Pilots Program Administrator

UC Irvine; Irvine (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Paid time off (sick and vacation)

Retirement plans

Employee discounts

Job summary

UC Irvine's ICTS seeks a Pilot Program Administrator to independently manage the Pilot Studies Program under the Office of Research. This role coordinates calls, screens applications, assigns reviewers, compiles scores, and analyzes outcomes to support funded pilot projects.

The incumbent collaborates with faculty and staff at all levels of leadership across ICTS and the campus. The position emphasizes policy development, grant call design, and end-to-end management of pilot awards, requiring

Qualifications

• Bachelor's degree in related area or equivalent experience/training.
• Strong communication and interpersonal skills to interact with diverse groups.
• Knowledge of common organization- or research-specific computer programs (Office, REDCap, Smartsheet, Adobe).
• Strong policy analysis techniques.
• Ability to analyze large data sets for proposals/analyses and improve processes.
• Discretion and ability to maintain confidentiality; professional judgment and tact.
• Ability to multi-task and manage complex issues within tight deadlines.

Responsibilities

• Independently manage the ICTS Pilot Studies Program with guidance from the Pilot Program Director.
• Create calls, manage and screen applications, assign reviewers, compile scores and analyze reviews.
• Ensure institutional and national compliance; provide recommendations for funding.
• Collaborate with faculty and staff at all levels across ICTS and campus.

Skills

Interpersonal communication

Policy analysis

Data synthesis

Discretion and confidentiality

Multitasking under deadlines

Project management

Education

Bachelor's degree in related area

Tools

Office Suite

REDCap

Smartsheet

Adobe Suite

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
To learn more about UC Irvine, visit www.uci.edu.

The Institute for Clinical and Translational Science (ICTS) is housed under the Office of Research on the UCI Campus. The UCI ICTS is one of 62 Clinical and Translational Science Awards (CTSAs) funded by the National Institutes of Health in the US. The ICTS mission is to improve health and healthcare by catalyzing translational research across the spectrum and by advancing the science of translation. To accomplish this mission, we provide a wide range of support services to researchers across the spectrum from basic research to population health research and everything in between. Our goal is simple: to accelerate discoveries from the lab and translate them into life-altering medical care and public health interventions. The Pilot Studies Unit manages an annual research award program that supports preliminary research conducted on campus. Applications are invited annually to support innovative research that is "high-risk/high-reward", and the Pilot Studies Unit executes a rigorous review and selection process. After awards are given, the Pilot Studies Unit supports awardees in their execution of their research by connecting them with campus resources that may accelerate their progress. In addition to the ICTS Pilot Study Awards, this unit also manages the review process for other UCI entities that wish to invite and select pilot study projects in specific health topic areas.

Your Role on the Team

The ICTS Pilot Program Administrator independently manages the ICTS Pilot Studies Program with guidance from the Pilot Program Director, including creating the calls, managing and screening applications, assigning reviewers, compiling scores and analyzing the reviews, ensuring institutional and national compliance, and providing recommendations for funding. The incumbent will work with faculty and staff at all levels of leadership in the ICTS and other departments on campus.
The Pilot Program Administrator is responsible for all points of contact regarding pilot funding through the ICTS, including pre- and post-award management, including application inquiries, prior approval, local and national meetings and consortia, like CEREC (CTSA External Reviewer Exchange Consortium) and the NIH Prior Approval and Quality Assurance/Quality Control Group.
The incumbent will use their skills as a seasoned, experienced professional with a full understanding of analytical practices, policies and procedures. They will research, analyze and develop solutions to a wide range of issues, including but not limited to: Pilot Program policy development, strategic creation and implementation of grant calls, troubleshooting all aspects of the pilot award process from development to closeout. They will demonstrate good judgment in selecting methods and techniques for obtaining solutions; primarily deal with policies, programs and proposals which are complex in nature and diverse in scope; and develop new programs, policies or procedures for possible implementation.

What It Takes to be Successful

Required:

• Knowledge of common organization- or research-specific and other computer application programs (eg. Office Suite, REDCap, Smartsheet, Adobe Suite)
• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing to successfully interact with a broad spectrum of people including faculty, staff, and members of the community from diverse cultures and backgrounds.
• Strong policy analysis techniques.
• Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses. Ability to evaluate and analyze for process improvement.
• Ability to use discretion and maintain all confidentiality. Demonstrated ability to exercise good judgment, tact, diplomacy, and discretion in handling a variety of complex and highly confidential matters.
• Analytical / problem-solving skills for any and all issues and concerns from faculty, staff, and community members. Able to independently accomplish tasks in an environment with changing and conflicting priorities.
• Ability to multi-task with demanding timeframes.Able to work under pressure from constant deadlines. Demonstrated organizational and project management skills. Able to use independent judgement to initiate and track complex issues and projects to completion.
• Bachelor's degree in related area and / or equivalent experience / training.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $$75,180.00- $$89,827.50 (Annual).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization