Practice Assistant Randolph Family Practice

Anna Jaques Hospital; Randolph, Northern (MA, KY); Hybrid; USD 28,000 - 37,000; Full time

Job summary

Beth Israel Lahey Health in Randolph, MA seeks a patient access representative to greet patients, verify demographics, collect co-pays and schedule appointments.

You will coordinate with clinicians and staff to ensure smooth flow, maintain confidentiality, and provide translation services as needed anywhere essential to patient care.

Qualifications

• High School diploma or GED required.
• Certificate 1 preferred: Medical Admin Assistant.
• Cert1-3 years related work experience required.
• Experience with computer systems including MS Office applications (Outlook, Word, Excel, PowerPoint or Access).

Responsibilities

• Greets patients and visitors with courtesy, service, respect and privacy.
• Serves as central communication source in patient care delivery.
• Take complete and accurate information from patients/callers.
• Register patients and verify demographic information in the system.
• Schedule, reschedule and cancel appointments to accommodate needs.
• Obtain referrals and collect co-pays.
• Maintain confidentiality at all times.
• Provide translation services in Spanish when needed.

Skills

Written Communications

Oral Communications

Knowledge

Team Work

Customer Service

Physical Nature of the Job

Education

High School diploma or GED

Medical Admin Assistant certificate

1-3 years related work experience

Tools

MS Office (Outlook, Word, Excel)

Web-based applications

Job description

Job Summary

Reports to (one of the following): Practice Manager or Ambulatory Practice Coordinator with input from assigned physician, nurses or other health care providers. Responsible for delivering the highest quality service to patients while contributing to the smooth functioning of practice operations.

Essential Responsibilities

• Greets patients and visitors in a manner that demonstrates courtesy, service, respect and privacy.
• Serves as a central communication source in the delivery of patient care by being responsive, accessible and visible.
• Takes appropriate actions to diffuse challenging situations.
• Takes complete and accurate information from patients/callers.
• Maintains patient confidentiality at all times.
• Performs check in, registration, scheduling, and verification of demographic information according to APG policies and procedures.
• Utilizes computer system to register patients and ensure accuracy of demographic and fiscal data.
• Schedules, reschedules and cancels appointments making every effort to accommodate patient and provider needs.
• Obtains and enters referrals and collect co-pays.
• Monitors and supports patients and visitors entering and leaving the practice.
• Facilitates timely flow and proactively solves flow issues (i.e., early or late patient, late provider, etc.).
• Acts as liaison between patient and practice staff to ensure optimal flow and service delivery.
• Acts as liaison between patient and other areas to ensure optimal flow and service delivery.
• Maintains clean and welcoming physical environment of the reception area.
• Maintains signage and clarity of information displayed in reception area.
• Monitors audio or visual images for appropriate programming and volume levels to ensure a non-intrusive and calming environment.
• Contacts the appropriate departments (i.e. Service Response) when repairs or services are needed and follows through.
• Ensures translation services are provided in Spanish for Spanish speaking patients and employees when needed.

Required Qualifications

• High School diploma or GED required .
• Certificate 1 preferred: Medical Admin Assistant
• Cert1-3 years related work experience required.
• Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Competencies

• Written Communications:Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications:Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge:Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Team Work:Ability to interact respectfully with other employees, professional staff and/or external contacts to offer ideas, identify issues, obtain information or deliver services.
• Customer Service:Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
• Physical Nature of the Job:Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.

Pay Range

$20.00 - $26.92The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geographyof work location, job responsibilities, or other applicable factors permissible by law.Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

Vaccination Requirement

Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled