Practice Assistant - Litigation

Nixon Peabody LLP; Melville (NY); On-site; USD 77,000 - 110,000; Full time

Job summary

Nixon Peabody LLP, located in Melville, NY, is seeking an experienced administrative support professional to provide high-level practice and client-facing support. The successful candidate will manage attorneys' calendars, prepare documents accurately, and foster a positive work environment.

Qualifications include 3+ years of experience in a law firm, a Bachelor's Degree, and excellent communication skills. Salary ranges from $77,000 to $110,000, with additional contingent compensation possibilities.

Qualifications

• 3+ years of relevant experience within a law firm setting.
• Notary Public certification preferred.
• Willingness to learn new skills involving litigation law.

Responsibilities

• Provide high‑level administrative support for attorneys.
• Prepare documents quickly and accurately.
• Manage calendars and meeting logistics.
• Support practice development initiatives.
• Coordinate copy and print services.
• Display cooperative spirit and foster a positive work environment.
• Work independently with confidence.
• Identify personal training needs.

Skills

Verbal and written communication skills

Attention to detail

Interpersonal skills

Research, proofreading and editing skills

Proficiency in Microsoft Office Suite

Ability to work independently

Ability to handle multiple tasks

Education

Bachelor’s Degree

Job description

Location

Long Island, NY

Responsibilities

• Provide high‑level practice‑ and client‑facing administrative support for assigned timekeepers and others as requested. Be proactive and highly responsive, effectively managing workload and requests for information.
• Prepare documents quickly and accurately; proofread own and others’ work; offer suggestions for improving work and/or processes; answer phones promptly with a friendly, professional tone; and perform administrative tasks in InterAction, Workshare, Chrome River and other firm applications.
• Proactively manage calendars, ensuring all details are anticipated, arranged and well‑coordinated, including meeting logistics, AV requirements, catering, and other special needs; inform callers when an attorney will be available to return a call; maintain overall knowledge of case status; prepare for court filings and engagement letters; maintain up‑to‑date contact lists; and track CLE requirements and attorney renewals.
• Support practice development initiatives such as on‑site events and monitoring attorney social media accounts; maintain up‑to‑date desk procedures and client requirements.
• Coordinate copy and print services, review for accuracy; send faxes; coordinate mail and shipping; exercise judgment on methods; maintain organized files and prepare them for off‑site storage.
• Display cooperative spirit and foster a positive work environment; collaborate with the support team; assist with overflow; help time entry and billing staff with timesheets and bills; and coordinate travel plans and process expenses and invoices.
• Work independently with confidence, know when to seek supervision; convey a poised, professional image to clients, attorneys, staff and visitors; and take pride in representing the firm.
• Identify personal training needs and pursue professional development; keep up‑to‑date on jurisdictional rules; share knowledge with the support team.
• Embrace new technical solutions; incorporate them into processes; attend firm‑sponsored training to maintain required skill levels of software applications.
• Perform other duties as assigned.

Qualifications

• 3+ years of relevant experience within a law firm setting.
• Bachelor’s Degree required; experience in lieu of a degree will be considered.
• Notary Public certification preferred.
• Excellent verbal and written communication skills.
• Attention to detail and ability to handle difficult situations and meet varying deadlines.
• Interpersonal skills with the ability to work with personnel at all levels.
• Strong research, proofreading and editing skills.
• Proficiency in Microsoft Office Suite (Excel and PowerPoint).
• Ability to work independently with minimal supervision.
• Demonstrated ability to handle multiple tasks concurrently.
• Willingness to learn new skills involving litigation law.

Salary and Benefits

Long Island, NY: $77,000 to $110,000

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above‑listed salary range(s) are Nixon Peabody’s good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting.

EEO Statement

Nixon Peabody LLP is an Equal Opportunity /Affirmative Action Employer: Disability /Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law.

To comply with Federal law, Nixon Peabody participates in E‑Verify. All newly hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E‑Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.