Practice Manager / Clinic Director

Kaleidoscope ABA Therapy Services; Princeton (NJ); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Holidays

Long-Term Disability

Life Insurance

401k with match

Weekly pay

Job summary

Kaleidoscope ABA Therapy Services is seeking a Practice Manager / Clinic Director in New Jersey. The role leads center operations, staff scheduling, and administrative duties while supporting HR, operations, and clinical functions.

You will coordinate case assignments, monitor staff availability, and ensure efficient service delivery within budgeted hours. The position emphasizes strong leadership, organizational skills, and excellent communication with families, staff, and management to

Qualifications

• Bachelor's Degree or equivalent work experience.
• Bachelor's degree in Marketing, Business Administration, or Healthcare Management preferred.

Responsibilities

• Oversee day-to-day center operations and staff management.
• Recruitment, scheduling, and customer service across the center.
• Maintain accurate records and master schedule; staff allocation per insurer hours.
• Support HR, Operations and Clinical departments and liaison between admin and clinical staff.

Skills

Staff management

Scheduling

Customer service

Communication

Time management

Detail oriented

Independence

Interpersonal skills

Education

Bachelor's Degree

Healthcare Management / Marketing / Business

Tools

MS Office

Excel

Outlook

Database/Recordkeeping

Job description

Location: Princeton Junction, NJ 08550

Date Posted: 10/01/2026

Category: Center Based

Education: Bachelors Degree

Title: Practice Manager / Clinic Director

Location: Princton Junction, NJ

Join an established - and growing - organization as Kaleidoscope ABA looks for its newest addition to the team- as an Operations Manager. The Practice Manager / Clinic Director position is an integral part in Kaleidoscope ABA's mission to deliver therapeutic services to children with autism.

Summary:

The Operations Manager will be involved in many facets of the center operations including day-to-day staff and services management, recruitment, scheduling, customer service, reporting and general administrative tasks in support of the Center's operations. Additionally, they maintain accurate records related to the staffing and delivery of service for each case as well as assist in the creation, maintenance, and management of a master schedule, adequately staffing clinical cases according to the budgeted hours per client as authorized by the client's insurer. The Program Manager will support HR, Operations, and the Clinical department as well their respective functions, acting as a reliable source of information to staff, clients, peers, and management. They will be the liaison between the administrative and clinical staff and act as the primary point of contact regarding case assignment and staff availability. Additional duties may be assigned based on the needs of the company.

Benefits & Advantages:

• Medical, Dental, and Vision Insurance through United Healthcare.
• Paid Time-Off, to include Vacation, Sick, and 8 Paid Holidays.
• Long-Term Disability and Life Insurance.
• 401k with a 6% match and a two-year vesting schedule.
• Weekly Pay each Thursday.

Job Qualifications:

• To perform this job successfully, the individual must be able to perform each essential duty satisfactorily, be able to react to change productively, and handle other essential tasks as assigned.
• The individual must possess professional knowledge and experience regarding business operations, business growth and development, staff scheduling, personnel management, customer acquisition and other skills pertinent to operations.
• Display a high standard of ethical conduct and respect confidentiality principles.
• Exhibit honesty and integrity.
• Work and communicate with internal and external clients to meet their needs in a polite, courteous, and cooperative manner.

Education:

• " Bachelor's Degree or equivalent work experience.
• " Bachelor's degree in Marketing, Business Administration, or Healthcare Management, preferred.

Experience:

• " 5 years of management in a professional environment, preferably in medical, behavioral health, PT, OT office (or similar) operation.
• " Experience building and retaining customers.
• " 5 to 7 years experience managing and developing staff preferred.
• " Prior Practice Managers and Retail Managers are encouraged to apply.

Skills & Abilities:

• Strong rapport-building skills and ability to manage staff.
• Sense of urgency.
• Ability to work independently towards assigned goals.
• Excellent time management and organization skills.
• Ability to manage multiple tasks, prioritize tasks, and meet deadlines.
• Attention to detail.
• The ability to administer processes across the center consistently.
• Superb communication skills.
• Ability to listen and communicate well with management, staff, and families/clients.
• Professional appearance and presentation required.

Computer Skills:

• Proficient in Microsoft Office applications including Word, Excel, and PowerPoint is an essential skill.
• Proficiency in using email and Outlook.
• Ability to keep accurate records, work in the database