Practice Lead/Supervisor (Wildflower Vision)

VSP Vision; Temple (TX); On-site; USD 42,000 - 68,000; Full time

Job summary

VSP Vision is seeking a dedicated practice leadership professional to supervise staff and optimize day-to-day operations. You will ensure top-notch patient experiences, accurate scheduling, and efficient processing of insurance and claims, while coaching a team to perform at a high level.

The role emphasizes strong communication, staff development, and collaboration across departments to maintain exceptional service and patient satisfaction.

Qualifications

• 2–4 years experience in relevant field (optometry or customer service)
• State licensure or certification by a national optician association preferred
• Excellent verbal communication skills
• Ability to lead, motivate and promote a team environment
• Ability to train and coach customer-oriented associates/teams
• Ability to implement solutions to grow the business
• Empathetic and responsive to patient needs

Responsibilities

• Oversee practice staff and daily workflow to ensure patient care and retention
• Coordinate scheduling, recalls, insurance verifications, intake/checkout, and claims processing
• Coach and counsel staff; provide performance feedback to supervisor
• Collaborate with departments to address requests and resolve workflow issues
• Train staff on procedures and maintain training documentation
• Address patient inquiries and complaints following established procedures
• Support marketing initiatives and meet management goals
• Participate in hiring and interview processes for open positions
• Maintain patient financial data and confidential records
• Ensure a welcoming, well-presented location in line with standards
• Handle special projects and other duties as assigned

Skills

Customer service

Team leadership

Communication

Coaching

Education

Optician licensure (preferred)

Job description

Compensation range for the role is listed above. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible incentive, bonuses and/or commission dependent on the role. For more information regarding VSP Vision benefits, please click here.

General Summary

With minimum supervision, provide lead support to the practice staff. Coordinate the workflow to ensure day-to-day activities and business performance is maintained. This must be accomplished through development of a positive and productive patient experience and through premier customer service, patient retention, as well as outstanding associate/doctor satisfaction and retention.

Essential Functions

Oversee the work of the practice staff and the daily workflow including patient care and retention through effective accurate scheduling, communication with patients in person and over the phone using professional etiquette and delivery of the highest patient experience

Monitor and oversee team performance to maximize Managed Vision Care relationships; includes overseeing as needed the end-to-end process of patient recalls, patient scheduling, insurance verifications, intake/checkout, and claims processing and collections

Provide prompt, objective coaching and counseling; apprise supervisor of successes and concerns; provide input for performance evaluations

Coordinate with other departments to facilitate special requests, change in processes, and resolution of workflow/production issues

Ensure all practice processes and performance standards are followed accurately; develop and maintain practice training procedures; train and motivate team on current or revised processes and procedures

Act as point of contact to address patient/customer inquiries and complaints or internal business partner issues; respond to inquiries according to established procedures while meeting business standards of operational excellence and patient/customer satisfaction

Support practice and strategic initiatives by meeting target goals and objectives set by management

Participate and offer input in the hiring and interview process for open positions within the practice

Monitor and maintain patient financial data, records, and files to ensure accurate record keeping, security and confidentiality in house or outside agencies

Ensure location is welcoming, effectively merchandised and presented according to standards

Support the timely implementation of approved Marketing programs and initiatives

Ensure positive and productive workplace relationships with staff and doctors

Work on special projects and perform other related duties assigned or requested

Job Specifications

Typically has the following skills or abilities:

Two to four years of experience in applicable functional area that may include optometry or customer service environment

State licensure or certification by a nationally recognized optician association as an optician is preferred but not required unless dictated by the state.

Excellent verbal communication skills and strong commitment to helping people

Ability to lead, motivate and promote a team environment

Ability to facilitate, train (through practice and role-play), and coach customer-oriented associates/teams

Ability to present and implement decisive and creative solutions to issues/opportunities to grow the business

Ability to provide enthusiastic and concise communication to meet/exceed customer expectations as well as foster positive and results-oriented associate and doctor relationships

Ability to manage priorities through adaptability, willingness to take calculated risks, and follow-up

Ability to listen, process transactions, and interact with customers simultaneously in a fast-paced environment

Ability to provide enthusiastic and concise communication to meet/exceed customer expectations as well as foster positive and results-oriented associate and doctor relationships

Ability to empathize with patients and demonstrate concern for patient's problems

For roles that are remote (i.e., Work From Home (WFH)) or hybrid (i.e., partial onsite at a VSP location and WFH), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment

Working Conditions

The working environment is generally favorable, lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc.

The above information on this description had been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job grade.

#LI-ONSITE

#LI-VENTURES

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

VSP is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, disability, protected veteran status, or any other characteristic protected by federal, state, or local law. To help us ensure we meet our commitment to equal employment opportunity, please consider responding to the following optional questions regarding race and gender. We are asking you to provide this information on a voluntary basis. All responses will be kept confidential and will in no way impact the consideration of your application. Applicants who live in the following jurisdictions should not respond to the race or gender self-identification request, so please select "Prefer not to say, I Don't Wish to Answer, I decline to self-identify, or I decline to identify my race and ethnicity" for the questions:

• * Washington D.C.
• * Hawaii
• * Iowa
• * Maine
• * Michigan
• * Minnesota
• * Ohio
• * Pennsylvania
• * Rhode Island
• * Washington

Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.