Police Recruitment Admin Specialist

Penn State University; State College (Centre County); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking an Administrative Assistant for Police Recruitment to support the District Chief overseeing police administration at the University Park campus. This onsite role connects the Penn State Police Department with local, state, and federal agencies, vendors, and campus personnel including students and staff.

The position involves posting vacancies in Workday, coordinating interviews, maintaining candidate files, and assisting with onboarding, while ensuring compliance

Qualifications

• Must be detailed oriented including the ability to apply University and department policies as well as the collective bargaining agreement.
• Will be able to multitask and meet strict deadlines.
• Must have excellent written and verbal communication skills, as well as the ability to work with minimal supervision.
• Exercises good judgment when dealing with sensitive and confidential information.
• Possess proficient skills utilizing Microsoft Office programs such as Word, Excel, Teams and PowerPoint

Responsibilities

• Administrative aspects of the recruitment process: Assist in the posting and maintenance of job vacancies in Workday
• Work in tandem with Talent Acquisition and Human Resources to ensure timely completion of all hiring requirements
• Schedule candidate interviews
• Coordinate pre-employment appointments, fingerprints, and meetings
• Create and maintain files and databases for all candidates
• Submit all recruitment-relevant paperwork related to the hiring and onboarding of new employees
• Participate in the development and scheduling of initial new hire week requirements
• Updates to department Intranet: New hire, separation, transfer, and promotion announcements
• Contractual seniority lists updates
• Maintain department email and listservs via Office 365 Support and back-up to department key and facility coordinator
• Support and maintain supervisor meeting schedules
• Collect, organize, research, and analyze information and data to assist in preparing reports, presentations, summaries, and proposals

Skills

Detail-oriented

Multitasking

Communication skills

Confidential information handling

Microsoft Office

Education

GED or HS diploma

Tools

Microsoft Office

Job description

Penn State University is seeking an Administrative Assistant for Police Recruitment to support the District Chief overseeing police administration at the University Park campus. This onsite role connects the Penn State Police Department with local, state, and federal agencies, vendors, and campus personnel including students and staff.

The position involves posting vacancies in Workday, coordinating interviews, maintaining candidate files, and assisting with onboarding, while ensuring compliance