POLICE FINANCIAL ADMINISTRATOR - POLICE

City of Manchester, NH; Manchester (NH); On-site; USD 53,000 - 75,000; Full time

Job summary

The City of Manchester seeks a qualified financial administrator to manage the Police Department’s accounting and financial operations. You will oversee payroll, budgeting, and financial reporting, ensuring GAAP compliance and strong internal controls.

You will supervise staff, coordinate with outside auditors, and prepare financial statements for regulators and funding sources. A master’s degree plus relevant experience are preferred.

Qualifications

• Master's degree in PA/Accounting/Finance or related field.
• Bachelor's degree in PA/Accounting/Finance or related field; related experience may substitute.
• 3–5 years in budget development, auditing, accounting operations and related fields.
• Equivalent mix of experience and training providing necessary knowledge and abilities.

Responsibilities

• Plans, directs and coordinates accounting and financial management within the Police Department.
• Oversees payroll and related administration.
• Manages budget planning, financial analysis, and reporting to city/state/federal agencies.
• Ensures compliance with GAAP and regulatory requirements.
• Maintains internal controls and handles audits with external reviewers.
• Supervises personnel and provides training on financial practices.

Skills

Budget development

GAAP expertise

Financial reporting

Payroll administration

Public sector accounting

Internal controls

Supervision & training

Interpersonal communication

Computer literacy

Inventory/purchasing

Education

Master's Degree in Public Administration, Accounting, Finance or related

Bachelor's Degree in Public Administration, Accounting, Finance or related

Job description

Thank you for your interest in working for the City of Manchester!

PAY RANGE: $38.30 - $54.61/hr - plus a comprehensive benefits package

GENERAL STATEMENT OF DUTIES

Manages financial and administrative operations of the Police Department; performs directly related work as required

EXAMPLES OF ESSENTIAL WORK:

• Plans, directs and coordinates the accounting and financial management and related operations within the Police Department;
• Oversees personnel, payroll and related administration within the Police Department;
• Administers and manages the fiscal operations for the Police Department, including budget planning and preparation, financial analysis, accounting, payroll, and preparation of related financial reports as required;
• Monitors and reviews a variety of periodic financial reports to ensure accurate reporting, including general ledger, accounts receivable, accounts payable, payroll, cash flow/reconciliation, budgeting, and other related reports as required;
• Oversees cost accounting on major projects performed by·the Police Department;
• Balances, prepares, and invoices each of the State and Federal grants on a mo·nthly basis;
• Creates Account Receivable in the Finance System for each invoice and post payment in financial system once payment is received;
• Oversees purchasing within the Department;
• Exercises supervisory control over financial management and accounting systems, procedures and personnel;
• Develops, recommends, organizes, implements and administers appropriate and/or required financial management or accounting systems;
• Establishes schedules and work priorities for the Business Services Office;
• Develops and implements accounting and financial .management training for accounting personnel;
• Prepares financial and statistical reporting and financial statements for the City and regulatory agencies;
• Prepares financial and statistical reporting and financial statements for State and Federal funding sources for all outside funded programs/services in the Department;
• Oversees the investigation and appraisal of the internal control systems for accounting operations;
• Investigates and resolves any complex fiscal discrepancies within the Department;
• Oversees purchasing by approving and creating purchase orders for Department purchases;
• Oversees and maintains the integrity of all reporting, including the general ledger, accounts receivable, accounts payable, payroll, cash flow/reconciliation, budgeting, reserve account, and related;
• Coordinates financial audits with outside auditors;
• Advises the leadership team on complex fiscal matters, budgetary considerations, transfers of funds, payment procedures, investments and expenditures and commitment of funds as requested;
• Backs up to payroll processing while assisting employees with benefit questions as needed;
• Ensures compliance with Federal, State, and local regulations, policies and procedures, and accepted accounting principles;
• Balances register and prepares for deposit; prepare· AIR in the Financial System;
• Performs special projects for the Office of the Chief of Police as requested;
• Provides guidance and demonstrations to new employees in similar positions;
• Keeps supervisors informed of work progress, issues, and potential solutions;
• Attends meetings and training to stay current on relevant practices and developments;
• Responds to citizen inquiries courteously and promptly;
• Coordinates regularly with others to enhance interdepartmental efficiency; and
• Performs additional duties as required by the classification.

REQUIRED KNOWLEDGE SKILLS AND ABILITIES:

• Comprehensive knowledge of current practices and principles used In the development, implementation, monitoring and administration of a municipal budgets;
• Comprehensive knowledge of Generally Accepted Accounting Principles;
• Comprehensive knowledge of financial office procedures and practices;
• Comprehensive knowledge of the functions of government in a municipality;
• Comprehensive knowledge of accounts payable and payroll processes;
• Comprehensive knowledge of budget preparation within a municipality;
• Thorough knowledge of principles and practices of personnel administration within the public sector;
• Thorough knowledge of the goals, purposes and operations of a municipal Police Department;
• Thorough knowledge of public purchasing and inventory operations;
• Ability to interpret accounting reports and records and to analyze accounting data for control and reporting purposes;
• Ability to interpret department requests and needs and translate all related variables Into budgetary development;
• Ability to handle confidential and administrative information with tact and discretion;
• Ability to supervise, train and evaluate the work of others;
• Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language;
• Ability to understand and follow oral and/or written policies, procedures and instructions;
• Ability to prepare and present accurate and reliable reports containing findings and recommendations;
• Ability to operate or quickly learn to operate a personal computer using standard or customized software applications appropriate to assigned tasks;
• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
• Ability and willingness to quickly. learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;
• Integrity, ingenuity and Inventiveness in the performance of assigned tasks.

ACCEPTABLE EXPERIENCE AND TRAINING:

• Graduation from an accredited college or university with a Master's Degree In Public Administration, Accounting, Finance or related, Master's Degree preferred; and
• Three to five years of related experience in budgetary development, auditing, accounting operations and related;
• Graduation from an accredited college or university with a Bachelor's Degree in Public Administration, Accounting, Finance or related, and
• Six or more years of related experience in budgetary development, auditing, accounting operations and related; .Q[
• Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.

REQUIRED SPECIAL QUALIFICATIONS:

• Certified Public Accountant, {CPA) preferred

ESSENTIAL PHYSICAL QUALIFICATIONS:

• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively;
• Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to review a wide variety of written material in both electronic and hardcopy;
• Sufficient manual dexterity with or without reasonable accommodation, .which permits the employee to operate a personal computer and related equipment
• Sufficient strength and endurance, with or without reasonable accommodation to lift, carry and move objects, through a full range of motion. up to 10 pounds occasionally, 5 pounds frequently and 2 pounds consistently;
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to function within the general office environment.