Police Records Clerk

newhavenct.gov; Connecticut; On-site; USD 47,000 - 48,000; Full time

Job summary

The City of New Haven seeks a Police Records Clerk I to support the Records Room and Property Room within the Police Department. This role handles filing, data entry, warrant checks, and information retrieval for arrested persons, using COLLECT and internal systems.

It requires accuracy, discretion, and effective communication with the public and law enforcement colleagues. Shifts cover 8am-4pm, 4pm-12am, and 12am-8am with bid by seniority; starting salary is $46,772 to $47,834, with progression

Qualifications

• High school diploma or equivalent.
• 1–3 years office experience preferred.
• Ability to learn and operate department software.

Responsibilities

• Initiates and maintains proper files on arrested persons.
• Performs warrant checks and data entry into systems.
• Responds to information requests per law and regulations.
• Files, retrieves, and maintains information in department systems.

Skills

Typing

Attention to detail

Communication

Confidentiality

COLLECT

Education

High school diploma

Tools

COLLECT system

Office equipment

Job description

Introduction

This is highly responsible and specialized clerical work within the Records Room and Property Room of the Department of Police Service. Work involves the performance of duties which require attention to detail and accuracy in filing and recording information.Work is performed independently under general supervision. Performance is reviewed by the Unit Supervisor, who along with other supervisory personnel available to answer questions or resolve problems. There is extensive communication with the public, city agencies, and police employees utilizing computers and telephones.Note hours of work cover 24/7 operations and will include weekends and holidays:8 am - 4 pm4 pm - 12 am12 am - 8 amShifts are bid by seniority per bargaining agreement.* Starting salary $46,772 -$47,834. After one year of successful service, provided that the employee has met requirements and demonstrated proficiency in all functions, an employee in the classification of Police Records Clerk shall receive a classification and salary upgrade to Police Records Clerk II, the salary range of which is currently $48,362 - $52,606.

TYPICAL DUTIES AND RESPONSIBILITIES

Initiates and maintains proper files on all arrested persons using standard department recording methods.Performs warrant checks via manual and automated systems.Enters information into in-house and state computer systems relative to arrested and wanted persons in accordance with standard procedure.Handles requests from persons seeking information held within the Records Unit in accordance with law and regulations.Uses standard office equipment to include: microfilming machines, copier, facsimile, typewriter, and computer terminal.Files, maintains and retrieves information from department information system.Uses department radio communication system.Reviews incoming Case Incident Reports filed by field personnel before entry into department informational system.Records records of dispositions on court cases.Performs related work as required.

EDUCATION, QUALIFICATIONS & EXPERIENCE

Graduation from standard high school and 1 - 3 years office experience; or any equivalent combination of training and experience, including high school graduation, which provides the following knowledge, skills and abilities:

KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES

Ability to learn operational procedures.Ability to perform tasks consistent with learned procedures.Ability to communicate calmly, effectively and courteously with the public as well as others within the law enforcement profession.Ability to write clearly and legibly.Ability to work rotating shifts.Ability to carry out oral and written instructions correctly.Ability to type and file information accurately.Ability to check and be responsible for own work.Ability to keep all matters confidential.Skill in typing accurately.Ability to learn software specific to assignment

NECESSARY SPECIAL REQUIREMENTS

Must obtain and maintain COLLECT*certification throughout employment.Must have ability to work various shifts and be flexible about days off. Note that work schedules support the 24/7 operations of the Department. The work week is 40 hours, typically 5 'days' on / 2 'days' off. Shifts are: 8am - 4pm / 4pm - 12am / 12am - 8am, and are bid by seniority.*The Connecticut On-Line Law Enforcement Communications Teleprocessing (COLLECT) System is utilized throughout Connecticut to access valuable online State and Federal law enforcement resources. The COLLECT system is the statewide criminal justice system that is dedicated to the law enforcement and criminal justice agencies in the State of Connecticut.

SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a 'General Fund,' tested position.This position is included in a collective bargaining agreement with Local 884, American Federation of State, County and Municipal Employees.Bargaining agreements available to review HERE.This position is included in a collective bargaining agreement with Local 884, American Federation of State, County and Municipal Employees. Bargaining agreements are available to review HERE.Benefit InformationEmployees become eligible to participate in the Medical & Dental benefit plan provided for members of Local 884. Employees may elect a medical plan including prescription drug and dental coverage, for which employees must contribute a portion of the premium cost. Benefit information can be found online HERE, under the Local 884 Clerical & Technical banner.Eligible employees receive paid vacation, paid sick days, paid personal days, and paid holidays.Term Life Insurance of $20,000 is provided at no cost to the employee.Short-Term Disability coverage is also provided at no cost to the employee.General Funded hires into this class are not covered by Social Security and will not pay Social Security taxes. They instead participate in the City Pension; the employee contribution rate is 9% of pay.The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support.Employment is contingent upon the successful completion of: (1) an extensive pre-employment background check*, (2) a pre-employment physical examination, including pre-employment drug screening accordance with the City’s Drug Free Workplace Policy**, and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.*This is a sensitive title position requiring access to protected law enforcement systems. Candidates who receive a conditional offer of employment will be required to successfully complete an extensive background investigation. That review will assess your overall suitability for the role and your eligibility to obtain Connecticut CJIS CT "COLLECT" certification (including access to NCIC/NLETS and in state criminal history databases). In conducting this investigation, we may uncover and may consider information beyond criminal convictions - such as employment history, credit, civil suits, driver record, arrest history or other factors that bear on your fitness to serve in this capacity. Hire and continued employment (and final issuance of COLLECT credentials) is contingent on an outcome that meets the Department’s standards for integrity, reliability, and system security compliance.**Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana.