Practice Marketing Coordinator

Cerity Partners Management LLC; Chicago (IL); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health, dental, and vision insurance –

401(k) match

Flexible PTO

Parental Leave

Educational assistance

Commuter benefits

Job summary

Cerity Partners is seeking a Practice Marketing Coordinator to support our advisor-facing marketing team nationwide. Reporting to the Director of Practice Marketing, you will help manage projects, schedules, content libraries, and campaign execution, ensuring timely delivery and high-quality materials.

Ideal candidates are organized self-starters with strong communication skills and experience in marketing operations, CRM platforms, and cross-functional collaboration in professional services.

Qualifications

• Bachelor’s degree in business, marketing, communications, or a related field.
• 2 to 6 years of experience in a professional services environment (financial services, legal, consulting, accounting), or an agency.
• Demonstrated project management and workstream coordination experience, with the ability to manage multiple priorities simultaneously without losing accuracy or momentum.
• Highly organized, with exceptional attention to detail and a commitment to ensuring nothing falls through the cracks.
• Strong written and verbal communication skills, including comfort drafting professional emails and meeting recaps, and the ability to build relationships with internal stakeholders.
• Collaborative, proactive self-starter who welcomes feedback and works effectively in a fast-paced, cross-functional, multi-stakeholder environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Own day-to-day Asana management across practice marketing workstreams, including creating tasks, updating statuses, flagging deadlines, and keeping projects current.
• Maintain shared trackers, action item logs, and practice-level documentation across assigned markets.
• Coordinate deliverable timelines across internal teams, including design, digital, compliance, and operations.
• Schedule and manage logistics for advisor calls, internal planning sessions, and Practice Marketing Forum touchpoints.
• Send agendas, prep materials, and post-meeting recaps to relevant stakeholders, and track follow-up commitments to completion.
• Draft and send routine correspondence on behalf of the practice marketing team.
• Maintain and organize the Marketing Content Library, ensuring materials are current and advisor-ready.
• Support onboarding of new advisor practices with intake forms, templates, and initial documentation.
• Assist with ad hoc reporting requests from senior practice marketing leadership.
• Coordinate external event logistics, including invite list management, RSVP tracking, and post-event follow-up.
• Support email campaign deployment through the Advisor Self-Serve Portal, including list hygiene and QA checks.
• Maintain HubSpot contact and campaign records and pull HubSpot and Asana data for reporting, as directed by the marketing team.

Skills

Project management

Attention to detail

Written communication

Verbal communication

Cross-functional collaboration

MS Office

Multi-tasking

Education

Bachelor’s degree in business/marketing/communications

Tools

Asana

HubSpot

Salesforce

Job description

Position Summary

Reporting to the Director of Practice Marketing, the Practice Marketing Coordinator is a foundational role within a high-performing, advisor-facing marketing team. The coordinator supports multiple marketing managers, helping to balance workload as needs shift. The position assists the operational and administrative infrastructure of the practice marketing function, including project tracking, meeting coordination, reporting, content management, and campaign support. This role will directly contribute to the quality and consistency of marketing engagement across Cerity Partners’ advisor practices nationwide. The ideal candidate is an ambitious, highly organized, and detail-oriented marketer who thrives on structure, takes pride in follow-through, and is eager to build skills in wealth management marketing, CRM operations, and multi-stakeholder project coordination.

Primary Responsibilities

Project & Task Management

• Own day-to-day Asana management across practice marketing workstreams, including creating tasks, updating statuses, flagging deadlines, and keeping projects current.
• Maintain shared trackers, action item logs, and practice-level documentation across assigned markets.
• Coordinate deliverable timelines across internal teams, including design, digital, compliance, and operations.

Scheduling & Meeting Coordination

• Schedule and manage logistics for advisor calls, internal planning sessions, and Practice Marketing Forum touchpoints.
• Send agendas, prep materials, and post-meeting recaps to relevant stakeholders, and track follow-up commitments to completion.

Administrative & Operational Support

• Draft and send routine correspondence on behalf of the practice marketing team.
• Maintain and organize the Marketing Content Library, ensuring materials are current and advisor-ready.
• Support onboarding of new advisor practices with intake forms, templates, and initial documentation.
• Assist with ad hoc reporting requests from senior practice marketing leadership.

Event & Campaign Support

• Coordinate external event logistics, including invite list management, RSVP tracking, and post-event follow-up.
• Support email campaign deployment through the Advisor Self-Serve Portal, including list hygiene and QA checks.
• Maintain HubSpot contact and campaign records and pull HubSpot and Asana data for reporting, as directed by the marketing team.

Required Qualifications

• Bachelor’s degree in business, marketing, communications, or a related field.
• 2 to 6 years of experience in a professional services environment (financial services, legal, consulting, accounting), or an agency.
• Demonstrated project management and workstream coordination experience, with the ability to manage multiple priorities simultaneously without losing accuracy or momentum.
• Highly organized, with exceptional attention to detail and a commitment to ensuring nothing falls through the cracks.
• Strong written and verbal communication skills, including comfort drafting professional emails and meeting recaps, and the ability to build relationships with internal stakeholders.
• Collaborative, proactive self-starter who welcomes feedback and works effectively in a fast-paced, cross-functional, multi-stakeholder environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Preferred Qualifications

• Experience with marketing automation or CRM platforms such as HubSpot or Salesforce.
• Experience with project management tools such as Asana.
• Familiarity with the wealth management landscape.
• Genuine interest in financial services and wealth management.
• Interest in building new processes and contributing to the growth of a central marketing function.

Compensation Range

$65,000 - $80,000/year

The Team

The Cerity Partners marketing team touches all aspects of brand, performance marketing, content, and communications across the firm. The team serves as an accelerant to the business – from driving awareness of our services to supporting a superior client experience and retention.

Our work includes:

• Building and sustaining a best-in-breed brand
• Creating demand across individuals, families, businesses, and prospective partners.
• Moving prospects through the buying experience.
• Partnering with advisors to accelerate their individual growth efforts.
• Collaborating across business lines to accelerate business goals.
• Fostering cohesion between internal culture and the external brand.

Why Cerity Partners

Our people drive our success by working together to deliver exceptional service to our clients.

Below is a glimpse of our total rewards package:

• Health, dental, and vision insurance – day 1!
• 401(k) savings and investment plan options with 4% match
• Flexible PTO policy
• Parental Leave
• Financial assistance for advanced education and professional designations
• Opportunity to give back time to local communities
• Commuter benefits

Cerity Partners is committed to providing an environment where all individuals can be their authentic selves.

We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures, perspectives, and experiences of our colleagues.

We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race, religion, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations, please reach out to [e-mail].

Applicants must be authorized to work for any employer in the U.S.

Ultimately, outstanding wealth management is about people and relationships. Our people are the nucleus of Cerity Partners. Each colleague brings unique expertise, commitment and knowledge to the firm and it is by working together that we achieve our mission to have a positive impact on the financial well‑being of our clients, colleagues and communities. Our people drive our success by working together to deliver exceptional service to our clients. We truly care about what we do.

Cerity Partners is one of the nation’s leading independent financial advisory firms. We serve high-net-worth individuals & their families, businesses, & their employees, and nonprofit organizations from our offices across the country. Our in-house specialists of tax advisors, financial planners, investment professionals, & retirement plan consultants are passionate about and committed to providing financial advice & oversight. At Cerity Partners, we believe in the long view. We work with clients who appreciate our comprehensive and sustained approach to wealth management. We don’t just look for short-term gains, we seek long-term growth. We have the same approach to our people. We look for experienced and credentialed wealth management colleagues who can keep pace with us. We manage over $190 billion in assets under management for our clients. We are routinely recognized as a Top RIA Firm by Barron’s Advisor, Newsweek, USA Today, and more. The driving factor of our accelerated growth is our people. Located throughout the U.S., our teams consist of specialists who are helpful, knowledgeable, sincere, and have the perseverance and capability to go the extra mile for our clients. We consider our firm a community that works together to serve one common goal: Finding diverse solutions to suit diverse financial needs.