Practice Assistant

Ogletree Deakins; Minneapolis (MN); On-site; USD 47,000 - 88,000; Full time

Benefits offered by this job

PTO

Sick leave

401(k) matching

Profit sharing

Paid holidays

Parental leave

Health and life insurance (incl.Dental

Vision coverage

Health Savings Account / Flexible 2369

Job summary

Ogletree Deakins in Minneapolis seeks a Practice Assistant to support attorneys with secretarial and administrative tasks. You will draft and file documents, manage calendars, handle mail, and assist with travel and meetings while ensuring accuracy and timely communication.

Requirements include 4+ years as a practice assistant or legal secretary, strong typing (70 wpm), and excellent MS Office and proofreading skills. This is a full-time, on-site role in Minnesota.

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, documents and processes.
• Accurate typing of at least 70 words per minute.
• Strong computer proficiency in MS Office, document management, time entry, e-filing and database software.
• Excellent communication skills, written and verbal.
• Understanding of grammar, spelling and punctuation; strong proofreading.
• Superior organizational and time-management skills; ability to work independently or in a team; reliable attendance.

Responsibilities

• Prepare and process documents, and draft routine letters; format and proofread; prepare for e-filing as required.
• Process mail/faxes; ensure attachments and enclosures are included.
• Maintain and update calendars for assigned attorneys.
• Maintain paper and electronic files in line with internal policies.
• Prepare time entries and coordinate billing with the Billing Department.
• Provide general administrative support; screen calls, host clients, arrange travel and meetings; anticipate business needs.

Skills

Typing 70 wpm

Strong communication

Proofreading

Organizational skills

Time management

Independent and team work

Regular attendance

MS Office proficiency

Education

Legal secretary experience

Tools

MS Office

Document management

Time entry

E-filing

Database software

Job description

Position Summary

Our Minneapolis, MN office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.

Essential Functions

• Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
• Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
• Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
• General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
  • The Practice Assistant 2 may be responsible for additional administrative assistance and may, on occasion:
  • Assist with mentoring new office staff
  • Assist with piloting new software

Requirements

• 4+ years of experience as a practice assistant or legal secretary
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance

Please note, we are not working with outside recruiters for this position.

Wage Transparency

In accordance with Minnesota Pay Transparency Law, the expected salary range for this Minnesota position is between $46,907 and $88,481. Actual pay will be adjusted based on experience, geographic location, and other job-related factors aspermittedby law. This position qualifies for the benefits below.

Benefits

• Paid Time Off
• Paid Sick Leave
• a 401(k) matching program
• Profit Sharing
• Paid Holidays
• Paid Parental Leave
• affordable Health and Life Insurance including Dental & Vision coverage
• Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
• Tuition Reimbursement
• an Employee Assistance Program

Contact Information

If you have questions, please e-mail Brooklyn Butler at [e-mail] with "Practice Assistant – Minneapolis" in the subject line. Please note, applications submitted via e-mail will not be considered.

Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.