Plant Administrative Assistant

Niagara Bottling, LLC; Dallas (TX); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company match

Tuition reimbursement

Job summary

Niagara Bottling, LLC is seeking a Plant Administrative Assistant to greet visitors, direct inquiries, and support plant operations. The role covers phone management, scheduling, mail routing, and coordination of communications like PowerPoint presentations for the Marlin board.

You will assist with HR systems (Workday, Niagara U) and ensure smooth office operations, including safety and document handling. This is a full-time on-site position at the Dallas plant.

Qualifications

• 2 Years - Experience in Field or similar manufacturing environment.
• 2 Years - Experience in Position.
• 0 Years - Experience managing people/projects

Responsibilities

• Greet visitors and direct them to appropriate personnel.
• Answer and forward calls; manage messages.
• Update appointment calendars and coordinate schedules.
• Maintain office equipment and supplies; manage mail and deliveries.
• Coordinate uniforms and purchase orders using Oracle.
• Prepare and post presentations for the Marlin board.

Skills

Administrative support

Communication

Teamwork

Education

High School Diploma

Associate's Degree

Tools

Oracle

Workday

PowerPoint

Job description

At Niagara, we're looking for Team Members who want to be part of achieving our mission to provide our customers the highest quality most affordable bottled water.

• Work in an entrepreneurial and dynamic environment with a chance to make an impact.
• Develop lasting relationships with great people.
• Have the opportunity to build a satisfying career.

We offer competitive compensation and benefits packages for our Team Members.

Plant Administrative Assistant

Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. Supports plant units as needed.

Essential Functions

• Retrieve messages from voice mail and forward to appropriate personnel.
• Answer incoming telephone calls, determine purpose of callers and forward to appropriate personnel or department.
• Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.
• Answer questions about organization and provide callers with address, directions or other information.
• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
• Monitor visitor access and issue passes when required. Ensure all visitors and contractors read and understand company's good manufacturing practices.
• Call to schedule appointments and interviews.
• Update appointment calendars.
• Receive, sort, and route mail and maintain and route publications. Sign for and route all office Federal Express and UPS deliveries.
• Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes.
• Submit issue-traks for any needed issue that arises regarding the office.
• Coordinate the ordering and receiving of uniforms for employees. Use Oracle to submit requisitions and forward purchase orders for suppliers, distribution and tracking of uniforms.
• Create and post all PowerPoint presentations and other communication to the Marlin board.
• Keep clean work area and common spaces.
• Assist in ordering and coordinating all plant events (Open House, community involvement activities, plant visits, holiday party).
• Assist employees with necessary forms, paperwork, and HR systems (Workday, Niagara U, etc.) as needed.
• Distribute and track weekly safety talks to supervisors and employees.
• Order, receive, and maintain office supplies.
• Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Perform other clerical duties as needed, such as filing, photocopying, and collating.
• Regular and predictable attendance is an essential function of the job.
• Upload visit log into the splash page monthly
• Please note this job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without prior notice.

Qualifications

• Minimum Qualifications:
  • 2 Years - Experience in Field or similar manufacturing environment
  • 2 Years - Experience in Position
  • 0 Years - Experience managing people/projects

*experience may include a combination of work experience and education

Preferred Qualifications

• Preferred Qualifications:
  • 4 Years - Experience in Field or similar manufacturing environment
  • 4 Years - Experience working in Position
  • 2 Years - Experience managing people/projects

*experience may include a combination of work experience and education

Competencies

This position embodies the values of Niagara's LIFE competency model, focusing on the following key drivers of success:

• Lead Like an Owner
  • Makes safety the number one priority
  • Keeps alert for safety issues and escalates immediately
  • Effectively prioritizes tasks based on department goals
  • Shows respect to others and confronts interpersonal issues directly
  • Prioritizes resolution of customer issues effectively
  • Responds promptly and honors commitments to internal and external customers
• InnovACT
  • Makes recommendations to continuously improve policies, methods, procedures, and/or products
  • Demonstrates adaptability by reacting appropriately to unexpected changes in situations or circumstances
  • Increases performance through greater efficiency
• Find a Way
  • Seeks to develop technical knowledge through learning from other experts
  • Understands interdepartmental impact of individual decisions and actions
  • Seeks solutions rather than placing blame
• Empowered to be Great
  • Consistently looks for ways to improve one's self through growth and development opportunities
  • Communicates clearly and promptly up, down, and across
  • Communicates effectively to manage expectations

Education

• Minimum Required:
  • High School Diploma

• Preferred:
  • Associate's Degree

Certification/License

• Required: N/A
• Preferred: N/A

Foreign Language

• Required: None Required
• Preferred: None Required

Benefits

Our Total Rewards package is thoughtfully designed to support both you and your family:

Regular full-time team members are offered a comprehensive benefits package, while part-time, intern, and seasonal team members are offered a limited benefits package.

• Paid Time Off for holidays, sick time, and vacation time
• Paid parental and caregiver leaves
• Medical, including virtual care options
• Dental
• Vision
• 401(k) with company match
• Health Savings Account with company match
• Flexible Spending Accounts
• Expanded mental wellbeing benefits including free counseling sessions for all team members and household family members
• Family Building Benefits including enhanced fertilitybenefits for IVF and fertility preservation plus adoption, surrogacy, and Doula reimbursements
• Income protection including Life and AD&D, short and long-term disability, critical illness and an accident plan
• Special discount programs including pet plans, pre-paid legal services, identity theft, car rental, airport parking, etc.
• Tuition reimbursement, college savings plan and scholarship opportunities
• And more!

https://careers.niagarawater.com/us/en/benefits

* *Los Angeles County applicants only** Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the California Fair Chance Act, and any other applicable local and state laws.

Any employment agency, person or entity that submits a resume into this career site or to a hiring manager does so with the understanding that the applicant's resume will become the property of Niagara Bottling, LLC. Niagara Bottling, LLC will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Employment agencies that have fee agreements with Niagara Bottling, LLC and have been engaged on a search shall submit resume to the designated Niagara Bottling, LLC recruiter or, upon authorization, submit resume into this career site to be eligible for placement fees.

Niagara Plant Name

DALLAS 2