Prime Contracts Manager (Phoenix, AZ) - Austin Commercial

Austin Industries; Phoenix (AZ); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Medical, dental, life and disability保险

401K with company match

Employee-Owned Company (ESOP)

Job summary

Austin Commercial, a leading construction firm, seeks a Prime Contracts Manager for its Phoenix, AZ division. The role oversees prime contract administration, leads notices, maintains logs, and coordinates with project teams to ensure compliant, timely deliverables.

This is an opportunity to contribute to major commercial projects within a 100% employee-owned company. The candidate will have the JD, 5+ years in post-award contract administration in construction, and strong communication skills.

Qualifications

• Juris Doctor degree required and active bar admission.
• At least 5 years of post-award contract administration in construction.
• Strong written and oral communication and people management skills.
• Ability to work independently, efficiently on multiple tasks under tight deadlines.
• Proficiency in standard MS Office software.

Responsibilities

• Oversee development and management of prime contract action plan/matrix for compliance.
• Prepare notices and related follow-up documentation to Owner for issuance by Project Director.
• Coordinate with Project Managers and subcontractors for data supporting prime contracts.
• Attend meetings and publish minutes; ensure timely action items.
• Assist with progress reports, RFIs, PCO logs, and input from team members.
• Assist with change orders and prime contract flowdown provisions in subcontracts.

Skills

J.D.

Contract administration

Legal coordination

Communication

Education

Juris Doctor

Tools

MS Office

Job description

Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Put your expertise and project engineering skills to work at Austin Commercial. Austin Commercial is currently seeking a Prime Contracts Manager for our Phoenix, AZ Division. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!

Essential Duties And Responsibilities

• Oversee the development, implementation, and management of prime contract action plan/matrix to ensure proper and timely compliance by Austin with prime contract administrative obligations.
• Prepare notices and related follow-up documentation to Owner for issuance by Project Director for events and circumstances as required by the prime contract, including tracking related timelines.
• Support and solicit input from applicable Project Managers and subcontractors for data, including cost and schedule information, in support of communications required by the prime contract.
• Receive and review correspondence from Owner and, in coordination with Project Director, assign actions related thereto to other project team members and monitor to ensure timely responses are issued to Owner when warranted.
• Attend progress review meetings, including OAC and change management meetings, and publish meeting minutes and ensure action items therein are timely addressed by delegated project team members.
• Assist with assembling and production of progress reports for Owner and other administrative submittals as requested by Project Director.
• Maintain and manage Project RFI and PCO logs, including distribution to appropriate team members and ensuring timely responses and input are provided from project team members.
• Assist with preparation and review of change orders and responding to work change directives.
• Assist project team, in coordination with Risk Management and Legal personnel, with development of appropriate prime contract flowdown provisions for inclusion in subcontracts.
• Assist with facilitating timely prime contract close-out, confirming that all commercial, documentary, and technical requirements are met or reconciled as required by prime contract.
• Provide guidance on contract interpretation to Project Director, in coordination with Risk Management and Legal personnel.
• Work closely with project team members to ensure understanding of key risks of project.
• Ensure compliance with corporate policies and procedures.
• Develop and teach training classes regarding contractual terms and conditions.
• Engage regularly with Risk Management and Legal personnel to maintain collaborative team relationship.
• Perform other job-related duties as assigned by Project Director.

Qualifications

• A Juris Doctor Degree is required for this position
• At least 5 years’ experience with post award contract administration in construction or similar industry.
• Superior written and oral communication and people management skills.
• Ability to work independently, efficiently, and proactively on multiple tasks under tight deadlines while maintaining a commitment to quality.
• Strong customer service skills and ability to develop effective relationships with key internal and external project stakeholders.
• Ability to adapt and adjust to multiple demands and competing priorities.
• Excellent analytical, organizational, and management skills.
• Proficiency in standard operations and communication software (Microsoft Office Suite, Word, Excel, Outlook, PowerPoint).

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

Austin Commercial is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

About Austin Commercial

Become an owner of one of North America's most respected and fastest-growing commercial construction firms! Austin Commercial’s employee-owners put our expertise to work in regional and national operations, building iconic projects that set the bar in our industry. Whether world-class airports and aviation facilities, technologically advanced healthcare facilities, cutting‑edge educational and research facilities, professional sports stadiums, high‑rises, hospitality, and other leading commercial markets, Austin’s industry expertise and ingenuity are second to none. Become an employee‑owner today, grow your career, and put your skills to work at Austin Commercial.

To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial.

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement). Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.

Accessibility Note

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