Plan Administrator - Special Projects

NFP; Oregon; Hybrid; USD 72,000 - 88,000; Full time

Benefits offered by this job

Competitive salary

PTO and paid holidays

401(k) with match

Discount programs

Health & wellness programs

And more

Job summary

Wealthspire Advisors is seeking a Plan Administrator to support complex retirement plan administration projects and provide technical research and guidance to clients and internal teams.

The role emphasizes ERISA expertise, plan compliance, and client service, with opportunities to influence regulatory outcomes and plan health across multiple clients.

Qualifications

• Bachelor's degree requirement or equivalent professional experience.
• 1–3 years of retirement plan administration/consulting experience preferred.
• Strong Excel and regulatory knowledge (ERISA/IRC).
• Proactive communication and client-service orientation.

Responsibilities

• Perform technical compliance tasks for DB/DC/H&W 5500 prep and corrections.
• Run non-discrimination and compliance testing (ADP/ACP, 410(b), 415, 401(a)(4)).
• Calculate and allocate employer contributions; reconcile trust assets and payroll with plans.
• Assist clients with corrections through government programs; ensure regulatory filings.
• Review work for accuracy; support audits (Forms 5500, 5330, 8955-SSA, 1099-R).
• Develop relationships with clients, advisors, and auditors; identify growth opportunities.

Education

Bachelor's degree in business administration, business analytics, mathematical economics, finance, or related field

Tools

Stax.ai

FT William

PensionPro

ASC

Job description

Posting Description

Wealthspire is a leading wealth management, retirement advisory, and business management firm serving individuals, families, endowments, and institutions across the United States, Canada, and the United Kingdom. We provide a comprehensive platform that brings together wealth management, institutional consulting, business management, family office, and retirement plan advisory services—empowering clients to navigate complexity with clarity and confidence. With over 1,200 employees across more than 40 offices, we deliver insights and solutions backed by deep research, technology, and decades of expertise. Our collective businesses create a unified ecosystem designed to meet clients wherever they are in their financial journey. Wealthspire is redefining the future of financial solutions through collaboration, scale, and a steadfast commitment to putting people first—our clients, our colleagues, and our communities. For more information, visit www.wealthspire.com. Wealthspire Advisors LLC, Fiducient Advisors LLC, Wealthspire Retirement, LLC, dba Wealthspire Retirement Advisory, and certain other affiliates are separately registered investment advisers.

Position Summary

We are seeking a Plan Administrator with the technical expertise to support a variety of complex retirement plan administration projects. While this individual will have the knowledge and experience to provide full plan administration, their expertise will be leveraged by the Special Projects team to provide technical research, analysis, and guidance to internal and external stakeholders. In this role, you will have the opportunity to make a meaningful impact by helping clients and prospective clients navigate complex compliance challenges, resolve difficult plan issues, and protect the long-term health of their retirement plans. The ideal candidate combines deep ERISA and plan administration expertise with the relationship-building skills needed to guide clients confidently through an increasingly complex regulatory landscape.

Key Responsibilities

Plan Administration & Compliance

• Provide various technical compliance tasks for a multitude of clients including projects such as DB/DC/H&W 5500 preparation and corrective calculations
• Perform non-discrimination and compliance testing, including ADP/ACP, 410(b) coverage, top-heavy, 415 annual addition limit, 401(a)(4) cross-testing and other necessary measurements
• Calculate and allocate employer contributions
• Assist clients with corrections through the various governmental programs
• Reconcile payroll contributions and employee census to determine if prior activity aligns with prior instructions and determine current year plan eligibility
• Reconcile trust assets and contributions, interpreting trust financial statements to resolve discrepancies
• Interpret plan document provisions to ensure accurate, compliant administration
• Ensure clients adhere to government filing and regulatory requirements

Government Filings & Regulatory Support

• Complete, review, and provide audit support for Forms 5500, 5330, 8955-SSA, 1099-R, and related schedules
• Review and validate work completed by other plan administrators and support staff to ensure accuracy prior to delivery
• Maintain and expand ERISA compliance and software knowledge in step with evolving regulations and our evolving technology platform capabilities

Client & Relationship Management

• Develop effective working relationships with clients, internal teams, external advisors, recordkeepers, and auditors supporting shared client relationships
• Identify and present opportunities for new business development

Analysis & Communication

• Review, analyze, and summarize plan data in clear, succinct written communication to support advisors, Consultants, and fellow Plan Administrators
• Serve as a technical resource for research and plan analysis projects for internal and external clients

Professional Development

• Comply with continuing education requirements and pursue ongoing credentialing
• Participate in professional organizations and independent study to stay current on ERISA and industry developments
• Integrate new knowledge and skills into daily work, sharing insights with colleagues as appropriate

Qualifications

Education

• Bachelor's degree in business administration, business analytics, mathematical economics, finance, or a related field. Equivalent professional experience will be considered in lieu of a degree.
• High school diploma required.

Experience

• 1-3 years of directly related experience in retirement plan administration and consulting.

Credentialing (one or more preferred)

• ASPPA: Qualified 401(k) Administrator (QKA), Qualified Plan Specialist (QKS), Qualified 401(k) Consultant (QKC), and/or Qualified Pension Administrator (QPA)
• NIPA: Accredited 401(k) Specialist (AKS), Accredited Pension Administrator (APA), and/or Accredited Pension Representative (APR)
• IRS Enrolled Retirement Plan Agent (ERPA)
• NAPA: Certified Plan Fiduciary Advisor (CPFA) and/or Qualified Plan Financial Consultant (QPFC)

Technical Skills

• Experience with Stax.ai, FT William, and PensionPro strongly preferred; familiarity with ASC a plus. Strong working knowledge of Microsoft Excel, Outlook, and Teams. High degree of technical and legal knowledge, including familiarity with the Internal Revenue Code and ERISA as they apply to qualified plans.

Core Competencies

Communication

• effective oral, written, and interpersonal skills; communicates clearly and interactively with team members and support staff

Judgment & problem-solving

• proven organizational and problem-solving skills, with sound judgment on plan design and compliance matters

Client service

• demonstrated ability to deliver quality customer service while managing multiple tasks with a high degree of accuracy

Ownership

• a sense of urgency and commitment to timely, high-quality project completion, balanced with attention to detail and confidentiality

Collaboration

• ability to work independently and within a team, bringing a positive, proactive, and entrepreneurial mindset

What We Offer

Wealthspire Advisors is proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others.

• competitive salary
• PTO & paid holidays
• 401(k) with match
• exclusive discount programs
• health & wellness programs
• and more

Wealthspire and You... Better Together!

Wealthspire is an inclusive Equal Employment Opportunity employer.

The base salary range for this position is $72,000 - $88,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.