Practice Manager

Porter Dental; Baltimore (MD); On-site; USD 65,000 - 95,000; Full time

Job summary

Porter Dental is seeking a Practice Manager to oversee the successful implementation and management of general dentistry, orthodontics, and expanded services in the office. You will manage day-to-day operations, drive growth initiatives, train staff, own relationships with doctors, and partner with the Director of Operations to ensure operational excellence.

The role requires at least 3 years in a dental office, plus management experience; strong financial acumen, familiarity with insurance

Qualifications

• Deep understanding of commercial insurance or Medicaid billing.
• Compassion and high level of service for our patients, parents, and staff.
• Integrity, always doing the right thing.
• Financial acumen.
• Team building, employee relations, and organizational and staff development skills.
• Track record of superior performance in growing both the top and bottom line.
• Strong interpersonal and communication skills.
• Well-developed analytical and problem-solving abilities.
• Ability to read and interpret reports, write reports and business correspondence.
• Able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines.
• High degree of initiative, accountability, and independent judgment.

Responsibilities

• Ensure the office provides high-quality dental care across general dentistry, orthodontics, and other services.
• Oversee daily office operations and manage all staff.
• Manage scheduling and show rate processes.
• Maintain office readiness, appearance, and presentation.
• Meet office performance, financial and P&L goals with patient forecasts and satisfaction.
• Use PowerBI and financial analytics to support business decisions.
• Staffing by interviewing and selecting candidates to align with patient schedules.
• Foster team satisfaction and retention through communication and staff development.
• Provide training needs assessment and implement staff development initiatives.
• Support specialty doctors and independent contractors with Expanded Services and Orthodontics.
• Ensure compliance with regulations and company policies.
• Track collections and follow up with patients.
• Solicit referrals from patients and track satisfaction with care.
• Explain treatment costs, insurance coverage, and financing options to patients.
• Explain, promote, and adhere to company payment policies.
• Drive local marketing by participating in community events and school screenings.

Skills

Insurance billing

Compassionate service

Integrity

Financial acumen

Team building

Growth mindset

Interpersonal skills

Analytical skills

Reports writing

Organization & time management

Initiative & accountability

Education

Dental office management experience

High school or GED

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Overview

The Practice Manager oversees the successful implementation and management of all three Benevis business lines of general dentistry, orthodontics, and expanded services in the office. This role manages the day-to-day functions of the office, but also growth initiatives, assists in training office staff, owns the relationships with doctors, and ensures operational excellence in partnership with the Director of Operations.

Responsibilities

• Ensure the office provides high-quality and compassionate dental care to all patients, covering general dentistry, orthodontics, and additional services.
• Oversee daily office operations and manage all staff members.
• Manage processes and best practices to support scheduling and show rate expectations
• Maintain the office's operational readiness, appearance, and presentation.
• Meet office performance, financial, and P&L goals, including patient forecasts and satisfaction metrics.
• Use PowerBI and financial analytics to make and support business decisions
• Ensure adequate staffing by interviewing and selecting candidates to align with patient schedules.
• Foster team member satisfaction and retention through effective communication, recognition, teamwork, and employee relations practices.
• Identify training needs and implement initiatives to support staff development and meet company and individual objectives.
• Provide concierge style support to all specialty doctors and independent contractors to align with Expanded Services and Orthodontics program initiatives.
• Uphold the highest standards of integrity by complying with all government regulations and company policies.
• Track and monitor collections and follow up with patients as needed.
• Solicit referrals from patients post treatment while also tracking satisfaction with care provided

Secondary Functions and Responsibilities

• Obtain high treatment acceptance by explaining cost of treatment, insurance coverage, and finance options
• Explain, promote, and adhere to company payment policies and procedures
• Drive local marketing efforts through participating in local community affairs and events to include school screenings, board member meetings and any opportunity to promote a positive image of us

Qualifications

• Education/Experience:
  • Minimum of 3 years of dental office experience
  • 1 year of dental office management preferred
  • High school or GED required; bachelor’s degree preferred
• Technical Skills:
  • Computer skills: Microsoft Office
• Skills and Attributes:
  • Deep understanding of commercial insurance or Medicaid billing
  • Compassion and high level of service for our patients, parents, and staff
  • Integrity, always doing the right thing
  • Financial acumen
  • Team building, employee relations, and organizational and staff development skills
  • Track record of superior performance in growing both the top and bottom line
  • Strong interpersonal and communication skills
  • Well-developed analytical and problem-solving abilities
  • Ability to read and interpret reports, write reports and business correspondence
  • Able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines
  • High degree of initiative, accountability, and independent judgment

Physical Requirements

The nature of work requires the ability to:

• Effectively communicate and exchange information with staff, supervisors, and other internal clients
• Operate a computer, keyboard, and standard office equipment.

Work performed in a non-clinical office environment. Requires availability for extended hours during peak periods. Hours may change to meet the business needs.

We value teamwork, mutual respect, and cooperation. We do not practice unlawful discrimination, including harassment, or tolerate it in our workplace. What do we mean by discrimination? We mean that we do not discriminate on the basis of race, color, creed, religion, sex, national origin, age, citizenship, disability, sexual orientation or any other characteristic protected by federal, state, or local law.