Practice Assistant Lead

Beth Israel Lahey Health; Chelsea (MA); On-site; USD 63,255,000 - 84,935,000; Full time

Job summary

Beth Israel Lahey Health is seeking a Practice Assistant to support front desk activities, patient registration, scheduling, and essential reception duties across ambulatory practices. You will act as a team member who fosters courtesy, privacy and accurate data entry in a busy health care environment.

The role requires strong communication skills, basic computer literacy, and experience in a patient-facing setting.

Qualifications

• High School diploma or GED required.
• Medical Admin Assistant Certificate preferred.
• 3-5 years related work experience required.
• Experience with computer systems including web-based applications and MS Office.

Responsibilities

• Mentor and train other Practice Assistants.
• May act as group leader in absence of the Practice Manager or Coordinator.
• Lead small projects and delegate daily tasks, scheduling and coverage.
• Greet patients and visitors with courtesy, service and privacy.
• Be a central communication source for patient care and follow up on needs.

Skills

Customer service

Written communications

Oral communications

Teamwork

3-5 years related work experience

Education

High School diploma or GED

Medical Admin Assistant Certificate

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Summary

Reports to (one of the following): Practice Manager or Ambulatory Practice Coordinator with input from assigned physician, nurses or other health care providers. Responsible for delivering the highest quality service to patients while contributing to the smooth functioning of practice operations.

Job Description

Essential Responsibilities

• Serves as a role model/mentor, providing support, training and sharing knowledge with other Practice Assistants.
• May act as a group leader in absence of the Practice Manager or Coordinator.
• Collaborates with team; solicits thoughts and ideas from others and incorporates them to produce quality processes.
• Acts as team leader for small projects.
• Delegates daily tasks, scheduling and coverage.
• Greets patients and visitors in a manner that demonstrates courtesy, service, respect and privacy.
• Serves as a central communication source in the delivery of patient care by being responsive, accessible and visible.
• Provides accurate information, directions and/or guidance and follows up promptly to ensure that needs have been met.
• Performs check in, registration, scheduling, verification of demographic information and fiscal data utilizing a computer system.
• Collects co-payments following standards for co-payment processing.
• Schedules, reschedules and cancels appointments making every effort to accommodate patient and provider needs.
• Obtains and enters referrals.
• Maintains clean and welcoming physical environment of the reception area.
• Maintains signage and clarity of information displayed in reception area.
• Monitors audio or visual images for appropriate programming and volume levels to ensure a non‑intrusive and calming environment.
• Contacts the appropriate departments when repairs or services are needed and follows through on these tasks.

Other responsibilities will vary by practice and may include, but are not limited to:

• Check out, schedules necessary follow up appointments, referrals, prior authorizations.
• Provides patient with any relevant educational materials as indicated, visit ticket entry, medical records preparation.

Required Qualifications

• High School diploma or GED required.
• Certificate 1 Medical Admin Assistant Cert preferred.
• 3-5 years related work experience required.
• Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications

• 3-5 years experience in a healthcare or service/hospitality environment.

Competencies

• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job

Light work: Exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move through out the hospital campus

Pay Range

Pay Range: $22.05 - $29.68The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geographyof work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled