Pre Service Scheduler I

Hugh Chatham Health, Inc.; Green Bay (WI); Remote; USD 30,000 - 45,000; Full time

Job summary

Advocate Health is seeking a full-time Remote Scheduling Specialist for the 10336 Enterprise Revenue Cycle team in Wisconsin. You will handle centralized scheduling, patient data entry, Medicare questionnaires, and insurance coordination while ensuring HIPAA compliance.

Training is provided; the role requires strong problem solving, data entry accuracy, and excellent communication with patients and providers. Remote work offers flexibility within CST hours.

Qualifications

• Education: High School Graduate; 1 year experience in health care, insurance, call center or customer service.
• Knowledge, Skills & Abilities: problem solve in high profile and high stress area, work independently to set and meet deadlines and prioritize work.
• Examinations: general computer knowledge.

Responsibilities

• Accurate utilization of computerized central scheduling system to provide customers with timely, courteous, and proficient scheduling.
• Accurately enters all required patient Registration data (i.e. demographic, insurance, contacts).
• Completes the Medicare Questionnaire for all Medicare patients and references Medicare, Medicaid and third-party payer requirements.
• Provides patients with accurate preparation and arrival instructions prior to exam.
• Accurately obtains and transcribes orders for scheduled outpatient exams.
• Participates in department staff meetings and keeps abreast of continuing education to ensure effective communication and maintain skill competency.
• Maintains HIPAA confidentiality and compliance with policies.
• Informs customers of insurance requirements and pre-payment financial obligations.

Skills

Problem solving

Independent worker

Time management

Data analysis

Computer literacy

Education

High School Diploma

Job description

Department

10336 Enterprise Revenue Cycle - Revenue Cycle Scheduling

Status

Full time

Benefits Eligible

Yes

Hours Per Week

40

Schedule Details/Additional Information

Fully Remote

Schedule: 9:30 a.m.–6:00 p.m CST., Monday through Friday, with every other Saturday. Training schedule 12 to 14 weeks: 8:00 a.m.–4:30 p.m CST., Monday through Friday only.

Pay Range

$21.85 - $32.80

Advocate Aurora Health candidates must live in these states: AL, AK, AR, AZ, DE, FL, GA, IA, ID, IL*, IN, KS, KY, LA, ME, MI, MO, MS, MT, NC, ND, NE, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, WI, WV, WY

Major Responsibilities

Accurate utilization of computerized central scheduling system to provide customers with timely, courteous, and proficient scheduling. Appropriately uses tools and resources to prevent scheduling conflicts and ensures proper test sequencing when multiple testing is ordered.

Accurately enters all required patient Registration data (i.e. demographic, insurance, contacts). Ensures patients are registered within time frame set by policies.

Completes the Medicare Questionnaire for all Medicare patients. Maintains knowledge of and reference materials for Medicare, Medicaid and third-party payer requirements, guidelines and policies, insurance plans requiring pre-authorization/referral and a list of current accepted insurance plans.

Provides patients/customers with accurate preparation and arrival instructions prior to exam.

Accurately obtains and transcribes orders for scheduled outpatient exams.

Participates in department staff meetings and keeps abreast of continuing education to ensure effective communication and to maintain skill competency.

Attends all mandatory in-services 100% and completes all mandatory safety in-services and skill competencies as required.

Seeks education opportunities to increase knowledge in department procedures as it relates specifically to scheduling needs for that area.

Participates in department staff meetings and keeps abreast of continuing education to ensure effective communication and to maintain skill competency. Attends all mandatory in-services 100% and completes all mandatory safety in-services and skill competencies as required. Seeks education opportunities to increase knowledge in department procedures as it relates specifically to scheduling needs for that area. Actively participates in group projects to problem solve department issues.

Knowledgeable concerning the operations of the various Advocate Aurora Health departments so that patient, visitor, and fellow employee questions are answered or referred in an appropriate manner.

Maintains confidentiality of patient records by following HIPAA and all compliance policies and guidelines.

Informs customers of insurance requirements, pre-payment financial obligations and handles financial transactions.

Education/Experience Required

Education Required: High School Graduate. Experience Required: Typically requires 1 year of experience in health care, insurance industry, call center or customer service setting.

Knowledge, Skills & Abilities Required

Knowledge, Skills & Abilities Required: Ability to problem solve in a high profile and high stress area, working independently to set and meet deadlines and prioritize work. Ability to identify and understand issues and problems. Examines data and draws logical conclusions based on information available. General computer knowledge.

Licensure, Registration and/or Certification Required

None Required.

Physical Requirements And Working Conditions

Must be able to comply with remote work standards. Must be able to sit the majority of the workday. May include intermittent light travel. Operates all equipment necessary to perform the job. This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment To You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits And More

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.; please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.