Practice Management Coordinator

Forvis Mazars US; Springfield (MO); On-site; USD 48,000 - 64,000; Full time

Job summary

Forvis Mazars US is seeking a Practice Management Coordinator to support the firm’s practice management functions. You will coordinate accounts payable, accounts receivable, time reporting, billing, and related administrative activities while ensuring adherence to firm policies and professional standards.

In collaboration with the Practice Management Regional Leader, you will help maintain efficient processes, accurate client data, and timely billing.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Respond promptly to staff and partner inquiries, implement and communicate process updates, and actively facilitate effective communication, operational efficiency, and consistent procedures within practice management.
• Review and complete requests regarding new client and engagement set-up, as well as client maintenance updates such as addresses, billers, and related client information.
• Process, review, and coordinate client accounts receivable statements, finance charge adjustments, client refunds, unallocated payments, and other A/R-related adjustments, including support for accounts past due.
• Assist with client billing and invoicing by drafting, reviewing, sending invoices, and providing copies as needed.
• Support accounts payable activities by setting up vendors, coding and entering invoices, scanning invoices, and credit card reconciliation.
• Review weekly time and expense reports.

Education

High school diploma or equivalent

Associate's degree or completion of a technical/trade school program

Tools

Microsoft Office Suite

Job description

Description & Requirements

The Practice Management Coordinator plays a key role in supporting the firm's practice management functions. In collaboration with the region's Practice Management Regional Leader, this position is responsible for coordinating accounts payable, accounts receivable, time reporting, billing, and other administrative activities while ensuring compliance with firm policies, procedures, and professional standards.

Description & Requirements

The Practice Management Coordinator plays a key role in supporting the firm's practice management functions. In collaboration with the region's Practice Management Regional Leader, this position is responsible for coordinating accounts payable, accounts receivable, time reporting, billing, and other administrative activities while ensuring compliance with firm policies, procedures, and professional standards.

What You Will Do

• Respond promptly to staff and partner inquiries, implement and communicate process updates, and actively facilitate effective communication, operational efficiency, and consistent procedures within practice management
• Review and complete requests regarding new client and engagement set-up, as well as client maintenance updates such as addresses, billers, and related client information
• Process, review, and coordinate client accounts receivable statements, finance charge adjustments, client refunds, unallocated payments, and other A/R-related adjustments, including support for accounts past due
• Assist with client billing and invoicing by drafting, reviewing, sending invoices, and providing copies as needed
• Support accounts payable activities by setting up vendors, coding and entering invoices, scanning invoices, and credit card reconciliation
• Review weekly time and expense reports

Minimum Qualifications

• High school diploma or equivalent
• Proficiency in Microsoft Office Suite

Preferred Qualifications

• Associate's degree or completion of a technical/trade school program
• 1-3 years of relevant experience in finance support, accounts receivable, billing, client service, or related functions

About Forvis Mazars, LLP

Forvis Mazars, LLP is an independent member of Forvis Mazars Global, a leading global professional services network. Ranked among the largest public accounting firms in the United States, our 7,000+ team members deliver assurance, tax, and consulting services to clients in all 50 states and internationally.

With a legacy spanning more than 100 years, we're building something different. We are guided by a shared promise: Together, we create extraordinary experiences. That means delivering an Unmatched Client Experience® while creating a workplace where relationships matter, learning fuels growth, and every person feels valued and supported to thrive.

What We Offer

Our robust total rewards program and flexible work environment reflect our commitment to people, careers, and well-being-empowering our team to grow and thrive while delivering exceptional service. To explore what makes working at Forvis Mazars special, visit www.forvismazars.us/careers.

Legal Notice

Forvis Mazars, LLP is an equal opportunity/affirmative action employer in accordance with applicable law. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, national origin, religion, genetic information, disability, protected veteran status, gender identity, or other protected classifications. It is Forvis Mazars, LLP standard policy not to accept unsolicited referrals or resumes from any source other than directly from candidates. Forvis Mazars, LLP expressly reserves the right not to consider any unsolicited referrals, resumes or CVs from vendors including and without limitation, search firms, staffing agencies, fee-based referral services, and recruiting agencies. Forvis Mazars, LLP further reserves the right not to pay a fee to a recruiter or recruiting agency unless such recruiter or recruiting agency has a signed vendor agreement with Forvis Mazars, LLP. Any resume(s) or CV(s) submitted to anyone working for Forvis Mazars, LLP, or submitted to a Forvis Mazars, LLP general email, without having a Forvis Mazars, LLP vendor agreement in place, will be considered the property of Forvis Mazars, LLP.