic.
• Self-starter- someone who does not always need to be directed- they know what work needs to be done and they do it.
• Professional demeanor and attire a MUST; business casual attire expected.
• Two years of relevant work experience.
• High proficiency with MS Office suite software programs to include Outlook email, word, excel, and power point.
• Discretion/confidentiality required when knowledge of sensitive material when supporting HR and CEO.

Responsibilities

• Answer and direct all phone calls to the main company phone line
• Screen phone calls and take/deliver detailed messages
• Take phone messages and forward those via email with callers’ name, company name, return phone number, time of call, reason for calling, and any additional notes
• Greet all office guests politely and professionally
• Manage, straighten, and organize the front desk and lobby area
• Coordinate with upper management to schedule meetings, client visits, and company events
• Stock the copy area, custodial closet, and office supply cabinets; report when stock is low for reorder
• Scan and sort electronic documents into various programs and electronic folders.
• Collect and sort all mail and packages; only open DM general mail and stamp that it was received and deliver accordingly. If mail is addressed to a specific person, deliver unopened mail to that person.
• Provide administrative support to all team members as necessary
• Provide a weekly timecard report to HR every Monday morning for the previous week
• Maintain job to PM assignments in Foundation Mobile
• Answer guests' and employees' questions professionally; respond to requests in a timely manner
• Assist with onboarding new employees, specifically with timeclock set-up, new hire photographs, and access to Safety HQ, tablet and app set-up.
• Set up all company tablets for employees, ensuring employees are correctly logged in and can access and use the software properly
• Update and print the F: drive production report every day and deliver to shop foremen
• Manage Key-Café and our issued-key inventory; collect keys at offboarding
• Track the completion of jobs and billing and make all appropriate lien law posts.
• Decorate the office for holidays
• Provide occasional tours of the office
• Document translation from English to Spanish, when needed
• Work collaboratively with HR to update and maintain the Email Memo Blast group and employee phone list
• Manage Marketing TV and shop TV, updating frequently
• Serve coffee, water, etc. to all office guests, as appropriate
• Support the Human Resources manager with company events, meetings, etc.
• Support the Safety & Training manager with updating all TV content in the facility.
• Occasionally assist with cash box distribution when requested
• Laminate all documents when requested
• Assist with preparing Employee of the Month recognitions and other awards
• Create labels when requested
• All other duties as assigned by management

Skills

Time management

MS Office

Outlook

Word

Excel

PowerPoint

Education

High school diploma or equivalent

Tools

MS Office

Outlook

Word

Excel

PowerPoint

Scanner

Copier

Printer

Job description

Delta Metals, Inc in Savannah, GA is seeking an Administrative Assistant to keep the office running smoothly. The ideal candidate will manage phones, greet guests, maintain the front desk, and support HR and management with daily tasks.

You will handle mail, coordinate meetings, process timecards for HR, assist onboarding, update shared drives, and prepare production reports. This role demands punctuality, discretion, and a professional appearance in a fast-paced office.