Pre-owned Purchase & Payoff Coordinator

Swickard Auto Group; Las Vegas (NV); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Career Path

Positive Culture

Growth Opportunities

Competitive Salary

Diversity & Inclusion

Job summary

Swickard Auto Group is seeking a Pre-Owned Purchase & Payoff Coordinator in Las Vegas to oversee all aspects of the pre-owned vehicle process— from sourcing and reconditioning to pricing, marketing, and sales support. You will receive and process paperwork from the sales team, verify contracts, and ensure all documents are correctly completed.

The role requires 3+ years of office experience, strong communication, and meticulous attention to detail.

Qualifications

• HQ emphasizes kindness, optimism, curiosity, work ethic, empathy, self-awareness and integrity.
• Education: High School Diploma or equivalent.
• 3+ years of general office experience; accounting experience a plus.
• Understand deadlines with urgency and prioritization.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office and dealership software.

Responsibilities

• Receive and process paperwork from the sales department.
• Examine purchase vehicle contracts to assure conformity to requirements.
• Verify all documents are signed and completed properly.
• Process paperwork on a timely basis.
• Post vehicle purchase transactions to accounting records.
• Process lease and finance payoffs through OEM websites.
• Perform other tasks as assigned.

Skills

Hospitality HQ

Communication

Attention to detail

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Office

Dealership management software

Job description

Description

The Pre-Owned Purchase & Payoff Coordinator is responsible for overseeing and coordinating all aspects of the pre-owned vehicle process, from acquisition to sale. This includes vehicle sourcing, reconditioning, pricing, marketing, and sales support.

Responsibilities

• Demonstrating a high “HQ” (Hospitality Quotient) consisting of kindness & optimism, intellectual curiosity, work ethic, empathy, self-awareness, and integrity.
• Receive and process paperwork from the sales department
• Examines purchase vehicle contracts to assure conformity to specified requirements
• Verifies all documents are signed and completed properly
• Processes paperwork on a timely basis
• Posts vehicle purchase transactions to accounting records
• Process lease and finance payoffs through OEM websites
• Perform other tasks as assigned

Qualifications

• Demonstrates a high “HQ” (Hospitality Quotient) consisting of kindness & optimism, intellectual curiosity, work ethic, empathy, self-awareness, and integrity.
• Education: High School Diploma or equivalent
• Experience: 3+ years of general office experience. Accounting experience a plus.
• Understand deadlines and applies an appropriate sense of urgency and prioritization to all tasks
• Ability to read and comprehend instruction and information
• Understand deadlines and applies an appropriate sense of urgency and prioritization to all tasks
• Excellent communication and customer service skills
• Strong attention to detail
• Proficiency in Microsoft Office Suite and dealership management software.

Benefits Of Working At Swickard

• Career Path – Swickard isn’t just a J-O-B. You’ll learn and grow into different roles and be able to take on new leadership responsibilities.
• Positive Culture - Be part of a supportive and collaborative team.
• Growth Opportunities - Opportunities for continued personal and professional growth.
• Competitive Compensation - Enjoy a competitive salary and comprehensive benefits package.
• We are an Equal Opportunity Employer and value diversity and inclusion at our company.

About Us

• We were founded in 2014 by Jeff Swickard in Wilsonville, OR.
• We’re a hospitality company that happens to sell cars, parts, and services.
• We are a team. Everyone plays a role in our success.
• Culture: We want to be our customers’ favorite place to purchase, lease, or service their vehicle and we want to be your favorite place to work!
• Highline Brands: Swickard has positioned itself as a leader in highline brands such as Mercedes Benz, BMW, Volvo, Porsche, Lexus, Audi, Land Rover, and more.
• We are consistently ranked as one of the fastest growing dealership groups in the US by Automotive News.

Most people have a stressful experience buying or servicing their car. It shouldn’t be that way. We’re looking for people as crazy as we are about revolutionizing the car-buying experience, and it starts with hospitality. Hospitality isn’t just what we do, it’s who we are. We need exceptionally talented individuals to join our mission and embark on a challenging, rewarding career. Do you have what it takes?