Port Operations Agent

Intercruises; San Diego (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Intercruises Port Operations USA seeks a Port Operations Agent in San Diego to oversee vessel operations and act as a key liaison among cruise lines, port authorities, and service providers.

You will coordinate arrivals/departures, assist with berthing, and ensure regulatory compliance while maintaining high service standards for cruise line clients.

Qualifications

• Excellent English communication skills.
• Maritime studies background encouraged.
• Port agent experience preferred.
• Strong problem-solving and analytical abilities.
• Detail-oriented office administration and organization.

Responsibilities

• Attend vessel ship calls and act as primary liaison between Cruise Line, port authorities and stakeholders to ensure smooth vessel operations according to protocols.
• Coordinate vessel arrivals/departures and berthing with port authority, terminal operators, security and government entities.
• Monitor and respond to email requests from regional accounts in a timely manner.
• Facilitate vessel entry/clearance procedures including customs and immigration to meet regulatory requirements.
• Collaborate with suppliers to deliver safe, healthy, and sustainable service.
• Identify day-to-day issues and propose workflow improvements to enhance productivity.
• Monitor vessel movements and weather to minimize disruptions and communicate with all parties.
• Prepare sail reports and complete invoicing-related documentation as required.

Skills

Excellent communication

Problem solving

Analytical skills

Office administration

Attention to detail

Customer service

English proficiency

Education

Maritime studies desirable

Tools

Microsoft Office

Job description

Careers at Intercruises are challenging and exciting, together we make shoreside & port experiences special.

INTERCRUISES PORT OPERATIONS USA is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, age, sex, gender, disability, genetic information, or any other characteristic protected by law.

We offer a variety of careers worldwide, in both operational and business functions. Our multicultural and dynamic teams are passionate about what they do, operating in hundreds of offices all over the world. As a fast-growing business, Intercruises provides a wealth of opportunities for career advancement and professional development.

Position:Port Operations Agent

Location: San Diego

Job Id:128-2026

# of Openings:1

Join our team as a Port Operations Agent where you are expected to independently oversee agency vessel operations for the port call. Attending to all the operations and administrative duties, including, but not limited to - arranging pilots, line handlers and stevedores, coordinating ship clearance with government officials, making transportation arrangements for crew onboard, and managing delivery of provisioning for the cruise ship. Based in San Diego, CA, you willensure an excellent service for our cruise line clients.

ABOUT THE JOB

• Attend vessel ship calls and act as a primary liaison between Cruise Line, port authorities and other stakeholders to ensure the smooth and efficient handling and processing of vessel operations for their port of calls. Ensuring operational demands are met and carried out according to protocols and policies set forth.
• Coordinate vessel arrival/departures and berthing arrangements with port authority, terminal operators, security, government entities and maritime service providers.
• Monitor and respond to email requests within a timely manner from various regional email accounts.
• Facilitate vessel entry/clearance procedures, including customs, immigration, health formalities to ensure compliance with regulatory requirements. Utilize the different systems for all vessel entry/departure requirements.
• Work in close collaboration with suppliers to ensure we deliver safe, healthy, and sustainable service.
• Solve day-to-day issues and propose workflow improvements to your manager, to enhance productivity and efficiency in port operations.
• Monitor vessel movements, port, and weather conditions to anticipate operational challenges and minimize disruptions and effectively communicate to all parties involved.
• Compile and submit appropriate updates throughout the day Cruise Line’s corporate managers. Complete appropriate sail reports as required by each line.
• Complete each respective sailing documents required for invoicing/billing within acceptable time frame and ensure all back up documentation has been saved appropriately.
• Actively participate in conference calls with vessels and/or cruise lines when needed.
• Forward any vessel/ship packages/mail, medical luggage or lost and found items/ mail as requested by line at the end of the day and notify relevant parties of tracking info and costs.
• Coordinate/provide appropriate medical assistance & provide follow up/updates for any medically disembarked crew or guest to respective persons/departments for each cruise line.

ABOUT YOU

• Excellent communication skills in English language, both written and oral.
• Good academic background. Maritime studies are desirable.
• Preferred previous experience as a Port Agent.
• Problem solving and analytical skills.
• Good office administration and organizational skills with a keen eye for attention to detail.
• Knowledge of Microsoft Office programs.
• Orientation to results and customer service; decisive problem solving.
• Business travel availability, if required by Manager