Practice Assistant - Government

Holland & Knight; Washington (District of Columbia); On-site; USD 60,752 - 91,197; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision plans

401(k) with profit sharing

Paid holidays and leave for new parents

Job summary

Holland & Knight is seeking a Practice Assistant for its Washington, D.C. office. This role provides high-quality administrative support to lawyers in a collaborative environment. Candidates should have advanced Microsoft Office skills and experience supporting legal professionals.

The position offers a competitive salary ranging from $44.10/hr to $66.20/hr and comes with an exceptional benefits package, including comprehensive health plans and a 401(k) with profit sharing.

Qualifications

• 4–5 years of experience supporting lawyers and paralegals.
• Proficiency in core legal administrative assistant functions.
• Ability to thrive in a fast-paced environment.

Responsibilities

• Communicate professionally with clients and co-workers.
• Manage documents and correspondence.
• Schedule travel and prepare reimbursements.
• Perform routine filing and clerical duties.

Skills

Advanced knowledge of Microsoft Office Suite

Experience with document management systems

Excellent writing and proofreading

Ability to work independently

Superb attention to detail

Education

Bachelor’s degree preferred

Tools

Adobe

Electronic signature software

Job description

Overview

We are seeking a Practice Assistant to join our Washington, D.C. office and provide high‑quality administrative support to a group of lawyers and professionals in a team environment.

Key Responsibilities

• Communicate effectively and professionally with clients, lawyers, and co‑workers via email, telephone, and in person.
• Answer telephone calls, respond to routine questions, and route calls to the appropriate lawyer or staff member.
• Arrange conference calls and greet clients.
• Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
• Draft routine business correspondence, forms, and documents under supervision of an appropriate lawyer or professional.
• Schedule domestic and foreign travel through the Firm’s travel system, including flights, hotels, and car rentals.
• Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
• Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents.
• Provide guidance to lawyers to ensure completed forms are prepared and submitted properly.
• Learn client‑specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost‑effective practices.
• Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing when appropriate.
• Enter and manage work requests from lawyers in the Firm’s workflow tool and complete them according to provided deadlines.
• Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents.
• Identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.
• Perform all file maintenance, including saving documents to the document management system.
• Assist lawyers with time entry, billing, and collection as needed.
• Operate independently to ensure completion of assignments, which may be complex or require high‑level production, in an accurate and timely manner.
• Produce a high volume of work assignments accurately and on time.
• Perform clerical duties for non‑legal departments as needed.
• Participate in special projects and duties as assigned.

Required Skills

• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems.
• Experience with electronic signature software programs.
• Proficiency in core legal administrative assistant functions and advanced technical and communication skills.
• Ability to thrive in a fast‑paced environment and coordinate multiple competing tasks and demands.
• Superb attention to detail, grammar, and punctuation; ability to articulate thoughts and present innovative ideas and findings.
• Ability to take direction and work independently with little supervision.
• Ability to work well with others and possess effective and professional interpersonal and communication skills.
• Excellent writing, proof‑reading, and confidentiality maintenance.

Required Qualifications & Education

Bachelor’s degree preferred; 4–5years of experience supporting lawyers and paralegals with administrative or client‑related tasks.

Physical Requirements

Ability to sit or stand for extended periods. Moderate or advanced keyboard usage. Ability to lift and carry up to thirty pounds.

Location & Compensation

Position is based in Washington, D.C. Base salary range: $44.10/hr – $66.20/hr. Actual compensation will depend on qualifications and experience. Bonus opportunities and an exceptional benefits package are also available.

Benefits

• Comprehensive medical (PPO and HDHPs), dental, and vision plans, including coverage for domestic partners.
• Life and AD&D insurance.
• Short‑term and long‑term disability insurance.
• Tax‑advantaged accounts for health care expenses (FSAs and HSAs) and dependent care.
• Health advocacy services; behavioral health and counseling resources for all family members.
• 401(k) with profit sharing.
• Backup dependent care and senior care planning support.
• Resources for individuals with developmental disabilities and their caregivers.
• Paid holidays, paid leave for new parents, and other paid time off.

EEO Statement

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law. Applicants who require accommodations during the application process should contact [e-mail].