Practice Manager-Anesthesiology Scheduling

Northwesternmedicine; Chicago (IL); On-site; USD 90,000 - 120,000; Full time

Job summary

Northwestern Medicine is seeking a Practice Manager to oversee anesthesia provider scheduling across surgical and procedural settings. You will develop daily, weekly, and long-term schedules for anesthesiologists, CRNAs, fellows, and residents, while managing call rotations, leave coverage, and staffing equity.

Lead with analytics to improve utilization and efficiency, partner with IT for system enhancements, and ensure data accuracy and training.

Qualifications

• Bachelor's degree and 2 years health care experience in a clinical setting.
• Experience working in a clinical environment.
• Outpatient setting experience.
• Demonstrated organizational and leadership skills.
• Excellent analytical skills.

Responsibilities

• Plan, coordinate, and oversee anesthesia provider scheduling.
• Manage call schedules, rotations, vacation requests, and leave coverage, ensuring equity and compliance.
• Develop, maintain, and optimize schedules for anesthesiologists, CRNAs, fellows, and residents.
• Partner with IT and operations for system enhancements and dashboards (Power BI).
• Ensure data accuracy and training; oversee data flow to Central Office.

Skills

Leadership

Analytical skills

Organizational skills

Education

Bachelor's degree

MBA or Master of Health Administration (preferred)

Job description

The Practice Manager reflects the mission, vision, and values of Northwestern Memorial, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.The Practice Manager is responsible for the planning, coordination, and oversight of anesthesia provider scheduling to ensure optimal staffing, operational efficiency, and high-quality patient care across surgical and procedural settings.

Responsibilities

• Develop, maintain, and optimize daily, weekly, and long-term schedules for anesthesiologists, CRNAs, fellows, and residents (as applicable).
• Manage call schedules, rotations, vacation requests, and leave coverage while ensuring equity and compliance with departmental guidelines.
• Analyze historical case volume, block utilization, and staffing trends to improve scheduling efficiency
• Utilize scheduling software (Qgenda) and analytics tools to generate reports on staffing efficiency, overtime, and utilization metrics.
• Provide leadership with actionable insights to support operational decision-making.
• Manage and optimize anesthesia scheduling systems and tools (e.g., QGenda, AMiON, or equivalent).
• Ensure data accuracy, user training, and system updates to support operational needs.
• Partner with IT and operations teams to implement system enhancements or integrations as well as Power BI dashboards.
• Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
• Conduct supply purchasing via the Group's on-line ordering and shopping list system within specified budget.
• Report monthly productivity results to providers and staff.
• Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from NMG's Central Office.
• Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances and processing of clean super bill batches, in-house cash balances, and bank deposits in order to influence profitability.
• Serve as an active participant in corporate committees and task forces.
• Provide financial analysis to facilitate planning and cash flow management and review variance explanations.
• Communicate budget and variance information to professional staff.
• Gain comprehensive understanding of individual job functions for purposes of identifying training and developmental opportunities.
• Identify and communicate priorities, timelines and accountabilities to ensure efficient use of resources and to promote and open and productive work environment.
• Work with senior management to define performance goals for team and interface with staff to monitor progress, manage disciplinary issues and provide ongoing feedback.

Required

• Bachelors Degree
• 2 years health care experience
• Experience working within a clinical environment
• Outpatient setting experience
• Demonstrated organizational and leadership skills
• Excellent analytical skills.

Preferred

• Master of Business Administration (MBA) or Master of Health Administration (MHA)
• Academic medical center health care experience

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case‑by‑case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position): Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.