Practice Manager - NY - Columbus Circle - New Practice Opening

Small Door Inc.; Columbus (OH); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Competitive salary

Health, dental + vision

401K contributions

Growth opportunities

Flexible PTO

Parental leave

Company-wide holidays

Wellness stipend

Discounted veterinary care

Job summary

Small Door Inc. is seeking a Practice Manager to lead a busy veterinary clinic within our growth-focused network.

You will manage a high-performing team, oversee scheduling, patient flow, and member experience, and partner with regional leadership to execute initiatives and ensure brand standards. This full-time role requires 4+ years in veterinary or healthcare, 2+ years of people management, strong business acumen, and comfort with Excel and Google Suite.

Qualifications

• 4+ years in veterinary or human healthcare with 2+ years of team management.
• Hospitality background or startup experience is a plus.
• Strong business acumen and ability to read and manage P&Ls.
• Comfort with Excel and Google Suite; quick to learn new software.
• Self-starter, autonomous, highly organized with tight deadlines.
• Customer service oriented and detail focused.
• Able to lift at least 25 lbs and stand for extended periods.
• Full-time role with occasional weekend/evening duties.

Responsibilities

• Lead a high-performing team delivering hospitality and care.
• Hold Practice Team meetings with Clinical Leadership to cascade updates.
• Uphold safety, compliance, collaboration, and inclusivity.
• Manage bi-weekly payroll and attendance for staff.
• Resolve escalated member situations with regional leadership as needed.
• Maintain a 360° view of the practice and ensure brand standards.
• Grow and develop staff and foster an inclusive environment.
• Partner with recruitment to hire and backfill.
• Oversee onboarding of new employees into the practice.
• Oversee P&L analysis and work with leadership to grow revenue.
• Control budget: COGs, labor, and inventory.
• Review KPI dashboards and craft business plans.
• Schedule optimization for appointments, surgeries, and coverage.
• Plan quarterly nursing and member experience schedules.
• Collaborate on new initiatives with HQ/regional leadership.
• Oversee orders and inventory of office, medical, and retail supplies.
• Lead de-escalation and handle difficult situations.

Skills

Team leadership

Payroll management

Revenue awareness

Data-driven

Excel

Google Suite

Autonomous

Highly organized

Customer service

Physical ability

Tools

Excel

Google Suite

Job description

Small Door is membership-based veterinary care designed with human standards that is better for pets, pet parents, and veterinarians alike. Through our membership model, we deliver exceptional care, 24/7 telemedicine, transparent pricing, and modern hospitality in thoughtfully designed, stress-free spaces.

Founded in 2019 with our flagship location in Manhattan’s West Village, Small Door has quickly expanded across the East Coast. In July 2026, Small Door and Bond Vet merged to build a more connected, accessible, and compassionate veterinary care experience across routine, primary, and urgent care. The combined organization will span more than 55 clinics across major Northeast, Mid-Atlantic, and Midwest markets, serving over half a million pets.

This role will play an important part in shaping the next chapter of our combined organization and advancing our shared mission to transform veterinary care.

At Small Door, our Member Experience team is part of a supportive and collaborative network invested in their growth. Our Member Experience team has the opportunity to work hand-in-hand with our medical team and have direct interactions with our members and their furry friends. Our Practice Managers are key business stakeholders in the field and report directly up to our Regional Manager of Practice Operations. We are committed to a healthy work/life balance by leveraging state-of-the-art technology to help cut down on repetitive administrative tasks, and are dedicated to creating and maintaining a positive work culture. Small Door is also the first and only veterinary provider in the country to earn Certified B-Corp status - meaning we abide by strict standards!

What you'll do

People Management and Leadership:

• Manage, develop, and lead a high-performing team in providing exceptional hospitality and care

• Lead Practice Team meetings (in collaboration with the Clinical Leadership), in order to cascade operational updates and drive change within your practice.

• Uphold a culture of safety, compliance, collaboration, and inclusivity

• Manage bi-weekly payroll, and time and attendance for practice employees

• Take ownership of and handle escalated situations with members to ensure resolution; enlisting the support of regional leadership as needed

• Maintain a 360° view of the practice and lead the team in ensuring that all facilities and brand standards are being met

• Manage, grow and develop your current team, while fostering an inclusive environment

• Owns the engagement of all staff within the practice, as well as plans and executes larger quarterly outings or events for your team.

• Act as a Hiring Manager and strong partner to the recruiting team, in order to grow your practice and manage backfills

• Oversee the onboarding of new employees into the practice to ensure understanding of workflows and processes.

Operational & Clinical Excellence:

• Oversee and analyze your practice’s P&L and revenue by type, identifying trends and growing top line revenue with support from regional leadership

• Manage your practice’s budget with an eye toward building and maintaining profitability (including COGs, labor, and inventory management)

• Review KPI dashboards daily/weekly/monthly etc. and craft business plans for your practice

• Collaborate with Managing Veterinarian and regional leadership to meet and exceed revenue targets for the clinic

• Manage and optimize the appointment schedule, including surgery and specialist bookings, with an eye towards maximizing utilization of our doctors and nurses while ensuring adequate coverage

• Create, update and maintain quarterly nursing and member experience schedules in line with practice budgets and forecasted revenue

• Partner with HQ and regional leadership to create, review, improve and implement new initiatives and processes; ensure they are followed by all practice team members

• Oversee practice ordering; manage inventory, including office, medical and retail supplies

• Drive strong practices around deescalation techniques and handling potentially difficult situations

Member Experience:

• Ensures a consistent, high-quality experience for all clients by maintaining smooth practice operations, addressing issues promptly, and fostering a welcoming, client-focused environment throughout the practice.

• Monitors and responds to client feedback from Net Promoter Scores (NPS), online reviews, and in-person interactions while escalating trends or concerns to leadership and supporting implementation of any improvements.

Manager on Call:

• You will be asked to work 1 weekend day a quarter, along with the responsibility for being "on call" one weekend a month for emergency situations that require managerial intervention outside of regular business hours. This position requires you to be reachable and responsive, although actual calls are expected to be infrequent

Who you are

• 4+ years working in a veterinary or human healthcare practice and at least 2 years experience directly managing a team, coaching performance, and leading through change

• Experience in a hospitality role and/or fast-paced startup is a plus but not required

• Strong business acumen and using data to achieve valuable insights; experience reading, understanding, and managing P&Ls is a plus

• Comfortable with navigating technology platforms, including Excel and Google Suite, with the ability of picking up new software and tech quickly

• A self-starter and comfortable with being autonomous

• Highly organized with the ability to prioritize multiple tasks with tight deadlines

• Customer service-oriented and focused on the details

• You have the ability to lift at least 25 lbs, on occasion and work on your feet for extended periods, as necessary.

• This is a full-time position - typically Monday through Friday - however, as a leader of one of our practices, you are expected to have the flexibility to work occasional weekend or evening duties

What you’ll get

• Competitive salary

• Health, dental + vision insurance

• 401K contributions

• Upward mobility and growth opportunities

• Flexible paid-time off, parental leave, and company wide holidays

• Health & Wellness Monthly Stipend

• Discounted veterinary care for your loved ones

• Growth opportunities

• An opportunity to make a real impact on the people around you

• A collaborative group of people who live our core values and have your back

Small Door is proudly committed to creating a diverse, inclusive and equitable workplace. We encourage qualified applicants of every background, ability, and life experience to apply to appropriate employment opportunities.