Portfolio Administration Associate Manager

Cushman & Wakefield; St. Louis (MO); Hybrid; USD 51,000 - 60,000; Full time

Job summary

Cushman & Wakefield is seeking a Portfolio Administration Associate Manager in Saint Louis to lead a team of associates and manage day-to-day operations across multiple accounts. You will oversee staff performance, provide coaching, onboarding, and training, and ensure client service excellence while driving process improvements and timely reporting to senior leadership.

The role requires a Bachelor’s degree and at least 3 years of relevant experience, with proficiency in MS Office and strong

Qualifications

• Bachelor’s Degree preferred in any field; business, finance/real estate, accounting ideal.
• 3+ years relevant work experience
• Strong proficiency with MS Office Suite (Word, Excel and PowerPoint)

Responsibilities

• Manage Portfolio Administration services for multiple accounts.
• Oversee associates and day-to-day operations to meet deadlines.
• Provide leadership, coaching, and career development to staff.
• Provide onboarding and training for new team members.
• Deliver timely client service and accurate reporting to senior leadership.
• Drive process improvements and identify opportunities for efficiency.

Skills

Leadership

Customer service

Communication

Presentation

Organizational

Technical

Analytical

Research

Detail-oriented

Interpersonal

Sense of urgency

Education

Bachelor’s degree preferred

Tools

MS Office Suite (Word, Excel, PowerPoint)

Job description

Job Title

Portfolio Administration Associate Manager

Job Description Summary

Responsible to manage a group of associates and the day to day activities of the team for a specific functional or geographical area that supports the Portfolio Administration Service Line. The associate manager is also responsible for overseeing the day to day activities at the client level and being the first point of escalation for any questions or concerns that arise from the client or senior leadership.

Job Description

Essential functions and responsibilities

• Manage all Portfolio Administration services for a multitude of accounts
• Oversee associates and operations on a day-to-day basis ensuring work is completed and deadlines are met
• Provide leadership to staff with the goal of maximizing technology resources and improving processes
• Provide direction, coaching, and career development to assigned staff
• Provide new team integration and recruiting support including the interviewing and onboarding process
• Develop training and ensure all training and continuing education needs are met for each associate
• Create and maintain trust and strong relationships with team members, leadership, and clients
• Ensure account needs are met while following the scope outlined in the client service agreements
• Complete monthly billing for Portfolio Administration services for assigned clients
• Provide superior client service to internal and external clients
• Recommend new approaches, policies, and procedures to drive continual improvements in efficiency of services performed
• Continuously seek business expansion opportunities with existing clients and develop those opportunities
• Outline or oversee the continuous updates to the process playbooks
• Provide timely and accurate reporting to senior leadership and clients
• Handle or oversee monthly rent and other critical reporting for clients and senior leadership
• Partner with the Transition and Abstraction/Quality Control teams to onboard new accounts quickly and smoothly
• Provide regular feedback to leadership regarding issues, challenges, and areas for additional focus
• Execute special projects as assigned by senior leadership
• Collaborate with other divisions and Client entities including Transaction Management, Facilities Management, Construction/Design, legal, etc. as needed
• Support and assist with department and companywide initiatives and ensure company standards are implemented, met, and maintained
• Demonstrate initiative and reflect a sense of urgency in daily duties by meeting or improving upon deadlines
• Stay up to date on the latest industry standards and trends

Key Competencies

• Demonstrated leadership/management skills
• Strong Customer Service Skills
• Strong Communication Proficiency (oral and written)
• Presentation Skills
• Organization Skills
• Technical Proficiency
• Analytical Skills
• Research Skills
• Detail Oriented
• Interpersonal Skills
• Sense of Urgency

education

• Bachelor’s Degree preferred in any field; business, finance/real estate, accounting ideal

additional eligibility qualifications

• 3+ years relevant work experience
• Ability to read and understand financial statements
• Strong interpersonal skills
• Ability to manage multiple high priorities
• Strong proficiency with MS Office Suite (MS Word, Excel and PowerPoint)

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 75% of the time; and extend hands and arms in any direction.

aap/eeo statement

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

other duties

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 51,000.00 - $60,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”