PLS Project Coordinator

Pace Labs; Oakdale (MN); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K plan

PTO & holidays

HSA

Job summary

Pace Analytical is seeking a Project Coordinator I in Oakdale, MN, to provide administrative support to project management and sample receiving while delivering excellent customer service to clients. This is a full-time, onsite role with standard weekday hours from 8:00 AM to 5:00 PM.

The position involves reviewing and processing project forms and data, coordinating resources, preparing routine reports, and assisting with budgets, timelines, and invoicing under supervision.

Qualifications

• High School Diploma or GED required and 2+ years in administrative support.
• Proficient with office software; able to manage multiple tasks and deadlines.
• Strong written and verbal communication; professional client interaction.
• Ability to work in a fast-paced lab environment and support cross-functional teams.

Responsibilities

• Provide administrative support to project management and sample receiving.
• Review and process project forms, data, and documentation; maintain accuracy.
• Coordinate resources, prepare routine reports, and assist with budgets and timelines.
• Route client inquiries to project managers and assist with invoicing and documentation.

Skills

Communication

Team collaboration

Data entry

Time management

Analytical thinking

Education

High School Diploma/GED

Tools

MS Office

Project management software

Job description

Shift:Monday through Friday, from 8:00 AM - 5:00 PMAre you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives.This is a full-time, onsite, Project Coordinator I position located in Oakdale, MN, Monday through Friday, 8:00 a.m. - 5:00 p.m.Compensation: $20.00 per hourThe salary for this position reflects a variety of factors. Compensation will be determined based on the candidate’s geographic location, relevant experience, education, skills, and alignment with internal equity. Market conditions, budgetary considerations, and organizational compensation guidelines may also influence the final offer.Make an Impact. Build a Career.Pace Life Sciences delivers a comprehensive suite of contract CMC development, CTM manufacturing, regulatory compliance, consulting, and facility support services to the pharmaceutical, biopharmaceutical, and gene therapy industries. Operating across a network of CDMO sites, GMP analytical testing laboratories, and manufacturing support centers, we partner with clients to efficiently advance programs from early development through commercialization.Our experienced industry experts and continued investment in state-of-the-art facilities reflect our commitment to quality, speed, and reliability. United by a shared purpose, we bring meaningful value to patients, healthcare professionals, and health businesses worldwide by delivering services that support a safer, healthier future.SUMMARY:Responsible for providing administrative support to project management and sample receiving as well as providing customer service to all clients.ESSENTIAL FUNCTIONS:This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.• Overseeing or reviewing, completing and processing various types of standard project management forms, documents, databases, and related materials and information.• Provides fundamental interpretation and counsel to staff, management, and functional leaders regarding project management policies, programs and practices for standard operations.• Provides standard research, feedback and decisions to resolve management and employee questions and requirements; assists with receiving customer feedback and coordinating resources and responses as required.• Assists with projects involving client contact, verification of accurate check-in of samples, monitoring status of analysis, providing response to client inquiries, and invoicing client, as determined by the supervisor.• Directs client calls and requests to appropriate project manager for follow-up.• Assists with developing or participating in project management or cross-functional project or program objectives, which includes proposed budgets, timelines, materials, personnel, and other project requirements, receives direction and presents information to management.• Interprets and applies department policies and procedures and assists with applicable laws, rules, and regulations; receives guidance within these areas as needed.• Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team.• Promotes and supports the overall mission of Pace Analytical by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment.QUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Education and Experience:High School Diploma/GED; AND two (2) years of administrative support experience; OR an equivalent combination of education, training and experience.Required Knowledge and SkillsRequired Knowledge:• Policies, procedures and functions of the department to which assigned.• Standard understanding of applicable laws, codes and regulations.• Understanding of standard testing tools, equipment, and calibration.• Computer applications and systems related to the work.• Principles and practices to serving as an effective project team member.• Methods to communicate with staff, coworkers, and customers to ensure safe, effective and appropriate operations.• Correct business English, including spelling, grammar and punctuation.Required Skills:• Training others in policies and procedures related to the work.• Serving as a team member and the development and management of projects.• Operating in a both a team and individual contributor environment.• Interpreting, applying and explaining applicable laws, codes and regulations.• Preparing fundamental functionals reports, correspondence and other written materials.• Using initiative and independent judgment within established department guidelines.• Using tact, discretion and prudence in working with those contacted in the course of the work.• Performing effective oral presentations to large and small groups across functional peers and the department.• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.• Establishing and maintaining effective working relationships with a variety of individuals contacted in the course of the work.PHYSICAL/MENTAL REQUIREMENTS:The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Mobility to work in a lab and office setting, use standard office and lab equipment and stamina to sit for extended periods of time; exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to lift, carry, push, pull or move objects; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.WORKING ENVIRONMENT:Work is performed in a lab and office setting. Work is subject chemicals, fumes, gasses, noxious odors and related items in a lab setting.Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work.BenefitsWhen you join Pace, you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft.Equal Opportunity EmployerPace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.