Police Administrative Assistant to the Chief, Records Supervisor, Evidence Technician City of F[...]

Fremont Economic Development Corporation; Florence (CO); On-site; USD 43,000 - 57,000; Full time

Job summary

An established industry player is seeking a dedicated Police Administrative Assistant to support the Chief of Police and manage records and evidence. This role involves performing essential administrative duties, ensuring efficient communication between various departments, and providing top-notch customer service to the public. The ideal candidate will have a strong background in clerical work, excellent organizational skills, and proficiency in Microsoft Office. This position offers a unique opportunity to contribute to community safety and support law enforcement operations while enjoying full-time benefits, including health, dental, and retirement plans. If you are passionate about public service and have the skills to excel in a dynamic environment, this could be the perfect role for you.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Supplemental Insurance

Qualifications

• 3 years of clerical experience in an administrative role.
• High school diploma or equivalent GED required.

Responsibilities

• Perform administrative tasks to support the Chief of Police.
• Manage evidence and records, ensuring accuracy and compliance.
• Provide excellent customer service to the public and agencies.

Skills

Customer Service

Data Entry

Communication Skills

Problem Solving

Education

High School Diploma or GED

Tools

Microsoft Office

ITI

E-Discovery

Tyler System

Visual Labs

CCIC/NCIC

Job description

Job: Police Administrative Assistant to the Chief, Records Supervisor, Evidence Technician

Salary and Benefits: The salary ranges from $43,546.64 – 56,818.49, DOE/DOQ. Full-time benefits include health, dental, vision, retirement, and supplemental insurance.

Nature of Work: Under the direct supervision of the Chief of Police:

• Perform administrative/secretarial work in support of the Chief of Police, police operations, records, special functions, programs, and specific designated duties.
• Serve as the central communications link between the office of the Chief of Police, other agencies, courts, records department, civil process contacts, and the general public when warranted.
• Provide excellent customer service by directing and responding to all phone calls and walk-ins from the general public, including internal and external departments, and other County and State agencies.
• Research information to resolve problems, concerns, errors, and complaints.
• Data entry, reviewing, filing, copying, and scanning various documents and memos as needed.
• Maintain a clear, concise, and organized filing system electronically or physically.
• Ensure clear and concise communication with staff members within the department, various departments, and other state agencies.
• Perform the duties of the Evidence Technician with records clerk.
• Supervise the accuracy of reports, ensuring all supporting report documents are uploaded and prepared for upload to the DA's office.
• Supervise the records tech.

Essential Duties and Responsibilities:

• Relieve the Chief of Police of administrative details such as gathering data and reports for courts, receiving and sending correspondence such as summons, filings, reports, bonds, and civil processes.
• Dispense information as requested, refer visitors to appropriate personnel, answer questions, hear complaints, take action to resolve problems, and represent the Police Department in a courteous professional manner.
• Complete payroll for all Police Department and submit it to City Hall for final processing.
• Track all budget issues, such as expenditures, purchases, purchase orders, and interact directly with City Hall regarding approval, documentation, and securing of items, ensuring City Hall receives receipts and proper documentation.
• Complete orders for the department regarding standard office supplies, and ensure all inventories for Officers are stocked (drug kits, evidence supplies, paperwork needed) and updated.
• Receive all incoming and outgoing mail to be delivered to the mail carrier.
• Submit tickets to both County Court and Municipal Court.
• Upload media (dash cams, body cams, reports, supplements, custody 1 & 2, images, and any other type of media that is important to the case) to E-Discovery (DA's office).
• As Evidence Technician, enter all incoming evidence into ITI and organize evidence by case number and release evidence.
• Work with Microsoft Office programs, such as Word and Excel.
• Assist Officers and Citizens with vehicles in impound.
• Collect impound and tow fees, preparing paperwork to release the vehicle.
• Help Lieutenant enter Officers' certifications and trainings into three different data sources: F Drive, Tyler, and POST.
• Perform VIN inspections.
• Process record requests for the public and other agencies.
• Conduct court-ordered fingerprints for defendants as needed.
• Perform background requests for citizens and other agencies as requested.
• Act as CCIC Coordinator, responsible for ensuring everyone is certified with a state number and trained through CCIC.
• Manage E-Subpoena responsibilities to ensure everyone is signed up to receive E-Subpoenas through the DA's Office.
• Assist the DRMO Agent by sending all paperwork to the State pertaining to any items received from DRMO and keeping track of all items for annual inventory from the State.
• Perform other duties as assigned that relate to this line of work.

Material and Equipment Commonly Used:

• Operates a computer.
• Proficient in Microsoft Office programs such as Word and Excel; operates a copy machine.
• Fills out Certified Mail.
• Works directly with IT, Tyler System, Visual Labs, WatchGuard, POST, E-Discovery, and CCIC/NCIC.

Experience, Education, and Licenses:

• High school diploma or equivalent GED.
• Three years of general clerical experience in an administrative or office support role.
• Valid Colorado license and acceptable driving record.
• Must be able to drive to take items to designated agencies.

Applications may be picked up and completed at City Hall, 600 West 3rd Street, Florence, CO 81226, or you may also email completed applications to [e-mail].

Disclaimer: The duties and responsibilities described above are not a comprehensive list, and additional tasks may be assigned to the employee from time to time; the scope of the job may change as necessitated by business demands. Click “View Application” below for more detail on this specific job.