Principal Court Clerk - Criminal Traffic Docketing

State of Missouri; Clayton (MO); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Generous leave

Job summary

The State of Missouri is seeking a Principal Court Clerk to perform advanced clerical work using an electronic filing system in a Missouri Circuit Court. You will oversee docketing, assist judges, and ensure accurate processing of court documents while maintaining high levels of customer service.

The role requires supervisory experience, knowledge of court procedures, and the ability to manage time in a high-volume environment.

Qualifications

• Associate’s Degree or 60 semester hours and three years of varied administrative experience performing a wide range of technical office duties, with one year in a supervisory capacity.
• Additional experience above the minimum stated may be substituted on a year-for-year basis for the required education.
• Preferred: comprehensive knowledge of court procedures and policies, legal documents, laws and court operations.

Responsibilities

• Direct supervision in the Criminal/Traffic docketing clerks; interview, train and counsel employees; assign, direct and review work.
• Assure completeness and accuracy of documents filed through the court’s electronic filing system; scan and attach documents.
• Perform accounting duties in receiving and disbursing monies; reconcile financial accounts and prepare reports.
• Prepare court-related documents and coordinate document flow for court assignments; queue electronically filed proceedings.

Education

Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning

Job description

Job Location: Missouri Circuit Courts

The salary reflected represents the base pay for this position and does not include any differential for time-of-service pay for state tenure.

Why You’ll Love This Position

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

We are recruiting to fill a Principal Court Clerk position to perform highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which requires the application of independent judgment and the application of statutes, policies and regulations with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system, providing direct clerical support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division’s jurisdiction. Work may also involve exercising direct supervision over subordinate court personnel. Position may assume the responsibility for the office during the absence of the circuit clerk.

General Duties

Perform supervisory and technical clerical work in the Criminal Traffic - Docketing Department which will include the following duties: Direct supervision in the overall management of the Criminal/Traffic docketing clerks; interview; train and counsel employees; assign, direct and review the work of subordinate employees; prepare and conduct employee evaluations; schedule and approve leave requests; assist in the preparation and implementation of new and revised procedures and processes; prepare time sheets; substitute for supervisors and subordinates when necessary; assure completeness and accuracy of documents filed through the court’s electronic filing system; scan and attach documents by using DMS in the case management system; answer inquiries and furnish information to judges, attorneys, court personnel, and the public in person and by telephone, and perform other duties as required.

• Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
• Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports, and coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing.

Minimum Qualifications

Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning and three years of varied administrative experience performing a wide range of technical office duties, one year of which in a supervisory capacity.

Additional experience above the minimum stated may be substituted on a year for year basis for the required education.

EMPLOYEES MAY BE EXPOSED TO

Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.

Preferred Qualifications

• Comprehensive knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
• Comprehensive knowledge of organization operations, functions and scope of authority of the court.
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
• Ability to maintain a variety of complex records and prepare reports from an automated system.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck.