POLICE DEPARTMENT CLERICAL ASSISTANT

Wilderness Resort in Wisconsin Dells; Wisconsin Dells (WI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Wisconsin Retirement

457 Deferred Compensation Plan

Clothing Allowance

Job summary

Wilderness Resort in Wisconsin Dells seeks a Police Clerical Assistant to maintain official police records and handle communications, including a police radio base station and phone inquiries. The role requires applying directives and maintaining confidentiality in a fast-paced environment.

Responsibilities include data entry in police software, filing, answering calls, assisting with reports, and operating office equipment.

Qualifications

• High School diploma or equivalent.
• Two to four years of responsible accounting/bookkeeping/clerical experience including word processing, database, accounting and spreadsheets.
• Must be able to be bonded.

Responsibilities

• File and index police reports, correspondence, memoranda, reports.
• Enter data into police software to manage calls for service.
• Retrieve and print reports from police software.
• Answer, screen and refer incoming calls to appropriate personnel.
• Answer general inquires which do not require an officer’s attention.
• Operate various office machines incidental to an office work environment.
• Act as a receptionist in the police department’s business office.
• Collect fines and process payments of citations, parking tickets, police reports, etc.
• Word process various documents.
• Maintain police radio contact with officers in the field or on assignment when needed.
• Interpret various Department of Transportation forms and associated protocols.
• Make computer inquiries relating to driver and vehicle files at WisDOT.

Skills

Bondable

Education

High School diploma or equivalent

Tools

Word processing

Database

Accounting software

Spreadsheets

Job description

Summary of Job

Under general supervision, the Police Clerical Assistant is responsible work for maintaining official police records; various communications responsibilities including operation of a police radio base station, answering the telephone, and performing a wide variety of legal clerical duties necessary to the operation of the police records function; and related work as required.

A Police Clerical Assistant is considered a responsible clerical and record keeping function which includes secretarial, computer and related tasks. The work requires the exercise of judgment and the application of established directives, policies, and procedures relating to both critical and non-critical police matters. Considerable judgment is required in establishing or adapting work procedures to new situations, while performing various clerical and minor administrative activities. Work is reviewed through the day-to-day observation of the skills, knowledge, and abilities - related to the duties and responsibilities required of the job.

Distinguishing Features Of The Class

The Police Clerical Assistant is responsible for the occasional receipt and transmission of emergency police radio, telephone, and wide-area computer messages, and must possess the ability to carry out special instructions to meet unusual circumstances or emergencies.

Position Accountability

The employee must sign a confidentiality agreement. If the employee violates the said confidentiality agreement, the employee will be subject to administrative actions including up to termination.

Essential Duties And Responsibilities

• File and index police reports, correspondence, memoranda, reports, etc.
• Enter data into various police software packages to manage calls for service.
• Retrieve and print reports from various police software packages.
• Answer, screen and refer incoming calls to appropriate personnel.
• Answer general inquires which do not require an officer’s attention.
• Operate various office machines incidental to an office work environment.
• Act as a receptionist in the police department’s business office.
• Collect fines and process payments of citations, parking tickets, police reports, etc.
• Word process various documents.
• Maintain police radio contact with officers in the field or on assignment when needed.
• Interpret various Department of Transportation forms and associated protocols.
• Make computer inquiries relating to driver and vehicle files at WisDOT.

Qualifications

• High School diploma or equivalent.
• Two to four years of responsible accounting/bookkeeping/clerical experience which includes the use of word processing, database, accounting and spreadsheets computer software applications.
• Must be able to be bonded.

PHYSICAL DEMANDS OF POSITION

While performing the duties of this job, the employee is frequently required to sit, talk or listen for long periods of time; use hands and fingers, handle, feel or operate objects, tools or controls; and reach with hands and arms. The employee must attend regularly scheduled hours and occasionally may be required to work long hours, beginning in the morning and continuing into the evening. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Vacation

• 1 week after 6 months of service.
• 1 week after 12 months of service.
• 2 weeks after 2 years of service.
• 3 weeks after 7 years of service.
• 4 weeks after 10 years of service.

Years of Service at WRS agencies will be credited to the Vacation schedule.

Sick Leave

• 8 hours of sick leave earned each month.
• Unused sick leave may be accumulated to a maximum of 480 hours (12 weeks).

Paid Holidays

Eleven paid holidays: New Year's Day, Easter (Good Friday), Memorial Day, Fourth of July, Labor Day, Veterans Day, Thanksgiving, Day after Thanksgiving, Christmas Eve Day, Christmas Day and 1 Personal Holiday.

Health Insurance

The city participates in the Wisconsin State Health Plan. The city contributes 88% of the lowest plan rate available toward the employee's chosen health plan. The employee is responsible for the balance of the insurance premium through a payroll deduction. Under IRS Section 106, employee contributions are taken out pre-taxed. Medical co-pays are $60 for the emergency room and 20% for any durable medical equipment. The city will reimburse the employee for two ER co-pays per year and all DME co-pays.

Prescription Coverage

Co-pays vary.

Dental Insurance

Employees are eligible to enroll in dental insurance, however premiums are paid 100% by the employee.

Aflac

While providing a Section 125 Cafeteria Plan for the city, AFLAC offers supplemental cancer, accident, disability and other supplemental insurance. Premiums are paid for by the employee through a payroll deduction. A Flexible Spending Account is also available under Section 105 which allows the employee to use pre-taxed dollars for out of pocket qualifying expenses.

Life Insurance

The city participates in the Wisconsin Public Employers Group Life Insurance Program. Premiums are based on the employee's age and coverage amount. Premiums are paid for by the employee through a payroll deduction. Spouse and dependent life insurance is also available.

Wisconsin Retirement

The city participates in the Wisconsin Retirement System.

457 Deferred Compensation Plan

The city offers a deferred compensation plan for additional retirement savings. It is administered by VOYA Financial Services and contributions are made by the employee through a payroll deduction. There is no city contribution for this program as it is a voluntary employee option.

Clothing Allowance

Varies by department.