Police Records Clerk

City of Santa Fe Springs; Prosper (TX); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

TMRS retirement 2-to-1 match

Medical, Dental, and Vision

Flex scheduling opportunities

Tuition reimbursement

Wellness benefits

Training & Continuing Education

Job summary

The Town of Prosper, Texas, is seeking a qualified Police Records Clerk to maintain and process police department records and support public information requests. The role involves attention to detail, compliance with applicable laws, and providing accurate records management. Hiring salary range is $38,715.60–$44,522.94 annually, with benefits including TMRS retirement, medical/dental/vision, flexible scheduling, tuition reimbursement, wellness benefits, and ongoing training opportunities.

Qualifications

• Previous clerical or records management experience preferred.
• Ability to obtain CJIS, Notary, and NCIC/TCIC clearances within required timeframes.
• Experience handling Public Information Requests and compliance with Texas Public Information Act.
• Strong organizational skills; ability to prioritize multiple tasks and meet deadlines.

Responsibilities

• Maintain and process police department records.
• Assist with Public Information Requests (PIRs) under the Texas Public Information Act.
• Ensure accuracy, confidentiality, and compliance with legal requirements.
• Support clerical tasks and coordinate with Human Resources as needed.

Education

CJIS clearance

Notary license

NCIC/TCIC access

Job description

Job Summary

The Town of Prosper, Texas, is currently seeking a qualified and dedicated individual for the position of Police Records Clerk.

Hiring Salary Range: $38,715.60 - $44,522.94

Town of Prosper Employee Benefits

• Retirement Benefits (TMRS), 2-to-1 Match
• Medical, Dental, and Vision
• Benefits Effective Within The First 35 Days Of Employment
• Flex Scheduling Opportunities
• Tuition Reimbursement
• Wellness Benefits
• Training & Continuing Education Opportunities

The Town of Prosper, Texas, is an Equal Opportunity Employer.

In compliance with the Americans with Disabilities Act, the Town will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with Human Resources and/or the Town Manager.

PROSPER'S PURPOSE - PROSPER IS A PLACE WHERE EVERYONE MATTERS

Please follow this link to review the COMPLETE JOB DESCRIPTION and QUALIFICATIONS.

Qualifications

EXAMPLES OF DUTIES

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

This job description is not an employment agreement or contract. Town Council has exclusive right to alter this job description at any time without notice.

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.

01

What is your highest level of education completed?

• None
• GED/High School Diploma
• Associate's degree
• Bachelor's Degree or Higher

02

What is one of the primary responsibilities of the Police Records Clerk?

• Conduct criminal investigations
• Maintain and process police department records
• Train new police officers
• Perform field patrol duties

03

Do you obtain Criminal Justice Services (CJIS) clearance?

• Yes, I do have
• No, I do not

04

Do you have a Notary License?

• Yes, I do have
• No, I don't have but can obtain within 6 months

05

Describe how your previous clerical or records management experience has prepared you to handle municipal records and comply with legal requirements such as background checks and the Texas Public Information Act.

06

Many qualifications require certifications or clearances (e.g., Notary, NCIC/TCIC, CJIS). How would you ensure you successfully obtain these within the required timeframe, and why are they important for a Police Records Clerk?

07

Describe a situation where you would need to prioritize multiple clerical tasks at once and explain how you would stay organized and meet deadlines.

08

How would you ensure accuracy and compliance when processing Public Information Requests (PIRs) according to the Texas Public Information Act?

• Required Question