Portfolio Manager - Research Administration

The University of Kansas Health System; Kansas City (MO); On-site; USD 61,000 - 91,000; Full time

Job summary

The University of Kansas Health System seeks a Portfolio Manager for clinical trials in assigned disease group areas, overseeing start-up activities and activation processes, conduct and closeout.

The role supports study teams, coordinates feasibility reviews, and collaborates with regulatory committees to ensure informed consent quality and timely trial progression.

Qualifications

• 4 years of experience working within a clinical research environment and/or supporting the conduct of clinical trials.
• Understanding of clinical research and applicable federal regulations.

Responsibilities

• Serve as the Portfolio Manager for clinical trials in assigned disease group area(s), supporting the progress of start-up activities and processes related to study activation, conduct and closeout.
• Coordinate scheduling of start-up meetings and facilitate the conduct of feasibility review for new studies; document meeting outcomes and next steps.
• Assist study teams to navigate and obtain needed information and services from ancillary units and regulatory committees as appropriate, e.g., CTSUs, IDS, Conflict of Interest Committee, Institutional Biosafety Committee, etc.
• Assist study teams with editorial assistance regarding informed consent forms.
• Assist PIs, study coordinators and other research staff with problem solving related to clinical, logistical, financial and regulatory issues.
• Monitor the status of start-up timelines for new studies including IRB approval and contract execution, and the progress of ongoing studies, including enrollment. Identify barriers to study activation and enrollment and identify appropriate interventions.
• Assure that all tasks necessary for study activation have been completed and communicate with study teams and others regarding the activation process.
• Monitor study progress, and assist study teams in understanding applicable requirements; participate in department planning meetings where appropriate and facilitate connections with strategic partners and resources as applicable; serve as a conduit of information and provide assigned study teams with access to training resources.

Skills

Communication Skills

Education

Bachelor’s degree in a scientific discipline, life sciences or health-related field

Job description

Department:

RI Office of Clinical Trials Administration (OCTA)

Clinical Research Management Department

Position Title:

Portfolio Manager - Research Administration

Job Family Group:

Professional Staff

Job Description Summary:

Serve as the Portfolio Manager for clinical trials in assigned disease group area(s), supporting the progress of start-up activities and processes related to clinical trial activation, conduct and closeout.

Job Description:

Key Roles and Responsibilities

• Serve as the Portfolio Manager for clinical trials in assigned disease group area(s), supporting the progress of start-up activities and processes related to study activation, conduct and closeout. Along with the lead (local) administrator/study team, serves as an initial point of contact for new studies.

• Coordinate scheduling of start-up meetings and facilitate the conduct of feasibility review for new studies; document meeting outcomes and next steps.

• Assist study teams to navigate and obtain needed information and services from ancillary units and regulatory committees as appropriate, e.g., CTSUs, IDS, Conflict of Interest Committee, Institutional Biosafety Committee, etc.

• Assist study teams with editorial assistance regarding informed consent forms.

• Assist PIs, study coordinators and other research staff with problem solving related to clinical, logistical, financial and regulatory issues.

• Monitor the status of start-up timelines for new studies including IRB approval and contract execution, and the progress of ongoing studies, including enrollment. Identify barriers to study activation and enrollment and identify appropriate interventions.

• Assure that all tasks necessary for study activation have been completed and communicate with study teams and others regarding the activation process.

• Monitor study progress, and assist study teams in understanding applicable requirements; participate in department planning meetings where appropriate and facilitate connections with strategic partners and resources as applicable; serve as a conduit of information and provide assigned study teams with access to training resources.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

• 4 years of experience working within a clinical research environment and/or supporting the conduct of clinical trials. Education may substitute for experience on a year for year basis.

• Understanding of clinical research and applicable federal regulations.

Preferred Qualifications

Education:

Bachelor’s degree in a scientific discipline, life sciences of health-related field.

Work Experience:

• Prior exposure working with institutional review boards (IRBs) or ethics committees.

• Prior experience working within an academic medical center environment.

Skills

• Communication Skills

Required Documents:

• Resume/CV

• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Salary

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:

$60,800.00 - $91,200.00

Minimum

$60,800.00

Midpoint

$76,000.00

Maximum

$91,200.00