Practice Assistant

Norton Rose Fulbright LLP; Los Angeles (CA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance plans

Dental insurance

Vision insurance

401(k) and profit-sharing plans

Fertility benefits

Paid time off (minimum 20 days)

Job summary

Norton Rose Fulbright US LLP in Los Angeles seeks a dedicated Practice Assistant to support the Disputes practice group with docket management, document preparation, and file maintenance. The role requires collaboration with attorneys and fellow assistants in a fast-paced legal environment.

This full-time position offers hybrid work with in-office presence at least three days per week and opportunities to contribute to trial preparation, research, and administrative operations while developing

Qualifications

• Minimum one year experience in a law firm or professional service organization preferred.
• Associate’s or Bachelor’s degree preferred; High school diploma is required.
• Proficient in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work harmoniously and effectively with others as part of a team.
• Strong work ethic and flexible to overtime as needed.
• Exercises confidentiality and discretion.
• Maintains a calm and professional demeanor at all times.
• Demonstrates good judgment and good interpersonal skills.
• Strong problem solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills.
• Self-starter who takes initiative and has willingness to learn.
• Demonstrates accountability; takes ownership and pride in work.
• Strong time management skills; able to prioritize actions from multiple sources.
• Ability to learn and understand basic firm principles at the LA office.

Responsibilities

• Accept work assignments from practice group lawyers and work collaboratively with other Practice Assistants and Practice Coordinators on duties assigned.
• Complete administrative tasks for assigned practice group, including expense reports, vendor payments, preparing binders, time entry, travel arrangements, electronic document management and paper document organization.
• Assist with trial preparation including organize and index exhibits, prepare trial binders and manage document-intensive files.
• Maintain case files including filing pleadings, motions and docketing deadlines.
• Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries.
• Assist with research for projects, retrieving and assembling documents.
• Schedule meetings, conference calls, WebEx, and reserve conference rooms using conference scheduling software.
• Assists lawyers and Practice Coordinators with preparing, editing and proofreading a variety of documents.
• Litigation calendaring within Milana, as needed.
• Additional responsibilities or special projects, as requested.

Skills

Microsoft Office Suite

Verbal communication

Written communication

Teamwork

Time management

Education

Associate's or Bachelor's degree preferred

High school diploma required

Tools

Microsoft Office

Job description

Job Description

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

Job Details

The Los Angeles office has a need for an ambitious, self-motivated individual with an interest in the legal profession for a full-time position as Practice Assistant. The Practice Assistant will support the Disputes practice group with essential functions necessary in representing firm clients, such as the maintenance of litigation dockets, preparation of legal documents, file maintenance and management and general administrative duties.

This position will require presence in our Los Angeles office at least three days per week pursuant to the firm's hybrid work policy. Overtime and flexibility in schedule is required from time to time.

Responsibilities include, but are not limited to:

• Accept work assignments from practice group lawyers and work collaboratively with other Practice Assistants and Practice Coordinators on duties assigned
• Complete administrative tasks for assigned practice group, including expense reports, vendor payments, preparing binders, time entry, travel arrangements, electronic document management and paper document organization
• Assist with trial preparation including organize and index exhibits, prepare trial binders and manage document-intensive files
• Maintain case files including filing pleadings, motions and docketing deadlines
• Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
• Assist with research for projects, retrieving and assembling documents
• Schedule meetings, conference calls, WebEx, and reserve conference rooms using conference scheduling software
• Assists lawyers and Practice Coordinators with preparing, editing and proofreading a variety of documents
• Litigation calendaring within Milana, as needed
• Additional responsibilities or special projects, as requested

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

• Minimum one year experience in a law firm or professional service organization preferred
• Associate’s or Bachelor’s degree preferred; High school diploma is required
• Proficient in Microsoft Office Suite
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to work harmoniously and effectively with others as part of a team
• Strong work ethic and positive attitude, with flexibility to work overtime as needed
• Exercises confidentiality and discretion
• Maintains a calm and professional demeanor at all times
• Demonstrates good judgment and good interpersonal skills
• Strong problem solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills
• Self-starter who takes initiative and has willingness to learn
• Demonstrates accountability; takes ownership and pride in work
• Strong time management skills; able to prioritize actions from multiple sources
• Ability to learn and understand basic firm principles

Norton Rose Fulbright will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the Los Angeles market is expected to range between $60,000 and $85,000. This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in Los Angeles. Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

Benefits

• Benefit packages include access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance.
• Employees can also access pre-tax benefits such as health savings and flexible spending accounts.
• Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible.
• Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.
• Employees may also access commuter benefits where applicable and student loan assistance refinancing options.
• In addition to the Firm's health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm.
• The firm offers a generous paid maternity leave and paid paternity leave (parental leave) benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn or adopted child(ren).
• Employees may also access child care support through a back-up care program.
• Employees are also entitled to 11 Firm holidays.

Legal Notices

Norton Rose Fulbright US LLP is an Equal Employment Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, and any other characteristic protected by law.

Norton Rose Fulbright US is committed to providing reasonable accommodation as an Equal Employment Opportunity Employer to applicants with disabilities. If you require assistance of accommodation to complete your application, please contact [e-mail]. When submitting your request, please provide your contact information and a description of the accommodation needed or the accessibility barrier you are experiencing. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

Pay Transparency – Nondiscrimination Provision

The firm will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity

For details on the personal information we collect in connection with your application for potential employment or partnership with Norton Rose Fulbright US LLP and for what purposes visit California Consumer Privacy Notice-Norton Rose Fulbright and Norton Rose Fulbright US LLP - US Data Privacy Policy or contact us at [phone].