Premium Custom Home Buyout & Purchasing Specialist

Ascend Custom Homes; Eagle (ID); On-site; USD 60,000 - 90,000; Full time

Job summary

Ascend Custom Homes is seeking a Purchasing Agent to manage estimating, purchasing, and project buyout for high-end residential projects. You will convert plans and budgets into clear scopes, competitive bids, and fully documented purchase orders.

The ideal candidate reads plans, communicates directly, and builds strong trade-partner relationships without compromising quality or schedule. Experience in residential construction and procurement is essential for this role.

Qualifications

• Three+ years in residential construction purchasing or related experience.
• Ability to read plans, specs, schedules, and finish selections; perform accurate quantity takeoffs.
• Strong bid analysis, negotiation, organization, and written communication skills.
• Proficiency with Excel and estimating software; Buildertrend or JobTread experience preferred.

Responsibilities

• Own the buyout of assigned projects from approved budget through subcontract and purchase-order issuance, procurement tracking, and final buyout reconciliation.
• Prepare, update, and reconcile conceptual, design-development, and final project estimates, including quantity takeoffs, bid leveling, and scope comparisons.
• Develop complete bid packages and written scopes of work from plans, specifications, design selections, and project requirements, including inclusions, exclusions, alternates, allowances, schedule expectations, and responsibility for trade interfaces.
• Solicit, track, analyze, and negotiate subcontractor and supplier proposals for best value, schedule, quality, and scope coverage.
• Document bid invitations, clarifications, proposal revisions, negotiations, recommendations, and award decisions in JobTread so the project record is complete and auditable.
• Identify exclusions, overlaps, allowances, long-lead items, and budget risks before commitments are issued.
• Compare proposed and awarded costs with the current estimate and approved budget; report variances, savings, unresolved exposure, and recommended corrective action before commitments are issued.
• Prepare and maintain purchase orders, subcontracts, vendor pricing, budgets, and buyout logs inJobTread, using approved cost codes, contract templates, and document-control standards.
• Coordinate with preconstruction, design, Operations Managers, superintendents, and accounting to ensure clean project handoffs, complete scope transfer, and accurate cost coding.
• Support change-order pricing and procurement; verify scope, cost, lead time, and required approvals before work proceeds, and maintain supporting quotations and approval documentation in JobTread.
• Maintain trusted relationships with trade partners and expand the qualified vendor base through ongoing sourcing and performance feedback.
• Coordinate with accounting and operations to confirm required vendor onboarding documents, agreements, insurance, tax forms, and licensing are current before an award is issued.
• Maintain current trade and material cost data, historical pricing, bid templates, and estimating assumptions to improve the accuracy and consistency of future estimates.
• Track procurement status and long-lead materials, confirm required-on-site dates with the project team, and elevate threats to budget or schedule promptly to the Director of Operations.
• Participate in estimate reviews, buyout meetings, and preconstruction-to-operations handoffs; clearly communicate outstanding decisions, allowances, procurement risks, and owner-selected items.

Skills

Residential construction purchasing

Cost estimation

Quantity takeoffs

Bid analysis

Negotiation

Vendor management

Excel

JobTread / Buildertrend

Tools

JobTread

Buildertrend

Job description

Ascend Custom Homes is seeking a Purchasing Agent to manage estimating, purchasing, and project buyout for high-end residential projects. You will convert plans and budgets into clear scopes, competitive bids, and fully documented purchase orders.

The ideal candidate reads plans, communicates directly, and builds strong trade-partner relationships without compromising quality or schedule. Experience in residential construction and procurement is essential for this role.