Practice Manager - Waterville, ME

Convenientmd; Cypress (CA); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Health Insurance

Dental Coverage

Vision Coverage

401k Match

Educational Alliance

Job summary

ConvenientMD is seeking a Practice Manager for our Waterville, ME urgent care and Advanced Primary Care site. You’ll drive daily operations, staffing, and budget alignment while collaborating with Regional Leadership to execute strategic initiatives.

The role emphasizes people leadership, cross-site coordination, and delivering exceptional patient experiences. Ideal candidates will have healthcare administration experience, strong communication, and a data-driven mindset to improve efficiency

Qualifications

• 3 years of demonstrated success in leading, mentoring, and growing teams.
• Dual-site leadership experience preferred.
• Experience in medical practice management, human resources, and data analysis.
• Ability to work independently with initiative and enthusiasm.
• Effective written and verbal communication across stakeholders.
• Familiarity with medical billing systems, basic coding, and medical terminology.
• Proficiency in Microsoft Office including SharePoint, Word, and Excel.

Responsibilities

• Oversee and optimize daily clinic operations and patient care.
• Lead scheduling operations to ensure optimal resource use.
• Collaborate with providers and staff to maintain service standards.
• Enforce clinic policies for regulatory compliance.
• Coordinate with finance to track expenses and budgets.
• Manage staffing, inventory, and workflows across two sites.
• Recruit, train, supervise, and evaluate clinic staff.
• Contribute to strategic initiatives with Regional Leadership.

Skills

People management

Team leadership

Communication

Relationship building

Data analysis

Healthcare administration

HR

Microsoft Office

SharePoint

Excel

Education

Degree in health management/health administration

Tools

When to Work

Clockwise

ADP

Envi

Job description

At ConvenientMD, we’re on a mission to make good health more convenient for all – working to improve how patients and providers experience healthcare in New England. To support this belief, we’re building a team of dedicated professionals who genuinely care about improving lives, are passionate about work that can make a difference, and are driven to learn from one another.

The Opportunity

As a Practice Manager at our Waterville, ME urgent care clinic, you will play a pivotal role in the day-to-day operational efficiency of the clinic while contributing to its long-term strategic goals. The ideal candidate will possess a strong background in healthcare administration, financial management, and team leadership.

Our Waterville location will be our first co-located Urgent Care and Advanced Primary Care site, creating a unique opportunity for collaboration across both practices. A strong Practice Manager will partner closely with the Advanced Primary Care Practice Manager to foster a one-team culture, promote seamless collaboration between Urgent Care and Advanced Primary Care staff, and ensure an exceptional patient experience from start to finish.

This is the perfect opportunity for someone who is looking for a company where their work is valued and recognized by leadership. If you are skilled in relationship building, are a strong people-manager, and thrive in a fast-paced role where you’re balancing multiple responsibilities at one time, we encourage you to apply!

Your Impact

• Operational Management: Oversee and optimize daily clinic operations to ensure efficient and effective patient care.
  • Efficiently manage and lead the scheduling operations for the clinic, ensuring optimal utilization of resources and staff to meet patient needs.
  • Collaborate with healthcare providers and support staff to maintain a high standard of patient service.
  • Enforce clinic policies and procedures to ensure compliance with regulatory standards.
  • Act as the point of contact for any patient feedback, working with the Medical Leadership team to address concerns.
  • Place and manage orders for medical supplies, equipment, and other necessary materials in a timely and cost-effective manner.
  • Coordinate with the finance department to track expenses related to supplies and ensure adherence to the budget.
• Dual Site Management: Manage staffing, scheduling, inventory, and operational workflows across two clinic locations.
  • Monitor performance metrics at each site, identify gaps or inefficiencies, and implement solutions to ensure both clinics operate smoothly and consistently.
  • While this position is currently assigned to oversee a single clinic, all Practice Managers at ConvenientMD are expected to support surrounding clinics during team member PTO, leaves, and other coverage needs, with the potential to transition into permanent dual-site management.
• Team Leadership: Recruit, train, supervise, and engage clinic staff, fostering a positive and collaborative and supportive work environment.
  • Conduct performance evaluations and provide ongoing feedback to enhance staff development.
  • Foster teamwork and effective communication among all clinic team members.
• Strategic Planning: Collaborate with the Regional Leadership team (Director of Operations & Medical Director) to contribute to the development and execution of strategic initiatives.
  • Analyze market trends and competitive landscape to identify growth opportunities.
  • Implement strategies to enhance the clinic's market presence and community engagement.
• Quality Assurance: Monitor and maintain compliance with quality standards, regulatory requirements, and accreditation criteria.
  • Implement quality improvement initiatives to enhance patient outcomes and satisfaction.
• Communication and Collaboration: Partner with your District Director along with corporate resources to ensure effective communication and goal alignment.

Who You Are

• Exceptional people manager and team leader: 3 years of demonstrated success in leading, mentoring, and growing teams.
  • Dual-site leadership experience preferred!
• Experience in similar roles: Demonstrated skills in medical practice management, human resources, and data analysis.
• Driven and self‑motivated: Ability to work independently, possess a level of initiative and enthusiasm to help drive results.
• Effective communicator (written and verbal) and cross collaborator: Ability to establish and maintain positive relationships with team members and stakeholders across the organization.
• Knowledge of healthcare or adjacent industry: Familiarity with medical billing systems, basic medical coding, and basic medical terminology.
• Technically savvy: Experience with Microsoft Office, specifically SharePoint, Word, and Excel.
• Availability: Work in clinic Monday through Friday with a rotating on‑call for weekends and flexibility to support the opening and closing of clinic regularly.

Bonus Qualifications

• Degree in health management, health administration, nursing, business administration, or related field.
• Experience with When to Work, Clockwise, ADP, and Envi.

$80,000—$95,000 USD

Pay Transparency

In order to maintain equity among team members, ConvenientMD has established defined salary ranges for each role. Individual pay is determined based on a variety of factors, including but not limited to location, years of relevant experience, current market conditions, and budget considerations. The pay range listed reflects the potential compensation for this role within this region. Final compensation is determined at the conclusion of the interview process. We encourage you to apply even if your desired compensation falls outside of the listed range.

In addition to base compensation, Practice Managers at ConvenientMD are eligible for an incentive bonus that is directly tied to clinic performance. Practice Managers overseeing two sites are eligible to earn incentive bonuses for both clinics. Incentive bonuses are paid on a quarterly basis and are designed to reward strong operational and financial performance. Our recruiter will be happy to share additional details and answer any questions during the interview process.

Why You'll Love Working With Us

• Collaborative team environment that encourages professional growth
• Urgent care services at no cost to our team members and their families
• Extensive benefit offerings including health, dental, and vision coverage, company paid short‑term disability, and optional pet insurance
• 401k match after one year of service
• Access to our primary care (depending on location)
• Educational Alliance with Purdue University Global and reduced tuition rates for team members and their families
• Employer rewards and access to discounts offered on services and products such as hotels, travel, entertainment, restaurants, and more

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants rarely meet every single job requirement, and we appreciate that many skills and backgrounds can make people successful in this role. We are committed to creating a strong sense of belonging for all team members, and our process is designed to prevent discrimination against applicants regardless of gender identity, sexual orientation, religion, ethnicity, age, disability status, or any other aspect which makes you unique. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.