Prior Authorizations and Referral Management Representative

stcharles; Bend (OR); On-site; USD 29,000 - 40,000; Full time

Job summary

ST. CHARLES HEALTH SYSTEM in Bend, Oregon seeks a Prior Authorizations and Referral Management Representative in Ambulatory Access Services.

This full-time role coordinates prior authorizations and referrals for tests, procedures, and surgeries, acting as liaison between patients and providers to ensure smooth care coordination. The position requires multitasking, strong communication with health plans, and collaboration with care teams to verify coverage and eligibility.

Qualifications

• High School diploma or GED required.
• College-level coursework preferred.

Responsibilities

• Coordinate prior authorization and referral processes for patients referred for services, tests, or surgeries.
• Multitask and prioritize workflows; engage providers, care team, and patients in the prior authorization process.
• Communicate provider, facility, and order information to health plans; obtain accurate benefit eligibility.
• Coordinate patient assistance programs and scheduling with surgery departments, specialists, and clinics.

Education

High School diploma or GED

Job description

Full-Time, Days

Pay range: $21.86 - $29.52

Ambulatory Access - Bend, OR

ST. CHARLES HEALTH SYSTEM JOB DESCRIPTION

TITLE: Prior Authorizations and Referral Management Representative

REPORTS TO POSITION: Applicable Ambulatory Access or Outpatient Clinic Leader

DEPARTMENT: Patient Access Services / St. Charles Clinic

DATE LAST REVIEWED: October 2024

OUR VISION: Creating America's healthiest community, together

OUR MISSION: In the spirit of love and compassion, better health, better care, better value

OUR VALUES: Accountability, Caring and Teamwork

DEPARTMENTAL SUMMARY:

Patient Access Services is a support services division of St Charles Health System. Patient Access serves as a liaison to inpatient and hospital-based outpatient departments. Ambulatory Access serves as a liaison to ambulatory outpatient departments by providing scheduling, registration, prior authorization, medical record, population health outreach, and project management support. We encourage collaboration between clinical and non-clinical staff to ensure we are providing our community with comprehensive and compassionate health care.

POSITION OVERVIEW:

The Prior Authorizations and Referral Management Representative will be responsible for coordination of prior authorization and referral processes for patients being referred for services, testing, speciality care, diagnostic procedures, and surgery. This role acts as a liason between patients and the professional staff by facilitating coordination of care responsibilities. Extensive scheduling coordination with surgery department, specialist and ancillary departments. Prior Authorization and Referral Management Representatives' home department may be a specific centralized location that is supported by Patient Access Services, or in a SCHS outpatient clinic supporting a single specialty.

This position does not supervise any other caregivers.

ESSENTIAL FUNCTIONS AND DUTIES

• Must be able to multitask and prioritize workflows; engage providers, care team, and patients in the prior authorization process.
• Confirms and validates patient health plan coverage and obtains accurate benefit eligibility and coverage. Makes appropriate system updates to coverage and benefits accurately.
• Communicates appropriate provider, facility, and order information to health plan as part of the prior authorization and referral process.
• Notifies health plan and gains financial clearance for plans for patient to undergo a course of care requiring prior authorization.
• Coordinates and supports providers with medication authorizations. May coordinate patient assistance programs with patients and providers.
• Utilizes internal and external systems to appropriately request and coordinate prior authorization and referrals for patient care.
• Facilitates the scheduling of patients with internal and external departments, clinics and hospitals.
• Updates and annotates systems with current and accurate information regarding requests for prior authorizations and referrals.
• Tracks, updates and investigates current orders and tasks; managing orders through the system to provide up to date and accurate information.
• Monitors system referral and authorization and patient work queues and lists to ensure each service or consultation order is managed, updated appropriately and accurately and routed for scheduling and completion.
• Obtains pertinent documentation from provider, facility and patient to ensure accurate prior authorization and patient assistance requests.
• Effectively communicate with provider, care team members and patients regarding authorizations, scheduling needs, insurance benefits, eligibility, etc.
• Assist with patient education and follow up regarding the prior authorization and referral processes.
• Oversees the facilitation of scheduling and appointments when referral is required on behalf of patient.
• Ability to work as part of a Care Team with providers and clinical staff.
• Supports the vision, mission and values of the organization in all respects.
• Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
• Provides and maintains a safe environment for caregivers, patients and guests.
• Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization's corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
• Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate.
• May perform additional duties of similar complexity within the organization, as required or assigned.

EDUCATION

• Required: High School diploma or GED.
• Preferred: College level course work.

LICENSURE/CERTIFICATION/REGISTRATION

• Required: N/A
• Pref