Practice Assistant II

2200 The Brigham and Women's Hospital, Inc.; Foxborough (MA); On-site; USD 24,000 - 34,000; Full time

Job summary

The Brigham and Women's Hospital, Inc. is seeking a Practice Assistant II to support our busy Cardiology and Urology clinics. In this patient-facing role, you will assist with check-in/check-out, scheduling, copay collection, and other front-desk tasks in a fast-paced environment.

The ideal candidate has 2–3 years of office experience, is organized, and comfortable with multiple practice management systems; Epic experience is a plus.

Qualifications

• Education High School Diploma or Equivalent required
• 2-3 years office experience required
• Epic experience is a plus

Responsibilities

• Processes patients arriving for appointments; verifies and updates registration and billing information.
• Welcomes patients and completes activities to ensure a smooth visit, including forms and referrals.
• Performs check-out tasks and schedules follow-up appointments as needed.

Skills

Office Suite proficiency

Phone system handling

Written communication

Time management

Education

High School Diploma or Equivalent

Tools

Epic experience

Job description

Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Join our collaborative and fast-paced specialty care team! We are seeking an experienced Practice Assistant to support our busy Cardiology and Urology practices. In this highly visible, patient-facing role, you’ll be an important part of the patient experience, assisting with check-in and check-out, scheduling, copay collection, and other front-desk responsibilities. The ideal candidate is personable, organized, comfortable working in a high-volume environment, and able to balance multiple priorities while providing excellent customer service. Previous healthcare or medical office experience is strongly preferred, and Epic experience is a plus.

Summary

As a Practice Assistant II, you’ll play a vital role in creating a welcoming, well-coordinated experience for patients and families while supporting clinicians in a fast-paced, mission-driven environment.

Essential Functions

• Processes patients arriving for appointments. Verifies appointments, reviews both registration and fiscal database information, updates on-line information as appropriate and issues correct encounter/billing form specific to the patient’s appointment. Operates computer terminal and must be proficient in multiple practice management systems.
• Warmly greets patients and performs administrative tasks necessary to ensure needed information for a successful visit such as availability of the medical record, appropriate forms, referrals and other actions needed to maintain flow of the clinic.
• Maintains all provider clinical appointment schedules according to master schedule and adjusts them in a timely fashion as needed.
• Schedules patients for appointments within the Specialty Clinic and facilitates appointments for patients to external referral agencies.
• Coordinates the site-specific patient intake forms and forwards to the appropriate provider. If appropriate, ensures that medical records are in order for the daily appointment schedule.
• Performs all check-out functions, including but not limited to scheduling follow-up visits within the Specialty Clinic, as well as appointments in other departments and outside the hospital.
• Provides support and information to patients and providers to problem solve and manage complex administrative issues.
• Completely performs and is a resource to other team members in all revenue enhancement activities, including but not limited to registration verification and payment collection.
• Maintains confidentiality and privacy, which is consistent with HIPAA/PHI guidelines.
• Schedule patient appointments and coordinates the scheduling of diagnostic testing.
• Ensure the completeness of all required benefits eligibility, waivers, etc. Understands HMO, Managed Care, and other Third-Party Insurers. Functions as a resource for patients around managed care plans, insurance and referral issues, with an ability to perform electronic insurance verification. Understands financial services and self-pay resources and provides patients with information as needed.
• Provide cross-coverage for other staff members for absences, vacations, etc. and during variations in workflow, as needed, performing all check-in and-out functions as outlined by the BWH Front Desk Standards of Operations.
• Answers incoming telephone calls in a timely fashion, as needed.
• Assists with training and orientation of new staff, where applicable.
• Works on special projects as directed.
• Performs all other duties & tasks as assigned.

Qualifications

Education High School Diploma or Equivalent required Can this role accept experience in lieu of a degree? No Experience 2-3 years office experience required

Knowledge, Skills and Abilities

• Proficiency with all Office Suite, Knowledge of office operations and standards, and understanding of office procedures, including filing, copying, scanning, printing, and faxing.
• Ability to use the phone system, manage more non-routine phone calls, and solve routine issues as appropriate.
• Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively.
• Understanding written sentences and paragraphs in work-related documents, corresponding and communicating with others clearly and effectively (including composing/editing e-mails, memos, and letters), and taking complete and accurate messages.
• Managing one's own time and the time of others.
• Well-organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.

Additional Job Details (if applicable)

Remote Type Onsite Work Location 20 Patriot Place Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $17.71 - $24.94/Hourly Grade 3

In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People‑Focused, half Performance‑Focused) and is defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.