Position Description for Program Associate (TFN)

The Funders’ Network for Smart Growth and Livable Communities - Coral Gables, FL or remote; Coral Gables (FL); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Vacation and sick leave

Generous holiday schedule

Job summary

The Funders' Network for Smart Growth and Livable Communities is seeking a Program Associate to provide administrative and program support in multiple focus areas. This role leads event planning, meeting logistics, scheduling, and supports staff across offices nationwide from our Coral Gables hub.

The ideal candidate delivers professional communication, strong organization, and independent project management.

Qualifications

• Bachelor's degree preferred (or commensurate work experience).
• Excellent written and oral communication skills.
• Prior experience with meeting and event planning.
• Excellent organizational skills.
• Advanced computer skills including Salesforce, Word, Excel, PowerPoint, Outlook, and email marketing tools.
• Ability to work independently and as a team player, with good judgment.

Responsibilities

• Provide event planning, agenda development, and meeting logistics support.
• Schedule meetings and phone calls.
• Assist with record keeping, travel planning and reimbursements.
• Input data into contact management and other systems.
• Help plan and conduct learning webinars/conference calls.
• Assemble information and resources for e-newsletters.
• Coordinate special initiatives and take on other duties as directed.

Skills

Excellent written and oral comms

Event planning

Meeting logistics

Organizational skills

Data entry / record keeping

Team player / independence

Travel ability

Education

Bachelor's degree or commensurate experience

Tools

Salesforce

Word

Excel

PowerPoint

Outlook

Email marketing systems (MadMimi/Mailchimp/Constant Contact)

Job description

Position Description for Program Associate (TFN)

Posted on September 04, 2019

Who We Are

The Funders' Network for Smart Growth and Livable Communities (TFN) has a network of more than 170 member foundations across the United States and Canada. TFN works in support of efforts to create communities that are sustainable, prosperous, resilient - and above all, equitable and inclusive. With a mission to inspire, strengthen, and expand funding and philanthropic leadership that yield environmentally sustainable, socially equitable, and economically prosperous regions and communities, we deliver member services, support funder working groups and collaboratives, and facilitate leadership development.

Position Description

The program associate will be responsible for providing administrative and program support to TFN staff and contractors in several different program areas. The program associate will have lead responsibility for event planning, meeting logistics, and scheduling, and will also assist staff or contractors based in other offices around the country.

The program associate should enjoy working in a small, entrepreneurial environment that is mission-driven, high-performing, and results-oriented. The associate must have the ability to interact with all levels of staff, board members, member organizations and others in a fast-paced, sometimes pressure-filled environment while remaining respectful, flexible, proactive, resourceful, and efficient. Professionalism and confidentiality are expected. The associate must have the ability to exercise good judgment in a variety of situations, have strong written and oral communication, administrative and organizational skills, and the ability to remain calm and effectively manage multiple priorities. The associate should be able to work independently on projects from conception to completion. This position is based in the hub office in Coral Gables, Fla.

Duties and Responsibilities

• Provide event planning, agenda development, and meeting logistics support for program staff and contractors.
• Schedule meetings and phone calls.
• Assist with record keeping, travel planning and reimbursements, and other related administrative needs.
• Input data into contact management and other systems.
• Help plan and conduct learning webinars/conference calls.
• Assemble information and resources for e-newsletters.
• Coordinate special initiatives and take on other duties as directed.

Skills/Qualifications

• Bachelor's degree preferred (or a commensurate amount of work experience).
• Excellent written and oral communication skills.
• Prior experience with meeting and event planning.
• Excellent organizational skills.
• Advanced skills and proficiency in computer applications, including Salesforce, Word, Excel, PowerPoint, Outlook, and email marketing systems, such as MadMimi, Mailchimp, Constant Contact, or other.
• Ability to exhibit good judgment, take initiative, work independently, and also be a good team player.
• Experience in a professional office environment.
• Ability to undertake occasional travel.

Preferred

• Familiarity with the philanthropic and nonprofit sectors preferred but not essential.

Organizational Relationships

Reports to and supervised by the Vice President & Director of Member Services.

Office Location

This position is based at the Funders' Network's headquarters in Coral Gables, Fla. Relocation expenses will not be reimbursed.

Compensation

TFN offers excellent benefits, including health insurance, life insurance, 401(k) matching contributions, vacation, sick leave, and generous holiday schedules. Competitive salary will be provided commensurate with experience.

TFN is an equal opportunity employer and prohibits discrimination based on race, religion, disability, medical condition, national origin, gender, sexual orientation, marital status, gender identity and expression, pregnancy, childbirth, age, veteran status or other legally protected characteristics. We celebrate diversity and strive to create an inclusive and supportive workplace.