PNR Administrative Supervisor

Polk County Board of County Commissioners; United States; On-site; USD 52,000 - 63,000; Full time

Job summary

Polk County Board of County Commissioners is seeking an PNR Administrative Supervisor to coordinate division-wide administrative operations and strategic initiatives. The role supports leadership with personnel, records, grants, and communications, and may supervise staff.

The ideal candidate brings a bachelor’s degree in public administration or related field, at least five years of administrative or project coordination experience, and a valid Florida driver’s license.

Qualifications

• Bachelor's degree in public administration, communications, business administration, or related field.
• Minimum of five years of experience in administrative support or project coordination.
• Valid driver’s license; must obtain Florida license within 30 days of employment.
• Comparable combination of education, training and experience may substitute for minimum qualifications.

Responsibilities

• Coordinate division-wide administrative operations and strategic initiatives.
• Administer responses to public records requests and organize responsive materials.
• Serve as liaison to residents, organizations, and partner agencies.
• Develop and edit professional presentations, data summaries, and reports.
• Provide administrative support for grants, contracts, and opportunities; assist with narratives and letters of support.
• Supervise staff as needed and coordinate staff scheduling.

Skills

Written communication

Public administration knowledge

Strategic planning

Project coordination

Confidentiality

Stakeholder engagement

Education

Bachelor's degree in public administration, communications, business administration, or related field

Job description

PNR Administrative Supervisor

Parks and Natural Resources

Starting Salary: $57,678.40 annually.

Must be able to perform the essential functions of the position, with or without reasonable accommodation. Essential functions and job-related requirements, including physical and cognitive demands, are described below. This job description outlines the general scope of duties and responsibilities and is not intended to be an exhaustive list of all tasks that may be assigned.

MAJOR FUNCTION

Coordinates division-wide administrative operations and strategic initiatives to support organizational priorities, effective service delivery, and informed decision-making. Performs professional work involving strategic planning coordination, personnel and public records administration, grant support, stakeholder engagement, and executive communications. Collaborates with leadership, staff, and external partners; may provide supervision and direction to assigned personnel.

ILLUSTRATIVE DUTIES

• Coordinates division-level personnel administration matters including recruitment and onboarding activities, document coordination, personnel actions, training records, and other Human Resources processes in coordination with County Human Resources.
• Administers and coordinates responses to public records requests for the Division, including identifying, collecting, reviewing, and organizing responsive materials from appropriate programs and ensuring requests are processed in accordance with County procedures and applicable requirements.
• Serves as a division liaison to residents, community organizations, partner agencies, and other stakeholders.
• Develops and edits professional presentations, data summaries, reports, graphics, PowerPoints, and other visual materials for leadership, elected officials, advisory boards, community organizations, and other groups.
• Provides administrative support for grants, contracts, agreements, and opportunities, including research, documentation, coordination, tracking, reporting, and compliance support. Assists with research and narratives, letters of support, community-need statements, and other written materials.
• Serves as editor and provide grammatic assistance for land management plan development and required updates. Reviews documentation and related administrative processes in collaboration with appropriate program staff and outside agencies.
• Collaborates with division leadership and subject matter experts in the development and updating of strategic and management plans; reviews, edits, and refines written materials to ensure grammatical accuracy, clarity, consistency, and professional presentation; and assists in monitoring goals, initiatives, performance measures, and progress.
• Works with subject matter experts to assist in developing informational materials for public meetings, community engagement initiatives, stakeholder meetings, advisory boards and other partnerships.
• Prepare professional written documents to support Division management and operations.
• Collaborates with subject matter experts to develop public information, program narratives, and outreach materials communicating services, accomplishments, and community benefits.
• May supervise staff.
• Provides administrative support for public meetings and advisory committees, including scheduling, public notices, committee notifications, agenda development, meeting minutes and materials, and reporting; may serve as a liaison to appointed boards and committees.

KNOWLEDGE, ABILITIES AND SKILLS

• Exceptional ability to communicate effectively in writing and to independently research, organize, analyze, draft, and edit complex information for a variety of audiences.
• Knowledge of principles and practices of public administration, governmental operations administrative procedures, strategic planning, and organizational coordination.
• Ability to coordinate strategic plans, land management plans, grants, public records, and other time sensitive administrative processes.
• Proficiency with word processing, spreadsheets, presentation software, electronic records, and other software utilized by the Division.
• Ability to coordinate multiple projects, plans, deadlines, and administrative processes with accuracy and sound judgment.
• Ability to exercise independent judgement and maintain confidentiality when handling personnel and other sensitive administrative matters.
• Ability to establish and maintain an effective working relationship with employees, officials, and the public.

MINIMUM QUALIFICATIONS

• Graduate of an accredited four (4) year college or university with a bachelor’s degree in public administration, communications, business administration, or other related field.
• Minimum of five (5) years of experience in administrative support, project coordination, or a related field.
• Valid Driver’s license required; must obtain a Florida license within 30 days of employment.
• A comparable combination of relevant education, training, and experience may be substituted for the minimum qualifications, except where licensure is required.

SPECIAL REQUIREMENTS

All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.