Practice Manager

Willamette Dental; Portland (OR); On-site; USD 88,000 - 107,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with 5% match

Tuition reimbursement

Paid Time Off (PTO)

Job summary

Willamette Dental is seeking a Practice Manager in SW Portland to lead the dental office and ensure exemplary customer service. The ideal candidate will have experience in management, particularly in healthcare, and is responsible for all office operations, staffing, and compliance with corporate policies.

With an expected hiring range of $88,000-$107,000, this full-time role also offers numerous benefits including medical, dental, and vision insurance, 401(k) matching, and generous paid time off provisions.

Qualifications

• Minimum two years of management experience, preferably in healthcare.
• Ability to set and achieve 'stretch' goals.
• Strong background in leadership roles.

Responsibilities

• Ensure efficient operation of dental office and exemplary customer service.
• Monitor staff performance and key performance areas.
• Conduct staff meetings and ensure a productive work environment.

Skills

Leadership

Financial Management

Customer Service

Compliance Knowledge

Education

Bachelor’s degree (highly preferred)

Master’s degree in business or healthcare administration

Job description

Location: Jefferson Clinic (SW Portland)

Position Type: Full-Time

Schedule: Full Time, Mon-Fri

Expected Hiring Range: $88,000-$107,000

Position Summary

In partnership with the Managing Dentist, the purpose of the Practice Manager is to ensure that thedental office provides exemplary customer service, via engaged employees, in an efficient, profitablemanner. The Practice Manager is responsible for all activities of a dental office to ensure efficient andeffective operation in the caring for dental patients; ensures that corporate policies and procedures areimplemented and followed.

Essential Position Functions

• Take ownership of entire office staff including, but not limited to, customer loyalty, employeeengagement, financials, marketing, staffing, facilities, patient count, office efficiencies and legalcompliance.
• Regularly monitor all key performance areas of office, e.g., budget, staffing levels, schedules,OTC collections, Balanced Scorecard objectives, outside & internal referrals, doctor productivity;and makes adjustments as necessary.
• Regularly identify opportunities for, and threats to, success of overall office and takes action.
• Ensure that all company policies and procedures are followed and that all core values areexemplified and propagated throughout the office.
• Ensure that every patient encounter is a “wow” experience.
• Ensure that all patient access standards are met at all times.
• Ensure that work environment is safe & healthful at all times, and that all work practices comply withOSHA/OR-OSHA/WISHA requirements.
• Forecast and monitor staffing needs and recommend adjustments as necessary.
• Coach and mentor staff by example and through timely use of clearly communicated
• expectations, action plans, progress meetings, performance reviews, etc.
• Ensure productive, team-oriented work environment free of harassment and other undesirable,non-productive behaviors.
• Conduct regular staff meetings to provide information to staff and solicit feedback from staff.
• Ensure achievement of all financial goals, e.g., EBITDA.
• Provide stewardship of all financial affairs of the office.
• Prepare, submit and monitor entire office budget.
• Partner with marketing department to promote Willamette Dental to current and prospectivecustomer, employer groups, brokers, etc.
• Ensure that all legal requirements are followed, e.g., HIPAA, FDA.

Education and Experience

Bachelor’s degree highly preferred but not required, and a minimum of two years’ experience in management role preferably in healthcare OR equivalent combination of education and experience which will provide the ability to perform the essential functions of the position. Master’s degree in business or healthcare administration is desirable. A demonstrated background in significant leadership roles with a history of setting and achieving “stretch” goals is preferred.

Compensation

The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to education, job-related knowledge/skills, experience, geographical location, and internal equity.

This position is also eligible for incentive pay in accordance with the terms of the Company’s plan.

Company Benefits

Willamette Dental offers the following benefits for this position, subject to applicable eligibility requirements: medical, dental and vision insurance, tuition reimbursement, flexible spending accounts, 401(k) retirement plan with 5% match, accidental death and dismemberment insurance, life insurance, voluntary disability insurance, commuter benefits, two complimentary pairs of Fig scrubs (clinical roles), and employee assistance program.

Paid Time Off (PTO): Eligible employees will accrue a minimum of 120 PTO hours per employment year in addition to seven paid holidays annually. The Company’s PTO program combines vacation and sick leave, which is more generous than Washington State’s Sick Leave Law. Employees in part-time roles working less than 40 hours per week will accrue PTO on a pro-rated basis.

Physical Requirements

The work is primarily performed while sitting and/or standing, but will require occasional walking, bending, stooping and carrying light items such as papers, books, or other supplies. The incumbent uses a computer and other standard office equipment to complete tasks.

Equal Opportunity and Non-Discrimination Statement

Willamette Dental is an equal opportunity employer.

We provide equal employment opportunities to all employees and applicants for employment without regard to an individual’s race (including physical characteristics historically associated with race), religion, color, age, sex (including pregnancy), national origin, veteran status, disability, marital status, genetic information, sexual orientation, gender identity, pregnancy-related condition, or any other classification protected by applicable federal, state or local laws.

ADA and Reasonable Accommodation Statement

Note: We comply with the Americans with Disabilities Act and consider reasonable accommodation measures that may be necessary for qualified applicants/employees to perform essential job functions.

Statistical Disclosure Statement

We are required to compile the following information for statistical purposes in order to comply with certain federal regulations relating to Equal Employment Opportunity and affirmative action requirements. The information you provide is strictly on a voluntary basis, and the content of the information will not affect your eligibility for employment. Likewise, if you choose not to provide this information it will not affect your eligibility for employment in any way.

This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position’s scope and function in the company.

This position may be exposed to PHI in the course of his/her duties, and will handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).