Piping Engineering Admin & Document Control Coordinator

Spectraforce Technologies; Portland (OR); On-site; USD 33,000 - 54,000; Full time

Job summary

Spectraforce Technologies is seeking an Administrative Support professional for a 6-month contract to assist piping engineering teams. This remote role runs Monday through Friday, 8:00 AM to 5:00 PM, supporting document control, schedules, and onboarding/offboarding activities across multiple projects.

Responsibilities include maintaining design deliverable calendars, tracking design reviews, coordinating between disciplines, and ensuring compliant documentation under client safety standards

Qualifications

• Knowledge of document control processes.
• Knowledge and application of company engineering design and document standards.
• Familiarity with project delivery methods typical for Architectural/Engineering lead designs.
• Able to organize data and information flow between disciplines.
• Excellent communication and writing skills.
• Background in project, engineering, or document control supporting technical projects.
• Able to estimate completion of assigned tasks.
• Proficient in Microsoft Outlook, Word, Excel and OneNote.
• Minimum 3–5 years of demonstrated experience in engineering or project delivery environments.

Responsibilities

• Maintain piping design deliverable and issuance schedules.
• Track design reviews sign-offs and document control across projects.
• Assist onboarding and offboarding of staff to the project team.
• Coordinate with project document control and discipline leads.
• Maintain progress tracking tools, logs, and dashboards.
• Support issuance planning for piping deliverables (IFR/IFC) and status reporting.
• Facilitate data-sharing between piping and other disciplines.

Skills

Document control

Communication skills

Project coordination

Data organization

MS Office

Education

2-year technical degree or 4-year non-technical degree

Tools

Outlook

Word

Excel

OneNote

Job description

Spectraforce Technologies is seeking an Administrative Support professional for a 6-month contract to assist piping engineering teams. This remote role runs Monday through Friday, 8:00 AM to 5:00 PM, supporting document control, schedules, and onboarding/offboarding activities across multiple projects.

Responsibilities include maintaining design deliverable calendars, tracking design reviews, coordinating between disciplines, and ensuring compliant documentation under client safety standards