Prior Authorization Specialist

UBMD Physicians' Group; Buffalo (NY); Hybrid; USD 25,000 - 32,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Parental leave

Retirement plan

FSA

Job summary

UB Associates, Inc. is seeking a detail-oriented Prior Authorization Specialist to support patient access to timely healthcare services.

This full-time, on-site/Hybrid role coordinates authorizations for medications, imaging, procedures, and admissions while ensuring compliance and accurate documentation. The position interfaces with patients, providers, insurance companies, and internal teams to maintain authorization status and smooth care experiences.

Qualifications

• Experience in healthcare coordination or patient access settings.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced healthcare environment.
• Excellent communication with patients, providers, and staff.
• Flexibility to travel to UBMD locations as needed.

Responsibilities

• Verify patient eligibility and obtain required prior authorizations for medications, imaging, procedures, and admissions.
• Track authorizations to align with surgical scheduling and prevent expirations.
• Coordinate financial assistance with facilities or service locations when applicable.
• Manage incoming documentation and support completion of required forms.
• Maintain accurate records and ensure timely submission of authorization requests.
• Perform additional administrative tasks and special projects as assigned.
• Provide excellent customer service to patients and communicate authorization status with patients, providers, and staff.
• Maintain HIPAA confidentiality and comply with related requirements.

Skills

Strong organizational skills

Attention to detail

Multitasking

Excellent communication

Flexibility to travel

Job description

Prior Authorization Specialist - UB Associates, Inc.

Full-Time | Onsite/**Hybrid**

Company: UB Associates, Inc.

Pay Range: $18.00-$23.00 per hour

Work Location: In person

Position Summary

UB Associates, Inc. is seeking a detail-oriented and organized Prior Authorization Specialist to support patient access to timely and necessary healthcare services. This role is essential in ensuring that required prior authorizations are secured for procedures, testing, imaging, medications, and admissions.

The Prior Authorization Specialist works closely with patients, providers, insurance companies, and internal teams to ensure accurate documentation, compliance, and a smooth care experience from start to finish.

• A hybrid schedule is available after 90 days based on the successful completion of training and sustained performance. Hybrid eligibility is not guaranteed and may be revoked at any time based on performance or business needs

Key Responsibilities

Prior Authorization & Eligibility Support

• Verify patient eligibility and obtain required prior authorizations for medications, imaging, procedures, and admissions
• Track authorizations to align with surgical scheduling and prevent expirations
• Coordinate financial assistance with facilities or service locations when applicable

Documentation & Administrative Coordination

• Manage incoming documentation and support completion of required forms
• Maintain accurate records and ensure timely submission of authorization requests
• Perform additional administrative tasks and special projects as assigned

Patient Service & Compliance

• Provide excellent customer service to patients, ensuring a positive and supportive experience
• Maintain strict adherence to HIPAA and confidentiality standards
• Communicate effectively with patients, providers, and staff regarding authorization status

Qualifications

• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced healthcare environment
• Excellent communication skills with patients, providers, and staff
• Flexibility to adapt to fluctuating work hours and travel to other UBMD locations as needed

Why You’ll Love Working Here

• Be part of a supportive, mission-driven team where your efforts directly impact patient care
• Comprehensive benefits including 401(k) with matching, health, dental, vision, and life insurance, plus paid time off
• Opportunities to expand your knowledge in prior authorizations, healthcare operations, and patient support
• Contribute to process improvements and help ensure smooth, efficient care for patients across UBMD practices

Benefits

• Flexible spending account (FSA)
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan

UB Associates, Inc. is an Equal Employment Opportunity (EEO) employer.