Preconstruction Coordinator

Baker Construction; Cincinnati (OH); On-site; USD 60,000 - 90,000; Full time

Job summary

Baker Water, LLC in Cincinnati, OH is seeking a Preconstruction Coordinator to lead bid package coordination from initial review through final submission.

You will review and prepare bidding documents, manage bonding/insurance requests, and draft RFIs to clarify project requirements. The role also serves as CRM SME and supports corporate safety communications and regional prequalification efforts.

Qualifications

• Associates degree and 5 years of equivalent experience in estimating, operations or executive assistance or equivalent combination of education and experience
• Proficient with Microsoft Office

Responsibilities

• Manage quotes in SmartBid and distribute quotes to the estimating team
• Coordinate with Baker Risk and Bonds/Surety for insurance forms and related forms
• Client/owner portal management, including registrations and prequalification data
• Support proposal teams by extracting RFP requirements and coordinating signatures/notaries
• Maintain pursuit and past-project data for proposals
• Work in CRM database and with the Corporate PMO
• Lead regional prequalification processes and third-party systems (Avetta, ISNetworld, TradeTapp)
• Assist Estimators with filling out bid forms and submission
• Attend weekly regional BD/Estimating Meetings
• Gather project metrics and update databases
• Organize materials for Safety Week across BCE Companies
• Support Safety with communications and training materials
• Provide regional projects to Marketing for the corporate website
• Provide administrative support for Marketing, Business Development, and Estimating

Skills

CRM data input

Bid coordination

Proposal support

Attention to detail

Team collaboration

Education

Associate degree

Tools

Microsoft Office

Job description

Preconstruction Coordinator

Baker Water, LLC

Location: Cincinnati, OH, US, 45241

Req ID: 8350

Travel: None

Number of Openings: 1

Achieve more in your career with the nation's leading specialty concrete contractor. At Baker Construction, you'll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you'll be integral to building the future of our country and our company. You'll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you'll have everything you need to define your career on your terms.

Make a meaningful impact with a team that values ambition and rewards initiative.

Summary

The Preconstruction Coordinator assists throughout all phases of the estimating and preconstruction process by leading bid package coordination from initial review through final submission. This role is responsible for reviewing and preparing construction bidding documents to ensure accuracy, compliance, and proper execution of required signatures. Additionally, the Preconstruction Coordinator manages bonding and insurance requests and prepares Requests for Information (RFIs) to clarify project requirements and specifications. Serves as the CRM database subject matter expert and is responsible for generating and assisting with corporate safety communications.

Roles and Responsibilities

• Quote management in SmartBid including receiving, saving, logging, and distributing subcontractor, vendor, and supplier quotes to the estimating team
• Coordination with Baker Risk and Bonds/Surety for insurance forms, builder's risk, bond forms, surety letters, powers of attorney, and related pursuit deadlines
• Client/owner portal management, including bid access, registrations, downloads, addenda notices, uploads, owner prequalification status, and required safety/compliance data
• Support proposal teams by extracting RFP requirements for risk, insurance, bonds, affidavits, notaries, and required forms; coordinate completion; confirm signatures/notaries are in place; and check completed forms against the owner's requirements before submission
• Maintain accurate pursuit and past-project data for proposal use, including project statistics, contract values, delivery method, scope, schedule, safety data, references, and related logs
• Work in CRM database, working with the Corporate PMO (I.T. Project Management Office)
• Manages and assists with regional CRM data input and reporting
• Manages regional prequalification process and takes the lead on completing submittal information
• Manages and takes lead on Corporate third-party Prequalification Systems such as Avetta, ISNetworld, and TradeTapp
• Assists Estimators with filling out bid forms and proposal submission
• Attends weekly regional BD/Estimating Meetings
• Gathers project Metrics from estimators for each bid and updates database
• Responsible for organizing and distributing materials for Safety Week across all BCE Companies
• Assists Safety with various co-worker communication programs and materials. (IIF Training and Safety posters) Responsible for Award applications and submittal content. (Such as AGC, AIA, ACI, Build Ohio, etc.)
• Responsible for providing regional projects to Marketing for the corporate website
• Provides administrative support on an as needed basis for Marketing, Business Development, and Estimating

Requirements

• Associates degree and 5 years of equivalent experience in estimating, operations or executive assistance or equivalent combination of education and experience
• Proficient with Microsoft Office

Competencies

• Ability to effectively express oneself using written and oral communication skills
• Ability to write reports, business correspondence, and procedures
• Ability to work with mathematical equations such as percentages, ratios, addition, subtraction, multiplication, and division
• Ability to work along side co-workers in a team environment
• Ability to collaborate with colleagues in related business departments, when gathering information for prequals
• Ability to research and analyze various types of data
• Ability to organize and prioritize work, good time management skills
• Ability to sift through information and parse it to the appropriate collateral documents

At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.

Baker is an EOE Disability/Veterans Employer.

Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing [e-mail] or calling 1-513-539-4000 and asking for HR.

Nearest Major Market: Cincinnati