PMO Coordinator, Life Sciences & Diagnostics

Universal Diagnostics; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Universal DX, Inc. is seeking a Program/Project Assistant to join the expanding Program Management team and support cross‑functional work toward development and commercialization of IVD products.

You will help plan, coordinate, and maintain PMO artifacts, schedules, dashboards, and processes while collaborating with Product Development, Lab Operations, Quality, Regulatory, and other partners. You will gain hands‑on program management experience in a company aiming to make cancer curable by early

Qualifications

• Bachelor's degree or equivalent experience in business, science, engineering, or a related field.
• 0–2 years of project or program coordination experience; life sciences, diagnostics, or medical devices preferred.
• Familiarity with regulated product development and medical device/IVD requirements, including 21 CFR Part 812 and ISO 13485; direct IVD experience a plus.
• Familiarity with project management concepts; CAPM, PMP training, or progress toward a related credential preferred.
• Strong organizational skills, attention to detail, problem solving ability, and capacity to prioritize and manage multiple assignments.
• Ability to collect and analyze data, create reports and dashboards, and synthesize information accurately.
• Exposure to project management tools; experience with Smartsheet, Jira, Confluence, SharePoint, and Microsoft 365 preferred.
• Experience using AI tools (ChatGPT, Claude, etc.) in a program/project management setting is a plus.

Responsibilities

• Support planning, communication, coordination, and follow‑up for cross‑functional programs supporting lab readiness and IVD development and commercialization.
• Develop and maintain PMO resources, schedules, trackers, templates, dashboards, and other tools that enable effective program operations.
• Collect, organize, and analyze program, project, milestone, and resource data; prepare accurate reports and dashboards to support decisions.
• Support meetings and workshops by preparing materials, coordinating logistics, capturing decisions and actions, and following up on commitments.
• Build and maintain content in Confluence, SharePoint, Smartsheet, Jira, Microsoft 365, and other PMO systems, ensuring information is current and easy to use.
• Support portfolio and resource management processes, guidance documents, training, and onboarding of cross‑functional team members.
• Under program‑manager supervision, coordinate minor projects, deliverables, or subteams and proactively flag gaps, risks, or follow‑up needs.
• Support and drive AI implementation within PMO to deliver more effective team and program operations.

Skills

Strong organizational skills

Attention to detail

Communication skills

Ability to learn/adapt

Experience with AI tools in PMO

Education

Bachelor's degree or equivalent in business, science, engineering, or related field

Tools

Smartsheet

Jira

Confluence

SharePoint

Microsoft 365

Job description

Universal DX, Inc. is seeking a Program/Project Assistant to join the expanding Program Management team and support cross‑functional work toward development and commercialization of IVD products.

You will help plan, coordinate, and maintain PMO artifacts, schedules, dashboards, and processes while collaborating with Product Development, Lab Operations, Quality, Regulatory, and other partners. You will gain hands‑on program management experience in a company aiming to make cancer curable by early