Preschool Grants and Education Coordinator

Boys & Girls Club of Truckee Meadows; Reno (NV); On-site; USD 40,000 - 47,000; Full time

Job summary

The ELC Educational Coordinator at Boys & Girls Club Truckee Meadows in Reno, NV oversees grant-funded early childhood education programs across multiple sites, ensuring compliance with NR!PK and ECLR requirements, managing documentation, and coordinating with state agencies and funders.

Travel up to 5 days per month and 60% time in ELC locations; responsibilities include reporting, data collection, program improvement plans, and collaboration with districts to support literacy and school

Qualifications

• High School Diploma or GED required; higher ECE degree preferred.
• Preschool CDA or higher in ECE or related field preferred.
• Experience with NR!PK/ECLR grants or NV Ready programs is highly preferred.

Responsibilities

• Manage NR!PK and ECLR grant implementation across sites and ensure funder compliance.
• Serve as liaison with state education agency staff and oversight bodies.
• Prepare reports, data submissions, and documentation for NDE and funders.
• Coordinate across locations to align curricula with Nevada standards.
• Assist in developing program goals and continuous improvement plans.

Skills

Early childhood education knowledge

Program coordination

Data analysis

Communication with stakeholders

Office & collaboration tools

Education

High School Diploma or GED

Preschool CDA or higher in ECE

Tools

TSG / Creative Curriculum

NV Ready programming knowledge

Job description

Job Details: Job Location: Boys and Girls Club Truckee Meadows - Reno, NV 89512, Position Type: Full Time, Education Level: High School, Salary Range: $40,000.00 - $47,000.00 Salary/year, Travel Percentage: Up to 25%, Job Category: Education

POSITION SUMMARY

The ELC Educational Coordinator manages educational early childhood grant-funded programs at Boys & Girls Club Early Learning Centers (ELCs) and Boys & Girls Club Alliance sites, including administration, implementation, compliance and evaluation, to support high-quality literacy instruction and school readiness initiatives for children and families across BGCTM's network. These programs include, but are not limited to, the Nevada Ready! State Pre-K (NR!PK) Program and the Nevada Early Childhood Literacy and Readiness (ECLR) Grant.

The ELC Educational Coordinator serves as the primary point of contact for all sites and stakeholders related to early childhood educational grant programs.

The ELC Educational Coordinator is responsible for keeping all locations in compliance with all grant requirements, including Nevada Department of Education (NDE) requirements outlined in NRS 387.652-658, by maintaining accurate documentation, monitoring program performance, and collaborating with internal and external stakeholders to maximize grant outcomes.

As this position supports locations throughout Nevada, the ELC Educational Coordinator spends approximately 60% of their time in ELC locations and 2-5 days per month traveling outside of the Reno-Sparks area, depending on program needs.

ESSENTIAL FUNCTIONS

• Manage all aspects of NR!PK and ECLR grant implementation across ELC and Alliance sites, ensuring programs meet funder requirements for teacher qualifications, enrollment eligibility, class size, and instructional time.
• Serve as the primary liaison to state education agency staff, maintaining regular check-ins and attending required program meetings.
• Maintain required subgrantee documentation and manage grant applications, budgets, and reimbursement requests.
• Ensure ECLR grant activities align with grant objectives and performance measures, and monitor grant expenditures with Finance staff to ensure allowable use of funds.
• Respond to formal NR!PK desk monitoring and site visits by developing and implementing Program Improvement Plans (PIPs), and support Quality Improvement Plans (QIPs) tied to QRIS participation.
• Prepare, compile, and submit all required reports, data, and program documentation to NDE and other funding agencies accurately and on time.
• Coordinate literacy and school readiness initiatives across multiple Early Learning Centers and Boys & Girls Club Alliance locations, ensuring instruction aligns with the Nevada Pre-Kindergarten Standards and Nevada Pre-Kindergarten Social Emotional Standards.
• Support implementation of an evidence-based, developmentally appropriate literacy curriculum and school readiness practices with fidelity at each site.
• Support inclusive practices for children with IEPs or developmental delays, and support kindergarten transition planning.
• Assist in developing annual program goals and continuous improvement strategies; monitor outcomes and recommend improvements.
• Oversee collection and timely submission of child assessment, enrollment, and attendance data to funders.
• Coordinate program quality assessments and use results to inform coaching and improvement plans.
• Maintain accurate records in accordance with grant and licensing requirements, and prepare summaries for leadership and funders.
• Serve as liaison between BGCTM and state agency staff, school districts, and community partners.
• Build collaborative relationships that strengthen programming, family engagement, and comprehensive service coordination.
• Represent BGCTM at relevant state meetings, trainings, and professional development opportunities.
• Provide guidance and technical assistance to site leadership on grant requirements and compliance.
• Develop procedures and resources that promote consistent implementation across sites.
• Assist with staff training related to program requirements, documentation, and compliance.
• Administer required family engagement surveys and develop an annual family engagement plan.
• Support family engagement events and community outreach funded through grant initiatives.
• Coordinate comprehensive services, such as screenings and community referrals, with local partners.

Qualifications: SKILLS/ABILITIES

• Ability to consistently demonstrate company Be GREAT values (generous, respectful, encouraging, accountable, and trustworthy).
• Strong knowledge of early childhood education, school readiness, and inclusive practice best practices.
• Working knowledge of relevant state and federal early childhood grant requirements.
• Excellent organizational and project management skills, with the ability to manage multiple projects and deadlines.
• Strong analytical skills with the ability to interpret data and prepare accurate, timely reports.
• Able to multitask and prioritize in a dynamic work environment.
• Excellent written and verbal communication skills, and strong relationship-building skills across agencies, districts, and community partners.
• High attention to detail and accuracy, with proficiency in Microsoft Office Suite, Google Workspace, and data management systems.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Passion for the mission and values of the Boys & Girls Club.

CERTIFICATIONS/ASSOCIATIONS

• After hire, will receive mandatory training, including Safety Skills, CPR/First Aid, etc.
• After hire, will be registered with Boys and Girls Clubs of America.

EDUCATION/EXPERIENCE

• High School Diploma or GED required.
• Preschool CDA; or Associate’s or Bachelor’s degree in Early Childhood Education or related field preferred.
• Six (6) months to one year teaching in a preschool, pre-K, or kindergarten program required.
• Experience with TSG or Creative Curriculum highly preferred.
• Experience with NV Ready programming highly preferred.
• Administrative experience or experience with grants highly preferred.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Must be able to perform duties which require walking, talking, hearing, standing, sitting, and/or bending for long periods of time. May occasionally be required to kneel, run and/or climb.
• Must be able to use hands and arms to enter data into the computer, use the telephone and other office equipment.
• Must be able to perform surface and deep cleaning appropriately using potentially hazardous cleaners including bleach, as needed.
• Must be able to lift, move manipulate and or hold objects up to 45 pounds. Objects that exceed the 45-pound weight limit require additional assistance when moving, lifting or manipulating.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

All BGCTM employees have the responsibility to help maintain the safety of our members and staff, and ensure an optimal Club experience for all.