Practice Assistant (Fort Mill, SC)

Geode Health Inc.; Fort Mill (SC); On-site; USD 21,000 - 28,000; Full time

Job summary

Geode Health Inc. in Fort Mill, SC is seeking a Practice Assistant to join our outpatient mental health team. You will be the first impression for patients and help ensure the office runs smoothly, supporting administrative and clinical operations.

You will manage front-office tasks, coordinate patient needs, process payments, and uphold HIPAA standards while contributing to an accessible, affordable, and effective mental healthcare experience.

Qualifications

• 1+ year of medical office or healthcare experience preferred.
• Mental health or outpatient clinical experience preferred.
• Excellent communication, customer service, and computer skills.
• Comfort and ease answering the phone – a firm expectation.
• Self-starter with time-management skills and ability to learn new technology.

Responsibilities

• Serve as a welcoming first point of contact for patients and provide exceptional service.
• Manage daily schedules, confirmations, cancellations, and waitlists; support check-in/check-out.
• Coordinate patient intake, referrals, authorizations, forms, and follow-up needs.
• Maintain accurate, secure patient records and support efficient office workflows.
• Assist providers and clinical staff with administrative needs to support patient care.

Skills

Customer service

Communication

Time management

Phone etiquette

Education

Associate degree preferred

Bachelor’s degree preferred

Tools

Athena EMR

Job description

Geode Health is a rapidly growing, national provider of outpatient mental health services. Our Mission is to “Transform mental health by making it more accessible, affordable and effective”.

Are you a go-getter? Do you excel at time management and thrive in patient-facing environments? If so, this job may be for you! Geode Health is actively recruiting for a passionate Practice Assistant in our NEW Fort Mill, SC office who can partner with us to achieve our mission of transforming mental health and ensure our offices run smoothly. Our Practice Assistants are the first impression our patients have of Geode and the glue that holds our office together. Voted “Best Places to Work” in 2025 by Glassdoor.com

About the Role

Our Practice Assistant is a key member of the office and serves as an important first point of contact for patients. This multi-skilled role supports both the administrative and clinical operations of a fast-paced outpatient mental health practice, helping create a seamless experience for patients and providers. A Practice Assistant is responsible for managing front-office activities, supporting providers, coordinating patient needs, and ensuring the office operates efficiently. Most importantly, we are looking for someone who is passionate about Geode Health’s mission to make mental healthcare more accessible, affordable, and effective.

Key Responsibilities

Customer Service

• Serve as a welcoming and comforting first point of contact for patients and provide exceptional customer service.
• Deliver an exceptional patient experience through warm, responsive, and compassionate service.
• Respond to patient questions, concerns, and requests in person, by phone, text, e-mail and our EMR (Athena).
• Help create a positive environment that allows providers to focus on delivering high-quality patient care.
• Here at Geode we strive for every patient to have an exceptional experience with our front office and measure that via NPS (Net Promoter Score).

Schedule Management

• Manage daily schedules, appointment confirmations, cancellations, and waitlists. This helps optimize provider schedules and reduce no-shows.
• Support appointment check-in/check-out and ensure patients are prepared for their visits.

Office Coordination

• Coordinate patient intake and assist with referrals, authorizations, forms, and follow-up needs.
• Support communication between patients, providers, and the practice team.
• Maintain accurate, secure patient records, and support efficient office workflows.
• Assist providers and clinical staff with administrative needs so they can remain focused on patient care.
• Support day-to-day clinical and administrative workflows to keep the practice running efficiently.

Collections

• Collect payment for services Geode has delivered.
• Accurately document co-pays, coinsurance, outstanding balances, and other patient payments.
• Support collection of patient financial obligations in accordance with established policies.
• Assist patients with questions regarding payments and available financial options.

Compliance & Safety

• Maintain patient confidentiality and follow HIPAA, organizational policies, and professional standards.
• Follow established safety and emergency procedures, including assisting during crisis situations.
• Complete other responsibilities as assigned by the supervisor.

Ideal Candidate

Passionate about improving the mental healthcare experience. Organized, dependable, and able to take ownership in a fast-paced environment. Strong communicator who works well with patients, providers, and team members. Flexible, team-oriented, and willing to take on tasks wherever needed.

Qualifications

• 1+ year of medical office or healthcare experience preferred.
• Mental health or outpatient clinical experience preferred.
• Excellent communication, customer service, and computer skills.
• Comfort and ease answering the phone (this is a firm expectation) – you will serve our existing patient population. A self-starter, go-getter. You excel at time management. Comfortable learning new technology platforms/systems. Associate or bachelor’s degree preferred.

#LI-Onsite

Come join our rapidly growing team! We are on a mission to empower our patients to live healthier, more rewarding lives through accessible, affordable and effective mental healthcare tailored to their needs.