Primary Care - Practice Manager

ConvenientMD; Bangor (ME); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Company paid short-term disability

Pet insurance (optional)

401k match

Educational benefits with Purdue Univ.

Employee discounts

Job summary

ConvenientMD LLC is opening a newly expanded Primary Care clinic in Bangor, Maine and seeks a Practice Manager to lead daily operations and drive strategic goals. You will oversee clinic operations, scheduling, patient service, and compliance while partnering with clinical and administrative teams.

Ideal candidates have healthcare administration and financial management experience, strong people leadership, and the ability to optimize resources in a fast-paced setting.

Qualifications

• Strong background in healthcare administration and financial management.
• Proven people manager with 1-3 years of leadership experience.
• Excellent communication and cross-functional collaboration skills.

Responsibilities

• Oversee and optimize daily clinic operations to ensure efficient patient care.
• Lead scheduling operations to maximize resource utilization.
• Collaborate with providers and staff to maintain high patient service.
• Monitor clinic costs and ensure adherence to the budget.
• Recruit, train, supervise and engage clinic staff.

Skills

Healthcare administration

Financial management

Team leadership

People management

Communication

Education

Health Management degree

Nursing degree

Tools

Clockwise

ADP

Envi

Microsoft Office (SharePoint, Word, Excel)

Job description

At ConvenientMD , we’re on a mission to make good health more convenient for all – working to improve how patients and providers experience healthcare in New England. To support this belief, we’re building a team of dedicated professionals who genuinely care about improving lives, are passionate about work that can make a difference, and are driven to learn from one another.

The Opportunity

We are opening a newly expanded Primary Care clinic in Bangor, Maine and are looking for a Practice Manager to join the team! As a Practice Manager at one of our Advanced Primary Care location, you will play a pivotal role in the day-to-day operational efficiency of the clinic while contributing to its long-term strategic goals. The ideal candidate will possess a strong background in healthcare administration, financial management, and team leadership.

This is the perfect opportunity for someone who is looking for a company where their work is valued and recognized by leadership. If you are skilled in relationship building, are a strong people-manager, and thrive in a fast-paced role where you’re balancing multiple responsibilities at one time, we encourage you to apply!

Your Impact

• Operational Management:
• Oversee and optimize daily clinic operations to ensure efficient and effective patient care.
• Efficiently manage and lead the scheduling operations for the clinic, ensuring optimal utilization of resources and staff to meet patient needs.
• Collaborate with healthcare providers and support staff to maintain a high standard of patient service.
• Enforce clinic policies and procedures to ensure compliance with regulatory standards.
• Act as the point of contact for any patient feedback, working with the Medical Leadership team to address concerns.
• Place and manage orders for medical supplies, equipment, and other necessary materials in a timely and cost-effective manner.
• Monitor clinic financial performance and coordinate with the finance department to track expenses related to supplies and ensure adherence to the budget.
• Promote responsible stewardship of organizational resources through data-drive decision making and process improvement.
• Recruit, train, supervise, and engage clinic staff, fostering a positive and collaborative and supportive work environment.
• Conduct performance evaluations and provide ongoing feedback to enhance staff development.
• Foster teamwork and effective communication among all clinic team members.
• Strategic Planning:
• Collaborate with the Regional Leadership team to achieve key financial, quality and operational performance metrics that support sustainable clinic growth.
• Support practice initiatives focused on improving patient attribution, access, retention and long-term value-based care performance.
• Analyze market trends and competitive landscape to identify growth opportunities.
• Implement strategies to enhance the clinic's market presence and community engagement.
• Quality Assurance:
• Lead population health initiatives focused on preventive care, chronic disease management, care gap closure and improving quality performance measures.
• Monitor value based care performance metrics and collaborate with providers and clinical teams to improve patient outcomes, patient engagement and overall quality score.
• Monitor and maintain compliance with quality standards, regulatory requirements, and accreditation criteria.
• Implement quality improvement initiatives to enhance patient outcomes and satisfaction.
• Communication and Collaboration:
• Partner with your leadership team along with corporate resourcesto ensure effective communication and goal alignment.
• Partner with providers, care teams and corporate stakeholders to advance population health strategies and achieve organization al quality and financial objectives.
• Partner closely with the Urgent Care Practice Manager to foster a collaborative, one-team culture across our co-located Urgent Care and Advanced Primary Care practices, ensuring seamless operations, strong cross-functional teamwork, and an exceptional patient experience.

Who You Are

• Exceptional people manager and team leader: 1-3 years of demonstrated success in leading, mentoring, and growing teams
• Experience in similar roles: Demonstrated skills in medical practice management, human resources, and data analysis
• Driven and self-motivated: Ability to work independently, possess a level of initiative and enthusiasm to help drive results
• Effective communicator (written and verbal) and cross collaborator:Ability to establish and maintain positive relationships with team members and stakeholders across the organization
• Knowledge of healthcare or adjacent industry: Familiarity with medical billing systems, basic medical coding, and basic medical terminology
• Technically savvy: Experience with Microsoft Office, specifically SharePoint, Word, and Excel
• Availability: Work in clinic Monday through Friday with a rotating on-call for weekends and flexibility to support the opening and closing of clinic regularly

Bonus Qualifications

• Experience as an LPN, RN or Medical Assistant
• Degree in Health Management, Health Administration, Nursing, Business Administration, or related field
• Experience with Value Based Care
• Experience using tools such as Clockwise, ADP, and Envi

Pay Transparency

In order tomaintainequity among team members, ConvenientMD hasestablisheddefined salary ranges for each role. Individual pay isdeterminedbased on a variety of factors, including but not limited to location, years of relevant experience, current market conditions, and budget considerations. The pay range listed reflects the potential compensation for this role within this region. Final compensation isdeterminedat the conclusion of the interview process.We encourage you to apply even if your desired compensation falls outside of the listed range.

In addition to base compensation, Practice Managers at ConvenientMD are eligible for an incentive bonus that is directly tied to clinic performance.Practice Managers overseeing two sites are eligible to earn incentive bonuses for both clinics.Incentive bonuses are paid on a quarterly basis and are designed to reward strong operational and financial performance. Our recruiter will be happy to shareadditionaldetails and answer any questions during the interview process.

Pay Range for this Position

$90,000 - $110,000 USD

Why You'll Love Working With Us

• Collaborative team environment that encourages professional growth
• Urgent care services at no cost to our team members and their families
• Extensive benefit offerings including health, dental,and vision coverage, company paidshort-termdisability,and optional pet insurance
• 401k match after one year of service
• Access to our primary care (depending on location)
• Educational Alliance with Purdue University Global and reduced tuition rates for team members and their families
• Employerrewards and access to discounts offered on services and products such as hotels, travel, entertainment, restaurants, andmore

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants rarely meet every single job requirement, and we appreciate that many skills and backgrounds can make people successful in this role. We are committed to creating a strong sense of belonging for all team members, and our process is designed to prevent discrimination against applicants regardless of gender identity, sexual orientation, religion, ethnicity, age, disability status, or any other aspect which makes you unique. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in ConvenientMD’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.