Private Event Coordinator - Club Hospitality & Logistics

Arcis Golf; Grapevine (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Arcis Golf’s Cowboys Golf Club in Grapevine, TX seeks a Private Event Services Manager to plan, coordinate, and execute exceptional events. You will be the main liaison with clients, manage intricate details, and collaborate with multiple departments to ensure flawless execution and outstanding hospitality.

The role demands an organized, proactive individual who thrives in a fast-paced environment and is dedicated to delivering memorable experiences for guests and clubs alike.

Qualifications

• Previous experience in event coordination, hospitality, catering, golf operations, or customer service preferred.

Responsibilities

• Assist with planning, coordinating, and executing private events, golf tournaments, corporate outings, banquets, and social gatherings.
• Communicate with clients before events to confirm details, timelines, guest counts, and special requests.
• Prepare and maintain event documents, including banquet event orders (BEOs), event timelines, room diagrams, and setup instructions.
• Coordinate with food and beverage, golf operations, outside services, and other departments to ensure all event details are communicated accurately.
• Assist with event setup, room inspections, on-site coordination, and breakdown as needed.
• Serve as a point of contact for clients and vendors during assigned events, addressing questions and resolving issues promptly.
• Ensure event spaces are properly prepared, organized, and maintained according to club standards.
• Maintain accurate event records and assist with scheduling, administrative tasks, and client follow-up.
• Anticipate client needs and identify opportunities to enhance the overall guest experience.
• Uphold Cowboys Golf Club’s service standards, professionalism, and commitment to hospitality.

Skills

Event coordination

Hospitality

Catering

Golf operations

Customer service

Tools

Microsoft Office

Job description

Arcis Golf’s Cowboys Golf Club in Grapevine, TX seeks a Private Event Services Manager to plan, coordinate, and execute exceptional events. You will be the main liaison with clients, manage intricate details, and collaborate with multiple departments to ensure flawless execution and outstanding hospitality.

The role demands an organized, proactive individual who thrives in a fast-paced environment and is dedicated to delivering memorable experiences for guests and clubs alike.