Plant Operation Project Manager

USA Rare Earth; Stillwater (OK); On-site; USD 90,000 - 120,000; Full time

Job summary

USA Rare Earth is seeking a Plant Operation Project Manager to oversee the full lifecycle of capital projects for our NdFeB magnet facility. This role drives project setup in Microsoft Business Central, detailed scheduling in Smartsheet, budget tracking, and executive-level project reporting to leadership.

The ideal candidate has 3–5 years of PM experience in manufacturing or capital projects, strong financial acumen, and ERP experience. PMP is preferred; magnet manufacturing exposure is a plus.

Qualifications

• Bachelor’s degree in a related field.
• 3–5 years of project management in manufacturing or capital projects.
• Experience with ERP systems for project financials (Microsoft Business Central preferred).
• Demonstrated budgeting, cost tracking and financial reporting.
• PMP certification preferred; candidates pursuing may be considered.

Responsibilities

• Set up and maintain projects in Microsoft Business Central with codes, cost centers and budgets.
• Develop detailed project schedules using Smartsheet across engineering expansion and plant upgrades.
• Own project budget tracking and cost forecasting; provide variance reports for Finance.
• Lead vendor selection including RFP/RFQ, bid evaluation, and contract recommendations.
• Deliver clear status reports and executive dashboards for leadership review.
• Coordinate with cross-functional teams (Engineering, Operations, Finance, Procurement, EHS).
• Manage project scope, change orders, risk, and closeout documentation.
• Ensure compliance with safety, regulatory, and quality standards.

Skills

Microsoft Excel

Smartsheet

Power BI

MS Office Suite

Financial acumen

Project reporting

Communication

Multi-project management

Leadership

Bachelor’s degree in Engineering / CM

Education

Bachelor’s degree in Engineering, Construction Management, Business Administration, or a related field

Tools

Microsoft Business Central

Smartsheet

Power BI

Job description

What you can expect

At USA Rare Earth, we are pioneers and problem solvers, technologists and team players. Together, we:

Build Solutions

If our task was a simple one, it would already be done. We are creative and solution-oriented, and we think outside the box to solve important problems. We know that a range of expertise and technologies is needed for success, and we work across sectors and alongside customers to deliver world-class solutions in sustainable ways.

Deliver Quality

When we do things, we do them well. We believe that top-tier quality leads to industry competitiveness and we hold ourselves to the highest quality standards. We move fast when executing, but safety, quality, and excellence always come first.

Lead responsibly

We have a responsibility to the planet, our consumers, our country, and each other. We put safety at the center of all we do, take accountability for our actions, incorporate sustainable practices in our processes and act with the financial best interest of our investors and consumers in mind.

Win Together

Establishing a rare earth magnet supply chain is a big undertaking – and getting there is a team effort. We communicate openly, work together and challenge each other in pursuit of our goals. With every step we take we learn and get better.

Position Overview

The Plant Operation Project Manager is responsible for the full lifecycle management of capital projects supporting USA Rare Earth’s NdFeB magnet manufacturing facility. This role drives project setup and financial tracking in Microsoft Business Central, detailed scheduling in Smartsheet, vendor selection, budget reporting to Finance, and executive-level project reporting. The role spans a diverse portfolio of engineering expansion, maintenance, R&D, new equipment installation, and plant upgrade projects. The ideal candidate thrives in a high-growth startup environment, brings strong financial and organizational acumen, and communicates complex project data with clarity to both technical teams and senior leadership.

Key Responsibilities

• Set up and maintain projects in Microsoft Business Central, including project codes, cost centers, WBS structures, and budget allocations.
• Develop and manage detailed project schedules using Smartsheet across engineering expansion, maintenance, R&D, new equipment installation, and plant upgrade projects.
• Own project budget tracking and cost forecasting; prepare regular variance reports and financial summaries for the Finance team.
• Lead vendor selection processes including RFP/RFQ development, bid evaluation, technical and commercial comparisons, and contract award recommendations.
• Develop and deliver clear project status reports and executive dashboards covering scope, schedule, budget, and risk for leadership review.
• Coordinate with cross-functional teams (Engineering, Operations, Finance, Procurement, EHS) to ensure alignment and timely decision-making.
• Manage project scope, change order control, risk identification, and mitigation planning throughout project execution.
• Support commissioning and formal project closeout, including as-built documentation, final cost reconciliation, and lessons-learned capture.
• Ensure all capital projects comply with applicable safety, regulatory, and quality standards.
• Maintain accurate project records and documentation in accordance with USARE PMO standards.

Knowledge, Skills &Abilities

• Microsoft Excel (Required): Advanced proficiency for budget modeling, cost tracking, variance analysis, and project reporting.
• Microsoft Business Central: Experience with Business Central or similar ERP for project setup, cost coding, and financial management.
• Smartsheet: Proficiency for project scheduling, milestone tracking, and cross-team collaboration.
• Power BI (Nice to Have): Familiarity building executive dashboards and visualizing project portfolio data.
• Microsoft Office Suite: Full proficiency in Word, PowerPoint, Outlook, and Teams.
• Capital Project Lifecycle: Solid understanding of FEL, engineering, procurement, construction, and commissioning phases.
• Financial Acumen: Ability to read and interpret project financials, cost reports, and budget forecasts; comfortable presenting financial data to non-financial stakeholders.
• Communication & Reporting: Strong written and verbal skills; ability to tailor messaging for technical teams and executive audiences.
• Multi-Project Management: Demonstrated ability to manage multiple concurrent projects and competing priorities in a fast-paced environment.
• Bachelor’s degree in Engineering, Construction Management, Business Administration, or a related field.
• 3–5 years of project management experience in a manufacturing, industrial, or capital projects environment.
• Demonstrated experience managing capital project budgets, cost tracking, and financial reporting.
• Experience with ERP systems (Microsoft Business Central preferred) for project financial management.
• PMP certification preferred; candidates actively pursuing certification will be considered.
• Familiarity with magnet manufacturing or process/industrial manufacturing environments is a plus.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision and distance vision. While performing the duties of this job, the employee is regularly required to walk, stand, move, sit, carry, bend, kneel, reach, push, pull, lift, use hands and fingers, handle, or feel, and talk and hear. May be required to lift and move boxes or packages not exceeding 20 pounds in weight. Some work stress inherent to the position and extended work hours may be required.

This role is primarily office-based with regular access to the manufacturing plant floor. Occasional travel to vendor sites, contractor facilities, and project locations may be required. Noise level: Variable – normal office environment to manufacturing floor (PPE required in production areas).

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Reporting relationships may not reflect the most recent changes to the organization.

USA Rare Earth proudly supports Equal Employment Opportunities

USA Rare Earth's policy is to provide equal employment opportunities to all applicants and will provide reasonable accommodations according to applicable federal, state, and/or local laws.

For assistance applying for employment through this site due to disability, please contact People & Culture, [e-mail], to discuss reasonable accommodations.