Practice Manager - Family Planning

Planned Parenthood of Greater Ohio; Bedford Heights (OH); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Paid time off

Medical coverage

Dental coverage

401(k) plan

Holidays

Job summary

Planned Parenthood of Greater Ohio is seeking a mission-minded Practice Manager to lead the daily operations of our Kent and Bedford Heights Health Centers. The role is full-time, overseeing patient flow, staffing, and front/back-office processes to ensure high-quality care and compliance.

You will manage staff, schedules, budgets, and partnerships with clinical leadership, while supporting continuous improvements in workflows and patient experience across two health centers in Ohio.

Qualifications

• Bachelor’s degree and at least three years of supervisory or practice-management experience.
• Experience supervising employees and managing daily operational systems or workflows.
• Experience with employee scheduling, performance management, training, timekeeping, and staffing coverage.
• Strong leadership, communication, customer service, problem-solving, and organizational skills.
• Ability to use operational data and performance measures to identify concerns and improve results.
• Healthcare compliance knowledge incl HIPAA, OSHA, CLIA, and Ohio Department of Health requirements.

Responsibilities

• Lead daily health center operations, including patient flow, staffing, scheduling, front-office and back-office processes, facilities, and performance goals.
• Provide hands-on operational support, including patient-access functions and room turnover to maintain continuity of care.
• Hire, train, supervise, develop, and retain health center staff.
• Create employee schedules, review PTO requests, monitor staffing and overtime, and approve timecards.
• Review operational data and KPIs to improve workflows and patient experience.
• Partner with licensed staff and leaders to implement new services, protocols, systems, and improvements.
• Oversee inventory, supplies, equipment, facilities, security, safety activities, and incident reporting.
• Support compliance with HIPAA, OSHA, CLIA, and Ohio Dept of Health requirements.
• Assist with budgets, financial controls, deposits, and achievement of financial objectives.
• Represent the health center in community partnerships and organizational initiatives.

Skills

Leadership

Operations management

Staff scheduling

Employee training

Budgeting

HIPAA compliance

Healthcare operations

Communication

Problem solving

Data analysis

Education

Bachelor’s degree

Tools

Electronic Health Record systems

Scheduling software

Timekeeping systems

Job description

Planned Parenthood of Greater Ohio is seeking a mission-minded Practice Manager to lead the daily operations of our Kent and Bedford Heights Health Centers.Schedule: Full-time, 37.5 hours per weekUnion Status: Non-Union PositionFLSA Status: Salaried, ExemptAbout the RoleThe Practice Manager oversees the daily operations, personnel, and facilities of the health center. This position leads health center support staff, manages patient flow and administrative operations, monitors quality and financial performance, and ensures compliance with organizational policies, accreditation standards, and applicable healthcare requirements.This is a hands-on leadership position. The Practice Manager is trained in patient-access functions and assists with front-office and back-office operations during busy periods or staffing shortages. The position works closely with licensed clinical staff and other leaders to maintain continuity of care, strengthen workflows, and provide a high-quality patient experience.The ideal candidate is an engaged and visible leader who can balance employee supervision, operational problem-solving, compliance, financial responsibility, and direct support of daily health center operations.Why join our team?Our MissionWe deliver innovative health care, education, and advocacy, no matter what.Our Core ValuesAccountable: We take responsibility for our actions and decisions.Adaptable: We embrace change and remain flexible and resilient.Collaborative: We work together and value diverse perspectives.Kind: We treat everyone with compassion and respect.Non-Judgmental: We create a safe and inclusive environment.Solution-Oriented: We approach challenges with a commitment to finding effective solutions.Strategic: We approach our work with a clear vision and thoughtful planning.What You’ll DoLead daily health center operations, including patient flow, staffing, scheduling, front-office and back-office processes, facilities, and achievement of performance goals.Provide hands-on operational support, including patient-access functions, room turnover, supply management, and other duties needed to maintain continuity of care.Hire, train, supervise, develop, and retain health center support staff.Establish expectations, provide feedback, complete performance evaluations, and administer disciplinary action in consultation with People, Culture & Equity and Health Services leadership.Create employee schedules, review PTO requests, monitor staffing and overtime, and reconcile and approve timecards.Review operational data and key performance indicators to improve workflows, reduce wait times, address service gaps, and strengthen the patient experience.Partner with licensed staff and organizational leaders to implement new services, protocols, systems, and operational improvements.Oversee inventory, supplies, equipment, facilities, security, safety activities, and required incident reporting.Support compliance with organizational policies, accreditation standards, and applicable HIPAA, OSHA, CLIA, and Ohio Department of Health requirements.Assist with operating and capital budgets, financial controls, receipt deposits, and achievement of health center financial objectives.Represent the health center in community partnerships, organizational initiatives, meetings, and special projects as assigned.Required QualificationsBachelor’s degree and at least three years of supervisory or practice-management experience, or an equivalent combination of education and relevant experience.Experience supervising employees and managing daily operational systems or workflows.Experience with employee scheduling, performance management, training, timekeeping, and staffing coverage.Strong leadership, communication, customer service, problem-solving, and organizational skills.Ability to use operational data and performance measures to identify concerns and improve results.Ability to manage competing priorities and make sound decisions in a fast-paced healthcare environment.Ability and willingness to complete patient-access training and provide hands-on operational support when needed.Working knowledge of healthcare compliance, safety, confidentiality, and quality requirements.Ability to manage confidential and sensitive patient and employee information appropriately.Ability to work effectively with people from different backgrounds, identities, and socioeconomic circumstances.Ability to travel and attend meetings, training sessions, and community events as required.Commitment to high-quality, compassionate, and nonjudgmental reproductive healthcare.Commitment to Planned Parenthood’s mission, values, and service standards.Preferred QualificationsExperience managing a health center, medical practice, ambulatory clinic, or comparable healthcare operation.Experience working in reproductive or sexual healthcare.Experience managing healthcare budgets, revenue-cycle processes, inventory, or financial controls.Experience using electronic health record, scheduling, timekeeping, and performance-reporting systems.Experience supporting regulatory audits, accreditation readiness, safety activities, or quality improvement.Experience leading organizational change, service expansion, or workflow redesign.Experience building relationships with community organizations and external partners.Fluency in Spanish, Nepali, Somali, or another language needed within the position’s service area.What We OfferPaid time offPaid parental leaveMedical coverage, with 90% employer-paid base plans for individual coverageEmployer-paid vision coverageDental coverageEmployer-paid life insuranceEmployer-paid accidental death and dismemberment insuranceEmployer-paid short-term and long-term disability coverage401(k) plan with an employer contribution of up to 4%Nine paid holidays each yearTwo floating holidays each yearFinancial incentive program for certified bilingual Associates*Qualified Associates who demonstrate fluency in a needed language, including Spanish, Nepali, or Somali depending on the geographic service area, may receive a $1.00-per-hour differential for two years following successful completion of the language assessment.Equal Employment OpportunityPPGOH is an equal opportunity employer. Employment decisions are based on job-related qualifications, experience, performance, and organizational needs. We do not discriminate against any applicant or Associate based on race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability, genetic information, military or veteran status, or any other status protected by applicable federal, state, or local law.We recognize that candidates may not meet every preferred qualification listed. If your skills and experience align with the role, we encourage you to apply.Reasonable accommodations are available throughout the hiring process.