Practice Lead, Fiduciary Administration

Glenmede; Philadelphia (Philadelphia County); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Health benefits

Voluntary benefits

Commuter benefits

Paid time off

Parental leave

Job summary

Glenmede seeks a Practice Lead in Fiduciary Administration in Philadelphia to lead fiduciary support for private wealth clients. The role oversees post-death trust administration and coordinates with Wealth Advisory, Estate Settlement, Tax and Legal teams to ensure timely, clear administration.

Ideal candidates bring 10+ years in trust/estate work, paralegal certification, and strong leadership. Hybrid work arrangement with three in-office days per week in Philadelphia.

Qualifications

• 10+ years in law firm, financial services trust, or trust company.
• Deep knowledge of trust and estate administration, probate and private wealth.
• Understanding of fiduciary income tax, gift tax, GST tax concepts.
• Experience managing a team, overseeing fiduciary matters.

Responsibilities

• Lead a team delivering administrative and operational support to client-facing wealth teams.
• Develop and implement standardized fiduciary administration procedures.
• Coordinate with Wealth Advisory, Estate Settlement, Tax and Legal teams.
• Communicate trust terms and administration impacts to stakeholders.
• Oversee engagements with outside counsel and real estate/tax service providers.

Skills

Team leadership

Trust & estate administration

Client service

Communication

Fiduciary tax concepts

Education

Paralegal certification

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Practice Lead, Fiduciary Administration

Full Time Exempt Management Philadelphia, PA, US

30+ days ago Requisition ID: 1415

For more than 65 years, Glenmede’s independent ownership, innovation and unwavering commitment to our clients have made us a trusted partner for private wealth, endowment & foundation, and investment management clients.

Our people are invaluable. Through a team-oriented environment, your knowledge, expertise and varied backgrounds contribute to thoughtful innovation. Our culture fosters opportunities for continuous career growth and development in all areas of the organization. Working at Glenmede, you will experience the infrastructure and resources of a large firm combined with the client and employee focus of an independently owned boutique.

Private Wealth: Empowering the confident pursuit of purpose, passions and legacy through integrated wealth management.

To us, wealth is not static or one-dimensional. The complexities of wealth management require an integrated approach to anticipating, understanding and addressing unique client circumstances. Our team of experts partners with every client to personalize solutions that lead to exceptional outcomes. Our success is determined by the success of our clients.

OVERVIEW:

The Fiduciary Administration Practice Lead manages fiduciary administration support, serving as both a people leader and trust administration subject matter expert. This role supports Wealth Administrators and relationship teams while overseeing centralized post-death settlement administration for trusts impacted by a client’s death.

This role requires a skilled trust and estate administration professional who can interpret complex legal documents, develop administration plans, and coordinate with Wealth Advisory, Estate Settlement, Tax, and Legal teams to ensure timely, clear, and efficient administration.

This position will operate in a hybrid work environment, 3 days per week in the office (Philadelphia, PA).

RESPONSIBILITIES:

Firm & Team Engagement

• Lead a team that delivers administrative and operational support to client-facing relationship teamsin Private Wealth.
• Develop and implement best practices and consistent administration procedures across Glenmede’s footprint.
• Serve as a centralized resource for Relationship Managers, Estate Settlement, Tax, LARC, and clients to develop and execute administration plans.
• Clearly communicate trust terms and administration impacts to Wealth Advisory teams, clients, and advisors to support informed decision-making.
• Facilitate discussions with internal teams and external advisors, including estate planning counsel and accountants.
• Oversee outside counsel engagements and coordinate engagement letter review with Glenmede Legal Counsel.
• Coordinate with Special Assets on real estate, life insurance, tangible property, valuations, appraisals, and related service providers.

Collaboration & Additional Responsibilities

• Build effective relationships with family members, attorneys, accountants, and advisors to support post-death trust transitions.
• Develop centralized fiduciary administration support, including post-death services, as part of the team’s firm-wide Wealth Advisory offering.

REQUIRED QUALIFICATIONS:

• 10+ years of related experience in a law firm, financial services trust department, or trust company.
• Deep knowledge of trust and estate administration, probate, and private wealth management.
• Understanding of fiduciary income tax, gift tax, and GST tax concepts.
• Familiarity with directed trust and delegated trust models, particularly those governed by Delaware law.
• Basic understanding of fiduciary investment practices for corporate trustees.
• Prior experience managing a team.

PREFERRED QUALIFICATIONS:

• Paralegal or other certification or relevant paralegal experience preferred.
• Sound judgment, attention to detail, and strong client service skills.
• Skilled in identifying administrative issues and communicating them effectively to internal stakeholders.
• Proficientin Microsoft Office applications.
• Highly detail-oriented, especially in fiduciary matters.
• Demonstrated strength in client service and relationship management.
• Commitment to operational excellence and positive client outcomes.
• Prior experience working at a corporate fiduciary is preferred.
• Collaborative, organized, and able to prioritize, multitask, and perform well under pressure.
• Discreet and dependable, with the ability to manage confidential information appropriately.

Headquartered in Philadelphia, PA, Glenmede has 9 office locations in the US. For further information, please visit http://www.glenmede.com .

Our Benefits Overview:

• -Competitive health and welfare benefits, including company HSA contributions
• -Numerous voluntary benefit choices available
• -Company subsidized commuter benefits
• -Generous paid time off, including parental leave

Glenmede is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to any legally protected characteristics. To learn more about Glenmede’s policy on equal employment opportunity, please visit https://www.glenmede.com/equal-opportunity-employer/ .

** We are not seeking agency assistance with this role. No agencies, third parties, or phone calls, please. Glenmede is not accepting unsolicited resumes from search firms. All resumes submitted by search firms to any employee at Glenmede via-email, the Internet, or directly without a valid written search agreement will be deemed the sole property of Glenmede, and no fee will be paid in the event the candidate is hired by Glenmede.