Practice Operations Manager New Los Altos, CA

Amae Health; Los Altos (CA); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and VIs

Parental leave

Performance-based bonus opportunity

Job summary

Amae Health is hiring a Practice Operations Manager for our Los Altos, CA clinic to lead day-to-day operations and align care delivery with clinical leadership.

You will collaborate with HR, Finance, Growth, and Technology to build scalable processes, improve patient experience, and ensure compliant, efficient operations. This is an in-person, full-time leadership role focused on high-acuity behavioral health care.

Qualifications

• Bachelor’s Degree preferred.
• 5+ years of experience in practice leadership.
• Direct experience leading multidisciplinary patient-facing teams.
• Strong desire to improve patient experience.
• Comfort with change, ambiguity, and evolving tech tools.
• Experience improving processes to boost operational outcomes.
• Experience with structured process improvement methodologies (Lean).
• Experience with SMI or similar complex patient populations.

Responsibilities

• Provide direct oversight of day-to-day clinic operations in collaboration with the Clinical Director.
• Maintain a clean, welcoming clinic space and ensure brand alignment.
• Partner with vendors, building management, and regulatory visits.
• Ensure regulatory compliance and accurate scheduling, templates, and billing.
• Hire, train, coach, and develop staff; foster continuous improvement.
• Lead cross-functional collaboration across HR, Finance, Growth, and IT.
• Drive KPIs and maintain data sources for operational excellence.
• Support patient experience and communicate about financial responsibilities.

Skills

Practice leadership

Operations leadership

Team management

Cross-functional collaboration

Lean process improvement

Ambulatory care

Education

Bachelor's Degree

Tools

Lean methodologies

Job description

Severe mental illness affects over 15 million adults in the United States. Schizophrenia. Schizoaffective disorder. Bipolar I. Treatment-resistant depression. These are the conditions the rest of healthcare has systematically failed to build for.

What makes this problem different from most of healthcare is that the tools to solve it do not exist. The clinical protocols, the measurement science, the precision medicine, the technology to deliver coordinated longitudinal outpatient care for this population. None of it has been built. This is a frontier problem, and it requires frontier science and care delivery to solve.

We are developing all of it. The care, the science, the technology.

Who We Are

Amae Health is a Series B, venture-backed Public Benefit Corporation that delivers specialty outpatient care for people living with severe mental illness, including schizophrenia, schizoaffective disorder, bipolar I disorder, and treatment-resistant depression. We design and operate high-acuity, in-person clinics across the United States.

Our model integrates psychiatry, therapy, primary care, dietitians, and community health workers under one roof to deliver coordinated, longitudinal care for a population that has historically been fragmented across systems.

Leading health systems partner with Amae to bring this model to their communities, includingNewYork-Presbyterian, Cedars-Sinai, Mass General Brigham, Novant Health, and CommonSpirit Health. Our investors include health systems such as Cedars-Sinai and CommonSpirit Health, organizations that evaluated our model clinically and chose to back it.

Why We Are Different

Many clinicians who join Amae have worked in PHPs, IOPs, inpatient psychiatry, or community mental health. They understand the limitations of the traditional system. Amae was built to change that—for patients and for clinicians.

• Integrated care, not a referral network.Psychiatrists, therapists, primary care providers, dietitians, and community health workers work side-by-side and share responsibility for the same patients.
• Practice at the top of your license.Manageable caseloads, meaningful clinical depth, and purpose-built tools designed for this population.
• Continuous learning.Through our partnership with Mass General Brigham, clinicians receive ongoing training, supervision, and mentorship in evidence-based SMI care.
• Advancing the field.Our clinicians contribute to new outcomes frameworks and research shaping the future of severe mental illness care.
• A model built for sustainability.Team-based care, thoughtful caseloads, and strong infrastructure make this work meaningful—and sustainable over time.

The Role:

We are hiring a Practice Operations Manager to serve as the operational leader for our Los Altos, CA clinic.As a dyad partner to our Clinic Director, the Practice Operations Manager will lead service delivery and operational alignment, driving key KPIs and meeting or exceeding operational targets. Working onsite and in close partnership with clinical leadership, this individual will provide leadership across people, systems, and processes — including training, coaching, mentoring, and developing teams — while modeling the behaviors needed to deliver best-in-class service and care to our members.

Truly cross-functional, you are comfortable working across clinic and centralized teams, including HR, Talent, Finance, Growth, Central Operations and Technology to facilitate the programs and systems that will enhance your team’s ability to deliver exceptional care while growing a healthy, sustainable business. You are adept at navigating change in a growing organization, are curious and motivated to learn new technologies, and embrace the ability to improve and streamline how work is executed in your clinic. A player/coach, you are equally as comfortable delegating work as you are rolling up your sleeves working with members. You possess meticulous attention to detail and are highly organized. If you are excited about the opportunity to lead operational excellence in an organization that is dedicated to creating centers of excellence for SMI care, we would love to hear from you!

What You Will Work On:

Clinic Operations & Environment

• Provide direct oversight of day to day operations of the clinic, including oversight of the clinical team’s operations in collaboration with the Clinical Director
• Maintain a clean, organized, and welcoming clinic space, following all brand guidelines
• Partner with vendors and business associates including but not limited to building management, medical supply providers, cleaning services, maintenance, and regulatory visits
• Maintain systems and documents to ensure regulatory compliance with the Joint Commission and other regulatory bodies
• Maintain and oversee all schedules and templates to ensure consistent member experience, thoughtful and productive clinician schedules, and billing and regulatory compliance

Team Management & Culture

• Foster a proactive, adaptable, and engaged team environment
• Hire, train, coach and develop employees, fostering a culture of nimble learning and continuous improvement as we expand, evolve, and implement new technologies
• Manage daily care team schedules, PTO and timecard approval
• Work collaboratively with medical and clinical leadership

Patient Experience & Communication

• Facilitate a best in class member centered experience, according to “The Amae Way”
• Communicate with members and their families about patient financial responsibilities when appropriate, and ensure timely payment and accurate record-keeping
• Collaborate closely with Growth teams to welcome potential members into care

Cross-functional Collaboration & Performance

• Communicate regularly and proactively with colleagues across the clinic and organization to overcome obstacles and contribute to a collaborative culture
• Monitor and drive Key Performance Indicators (KPIs) within the practice operations, and maintain accurate and up-to-date data sources

What You’ll Have:

• Bachelor’s Degree preferred
• 5+ years of experience in practice leadership, with a preference for experience within complex, multi-speciality ambulatory settings
• Direct experience leading multidisciplinary patient facing teams, inclusive of coaching and training on service delivery, optimizing operations and enhancing patient experience
• Strong desire to surpass the status quo for patient experience
• Comfort with change, navigating ambiguity, and ever-evolving tech tools and systems
• Demonstrated experience in improving processes to improve operational outcomes
• Experience implementing structured process improvement methodologies (Lean, etc.) with positive outcomes, and coaching others in the process
• Experience working with SMI or equally complex patient populations desired
• Experience working in rapidly growing practices desired

This is a full time in-person role based in our Los Altos, CA clinic.

What We're Building

Most healthcare companies ask you to optimize an existing system. We're building one that has never existed.

• A national care model designed for the highest-acuity patients in behavioral health.
• Precision medicine for severe mental illness, using multimodal clinical, behavioral, and social data to personalize treatment.
• A clinical operating system that integrates longitudinal data, real-time patient signals, and purpose-built tools into a single decision layer.
• New science and measurement frameworks to define what real outcomes look like in SMI.
• A health-system partnership model proving coordinated SMI care can work at scale.

Amae Health is committed to fair and equitable compensation practices. Base salary range for this role is $95,000–$115,000 per year + performance-based bonus opportunity . Comprehensive medical, dental, and vision coverage. Parental leave and programs built around well-being. We’ll share specifics during the interview process.

Amae Health is building the care platform, the precision medicine, and the frontier science that severe mental illness has never had. If you want to be part of creating something this hard and this important, something that has never been done, we'd like to talk.

What We Value

• We center care in all we do. Empathy is not a brand value. It’s how we make clinical decisions, build products, and treat each other.
• We challenge convention. The existing system is the problem. We question it, we test alternatives, and we move with urgency when something works.
• We take the work seriously, not ourselves. High standards and humanity are not in tension. We hold a hard bar for quality while leaving room for humor and levity.
• Your job isn’t done until the job is done. We close gaps, we follow through, and we don’t hide behind titles or org charts.
• We win together and fail together.We own outcomes as a team. We learn fast. We don’t do blame.
• We hustle with humility.Speed matters. So does integrity. We assume best intent and stay grounded in the mission.